Microsoft Office Word basics Template

Created by Fmbrannon 

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Word Processing

the act of creating, editing and producing a text document

Title Bar

contains the Quick Access Toolbar, the title of the document and the
capability to minimize, maximize or close the program

The Ribbon

area where all of the tabs are located; acts as the major organizational
unit of Microsoft Word®

Dialog Box Launcher

displays the dialog box which contains all of the functions of a particular
group

Scroll Bar

if clicked on, will allow you to move up and down through a document

Status Bar

gives you information related to the document such as page number,
word count and whether or not the computer has found an error in the
text

View Toolbar

located on the status toolbar; regulates how the document is seen, such
as print layout, Web layout, full screen reading outline form or draft form

Zoom Slider

located on the status bar; allows you to move closer or farther away from
the document

Overtype Tool

allows you to type in text while deleting the text that follows

Home Tab

consists of the clipboard, font, paragraph, styles and editing groups

Clipboard

the location for anything you have cut, copied or pasted into a document

Insert Tab

allows you to add various items into a document; such as pages, tables,
illustrations, links to Internet sites or other documents, headers, footers,
text and symbols

Page Layout Tab

shows all of the options to change the theme, setup, background,
paragraph and arrangement of a page

References Tab

includes the Table of Contents, Footnotes, Citations & Bibliography,
Captions, Index and Table of Authorities group

Mailings Tab

consists of the groups for creating envelopes and labels, starting a mail
merge, writing and inserting fields and viewing the results of your actions

Mail Merge

a personalized letter which is sent to multiple individuals with the only
difference being the individuals' names

Review Tab

allows you to check your document for errors, add comments to a
document, track changes, make changes, compare your document to the
sources you used, protect the document and to regulate the changes
that can be made to the document

View Tab

holds the groups which affect how you see the document on the screen

Macro

a series of commands or instructions you have grouped together as a
single command that accomplishes a task automatically

Cursor

the black blinking line located on the document

Insertion Point

the location where you wish the text to begin

CTRL+S

a keyboard shortcut used to save a document

Enter Key

allows you to manually change lines

Word Wrapping

the text's natural ability to move to the next line when it does not fit on
the current line

Print Layout View

allows you to see how the document will look when it is printed while you
are still typing the document

Full Screen Reading View

helpful if you just want to read the document; allows you to view as much
of the document as will fit on the screen at a size which is comfortable for
reading

Web Layout View

displays the document as it would appear on a Web browser

Outline View

shows the structure of the document as levels of headings and body text;
provides tools for editing and seeing the structure of the document

Draft View

presents the content of a document in a simplified layout which is easy to
edit and use for typing; you cannot see any headers or footers which are
shown in other views

Document Map

a list of headings that make up the structure of a document

Select Text

to choose a portion of the text by highlighting it

Non-contiguous Selection

selecting certain portions of a document without selecting the entire
document; can be completed by holding down the control key while you
select the portions of the document you need

Cutting

this process consists of selecting an object or text and removing it from
its current location, placing it on the clipboard and relocating it to another
location

Copying

this process allows you to select an object or text, make an exact replica
of it and use it in a different location without disturbing the original
selection

Drag and Drop Method

a method of copying that involves selecting the text or object and then
dragging it to the desired location and releasing the mouse button

Formatting

the act of customizing a document to fit your needs by adjusting pieces
of the document such as text, page layout and design

AutoComplete

a feature that helps you quickly enter calendar terms such as the names
of months and days of the week more quickly

AutoCorrect Tool

works by automatically making corrections to your document; such as
correcting common capitalization, spelling, grammar and typing errors

AutoFormat Feature

automatically changes text entered into the correct format

Automatic Spell Check

on while you are typing; points out misspelled words by placing a red
squiggly line underneath them

Grammar Check

proofreading tool which is automatically completed; identifies grammar
problems by placing a green squiggly line underneath them

Margins

the blank areas around the sides of a page

Alignment

the position of the text between the margins

Indent

the space between the margin and where the text begins

Hanging Indent

the first line of text is not indented, but the lines beneath it are

Page Breaks

the divisions between the pages of a document

Graphics

include clip art, pictures, shapes, smart art, charts and word art

Smart Art

graphics which show processes or lists in a visual form to aid in
understanding

Template

a type of document that already contains content, such as text, styles,
formatting and design elements

Thesaurus Tool

allows you to change your word choice by right clicking on a word and
then selecting another word from the list of synonyms

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