What is the purpose of a budget?
Serves as a planning guide for estimation of future monetary requirements. Serves as a controlling device by which actual expenditures can be compared and limited.
What is an Operating Target (OPTAR)?
The annual funds issued by a responsibility center to a cost center to perform the cost centers assigned tasks and functions.
What are the normally issued fund types?
Consumable, equipment, and repair.
When an order is placed or a contract is awarded.
What are the CO's responsibilities for fiscal administration?
Individual responsible for the overall fiscal administration of his command.
What are the Supply Officer's responsibilities for fiscal administration?
Individual responsible to the CO for the performance of all accounting duties of the command.
What are the MDR's responsibilities for the fiscal administration?
Individual responsible for the administration of the medical OPTAR and the Repair Parts Petty Officer (RPPO) for the medical department.
Authorized Medical Allowance List
Authorized Dental Allowance List
What are the AMAL and ADAL?
The authorized allowance of equipment and supply items that are to be maintained onboard at all times.
When can the MDR carry a Non-AMAL controlled medicinal?
Only with TYCOM Medical Officer approval.
Navy Medical Dental Material Bulletin
How often are NMDMB's published?
Monthly via IMR Lite
What two items can't be purchased with Medical OPTAR funds?
Medical/Dental Books and Safety glasses
How often is the AMAL/ADAL revised by Naval Medical Logistics Command?
Every 2 years.
Who should maintain the NMDMBs?
ISIC Medical Department
The act of obtaining material or services.
Cognizance Symbol: 2 position alphanumeric code that identifies a stock numbered item with the Navy Inventory Manager.
What is the most common COG for medical?
Used to designate supplies, repair parts, equipment, and equipage used in the Navy.
Refers to any functional unit of hull, mechanical, electrical, ordinance, or electronic type material which is operated or as a component of a system or subsystem and which is identified by a component ID number (CID), numerical control code (NCC), allowance parts list (APL), or designation.
Component ID number
Numerical control code
Allowance parts list
Refers to those items which require management control due to high unit cost, pilferage, and/or essential to the ship's mission. Does not encompass installed mechanical, electrical, ordinance, or electronic equipment or systems.
Refers to any item including modules and consumable type materials, which has an equipment application and appears in an APL, ISL (integrated stock list) or NAVSHIP SYSCOM drawings or manufactures handbook. Section A of the Part III of COSAL lists repair parts for the ship which is normally stocked by the Supply Department.
Item authorized for one time use in place of another item, based on a specific application and request.
Refers to administrative, housekeeping items, common tools, paints, etc...
Drugs and biologicals
Medicated cosmetics and toiletries
Surgical dressing materials
Medical and surgical instruments, equipment, and supplies.
Dental instruments, equipments, and supplies
Medical sets, kits, and outfits.
Federal Supply Classification Code: Four digit classification code that is part of the NSN
National Stock Number: a 13 digit stock number that identifies an item of material. Consists of FSC and NIIN
National Item Identification Number: Nine digit item code that is part of the NSN
Coordinated Shipboard Allowance List: An technical document.
Allowance Equipage List
Single line item requistion/consumption document. Prepared for all issues of stock material procured by the supply department, as well as all chargeable services. Prepared by the requestor.
Single line item release and/or receipt document.
Six part form used for requisitioning material that cannot be identified by an NSN, NATO stock number, or a Navy Item Control Number (NICN)
Navy Item Control Number
The form used to procure items which are excluded from MILSTRIP and for which another procurement document is not specified (open purchase). It may be used as a requistioning or a receipt document.
Purpose of a Survey?
A procedure that determines: 1) The cause of losses, destruction, or damage to Navy property. 2) Establishes personal reponsibility (if any). 3) Documents necessary inventory adjustment to stock records.
Paperwork or bookkeeping error found.
When no evidence of a paperwork or bookkeeping errors are found.
Conditions in which a survey is required
1) Sensitive items involved (drugs, precious metals, etc.) regardless of dollar value. 2) Any classified items are missing, lost, stolen, or damaged. 3) Any pilferable items over $500 4) Any discrepancy when this is an idication or suspicion of fraud, theft, or negligence. 5) When controlled equipage is involved. 6) For repetitive losses with a collective dollar valuse of $500
1) DD 200 will be used to document all surveys fo material. 2) The Department Head, upon discovery of loss or damage will initiate preliminary research. 3) If perliminary research reveals bookkeeping or paperwork errors, stock record entries are corrected. (DD200 not required) 4) If no negligence found, DD 200 initiated to document corrective action. 5) If evidence of personal responsibility found NCIS investigation may be warranted.