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 Microfilming | This is where you reduce a document to the size of a stamp and store it on a film. You require a reader to view the document |
| Zip Disk | This is a method of data storage where you compress the file size |
| Alphabetical Filing | Where you organise files by A, B, C etc. |
| Chronological Filing | Where you organise files by date |
| Numerical Filing | This is where you assign each file an number and have a key identifying which number corresponds to what file |
| Password | A series of numbers and letters that you use to protect data or control who can access it. |
| Backup | A second copy of a document incase the original gets lost or damaged |
| Electronic Filing | Where you store all of your records on a database, making it easy to search and sort the information |
| Manual Filing | Where you store all of your records using filing cabinets. This method of filing takes up more space, but requires less training. |
| Physical Security | This is where you secure data by locking doors, having retina or finger print scanners |
| Virus | A malicious piece of computer program that attaches itself to your other programs and stops them from working properly |
| Data Protection Act | This law controls the storage of information, making the data controller keep the date secure, accurate, up to date and relevant |
| Data Subject | This person who the data is about |
| Data Controller | The company or individual storing the information |
| Photocopier | This device allows you to make multiple copies, staples documents and can copy back to back. |
| Lamintor | This device put a small layer of plastic over a document to protect it. |
| Binder | This device is used when the document is too thick to be stapled. It makes the document look more professional |
| Scanner | This piece of computer hardware allows the user to input photgraphs, converting them into an electronic form |
| Desktop Publishing | This piece of software is used for creating professional looking documents and gives the user a number of templates to choose from. |
| Inkjet Printer | This is a type of printer that spray drops of ink onto the page. It can product very high quality images but is rather slow |
| Laser Printer | This type of printer is usually more expensive than an inkjet printer but can product very fast output. It uses toner dust to create the printout |
| In House | This is where a company uses its own employees for reprographics work |
| Outsource | This is where an organisation pay another company to carry out work, for example ICT services, cleaning or reprographics |
| Standard House Style | This is where a company uses the same layout for documents, for example, letterhead, font etc. It makes the company look more professional and allows customers to identify the company easily |