FINAL 3/2/12
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29 terms
Terms | Definitions |
|---|---|
 PHARMACEUTICAL SUPPLIES | ARE DRUGS AND MEDICINES USED TO TREAT PATIENTS. THESE SUPPLIES ARE USUALLY PURCHASED THROUGH A DRUG SUPPLY HOUSE OR PHARMACY. THIS ALSO APPLIES TO SAMPLE DRUGS |
| CAPITAL EQUIPMENT | ALL CAPITAL EQUPMENT IS GENERALLY ORDERED BY THE PHYSICIAN AND OFFICE MANAGER. COPY MACHINES, COMPUTERS, EKG MACHINES, AND AUTOCLAVE |
| ADMINISTRATIVE SUPPLIES | ARE ALL SUPPLIES USED TO MAINTAIN THE FRONT OFFICE. STATIONERY, PENS, PENCILS, ETC. |
| MEDICAL SUPPLIES | ARE CLASSIFIED AS EXAMINATION ROOM SUPPLIES AND LAB SUPPLIES |
| EXPENDABLE SUPPLIES | COTTON BALLS, BAND AIDS, GAUZE, ALCOHOL ETC. |
| NON-EXPENDABLES | STETHOSCOPES, OPHTHALMOSCOPES, BLOOD PRESSURE CUFFS ETC. |
| EXAMINATION ROOM SUPPLIES | ARE USED DURING PATIENT TREATMENT PROCEDURES, STORED IN THE EXAM ROOM. TABLE PAPER, DRAPES, GOWNS |
| LAB SUPPLIES | ARE USED IN THE LAB. SYRINGES, BUTTERFLIES |
| MISCELLANEOUS SUPPLIES | ARE ALL SUPPLIES THAT DO NOT FALL IN ANY OF THE OTHER FOUR CATEGORIES. KLEENEX, TOILET PAPER, COFFEE ETC. |
| WANT LIST | IN ORDER TO KEEP TRACK OF ALL THE ITEMS YOU WISH TO ORDER ON WEEKLY/BIMONTHLY VISIT OF SALES REPRESENTATIVE OR "DETAIL" PERSONS A FORMALIZED LIST IS NEEDED.` |
| METHODS OF ORDERING | MAIL, TELEPHONE, DETAIL OR SALES REPRESENTATIVE |
| MAIL | ALWAY MAKE A COPY OF YOUR ORDER |
| COST COMPARISON BUYING | WHEN PURCHASING TRY TO GET THE BEST POSSIBLE PRICE FOR AN ITEM JUST AS YOU WOULD WHEN PURCHASING AN ITEM FOR YOURSELF. TAKE A FEW MINUTES TO DO COMPARISON ON ITEMS FOR THE OFFICE |
| ORDERING REQUIRES THE FOLLOWING INFORMATION | NAME OF ITEM, DESIRED QUANTITY, CODE OR STOCK NUMBER, BRAND NAME WHERE APPLICABLE, COLOR AS APPLICABLE, SIZE OF ITEM |
| RECEIVING SUPPLIES | INVOICE: THIS IS AN ITEMIZED LIST USED BY THE SUPPLY HOUSE |
| NOTE | AFTER CHECKING IN THE SUPPLIES RECEIVED IF THE ORDER IS ACCEPTABLE SIGN THE BOTTOM OF THE INVOICE AND FORWARD TO THE OFFICE MANAGER THE INVOICE WILL BE USED TO VERIFY ACCURACY OF THE MONTHLY STATEMENT RECEIVED FROM THE VENDOR/ SUPPLY HOUSE |
| BACK ORDER SLIP | IF THE SUPPLY CANNOT BE SENT TO YOU AT THIS TIME BECAUSE IT IS NOT IN STOCK YOU WILL REVEIVE A BACK ORDER SLIP. |
| CREDIT SLIP | IF THE SUPPLY HOUSE SENDS YOU A LARGER QUANTITY OF AN ITEM YOU ORDERED THAN YOU CAN USE YOU WILL RETURN THE EXCESS TO THE SUPPLY HOUSE. THEY IN TURN WILL GIVE YOU A "CREDIT SLIP" FOR THE AMOUNT OF THE EXCESS TO BE TAKEN OFF YOUR ACCOUNT. |
| STATEMENT | AT THE END OF EACH MONTH THE SUPPLY HOUSES YOU DEAL WITH WILL SEND YOU A STATEMENT FOR THE AMOUNT OF MONEY YOU OWE. THE STATEMENT IS CHECKED AGAINST THE INVOICES AND CREDIT SLIPS AND IF THERE ARE NO ERRORS A CHECK IS WRITTEN FOR THE ENTIRE AMOUNT. |
| DRUGS AND MEDICATIONS | ALL DRUGS MUST BE STORED ACCORDING TO THE MANUFACTURER'S REQUIREMENTS. |
| STORAGE | BULK STORAGE, EXAM ROOM STORAGE |
| BULK STORAGE | WHEN SUPPLIES ARE RECEIVED THEY ARE STORED IN A PLACE APPROPRIATE TO THE MANUFACTURER'S STORAGE SUGGESTIONS |
| EXAM ROOM STORAGE | WEEKLY OR DAILY AS NEEDED EACH ROOM IS MADE SELF-SUFFICIENT BY TRANSFERRING A WEEK'S AMOUNT OF SUPPLIES FROM BULK STORAGE TO INDIVIDUAL UNIT (EXAM) STORAGE, MAKING IT EASY TO PREPARE EXAM ROOMS FOR PATIENTS.REMEMBER TO RECORD ALL ITEMS TAKEN FROM BULK STORAGE THIS IS ESSENTIAL FOR INVENTORY CONTROL |
| STORING SUPPLIES | SUPPLIES SHOULD BE STORED ACCORDING TO THE FOLLOWING: USE, CLASSIFICATION, ACCORDING TO THE LOCATION OF THEIR USE, AND STERILE/UNSTERILE |
| USE | ITEMS FREQUENTLY USED SHOULD BE EASY TO GET TO |
| CLASSIFICATION | SUCH AS DRUGS DIURETICS, ANTIBIOTICS,. LIKE ITEMS SHOULD BE STORED TOGETHER |
| ACCORDING TO THE LOCATIOJN OF THEIR USE | CASTING MATERIALS SHOULD BE STORED IN CASTING ROOMS |
| STERILE/UNSTERILE | UNSTERILE ITEMS MAY BE STORED WITHOUT DIFFICULTY HOWEVER ALL STORAGE AREAS SHOULD BE CLEAN AND DUST FREE |
| STERILE/UNSTERILE | STERILE ITEMS MUST BE STORED IN AREAS WHERE STERILITY WILL BE MAINTAINED IN DUST-FREE CABINETS DRAWERS OR CONTAINERS. |
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