Flashcards: chapter 4 project integration management
About these flashcards
Created by:
gaynell on January 13, 2011
Subjects:
Description:
key definitions for Project Integration Management Knowledge Area
Groups:
Antech PMP Study Group, PMP Study Group
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Terms | Definitions |
|---|---|
 Develop Project Charter | The process of developing a document that formally authorizes a project or phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. |
| Develop Project Management Plan | The process of documenting the actions necessary to define, prepare, integrate, and coordinate all subsidiary plans. |
| Direct and Manage Project Execution | The process of performing the work defined in the project management plan to achieve the project's objectives. |
| Monitor and Control Project Work | The process of tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan. |
| Perform Integrated Change Control | The process of reviewing all change requests, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan. |
| Close Project or Phase | The process of finalizing all activities across all of the Project Management Process Groups to formally complete the project or phase. |
| Administrative Closure | The process of accumulating, finishing, and interpreting information to achieve completion of a phase or project. |
| Approved Change Request [Input/Output] | A change request that has been processed through the integrated change control processed and approved. |
| Change Control Board (CCB) | A formally constituted group of stakeholders responsible for reviewing, evaluating, approving, delaying, or rejecting changes to a project, with all decisions and recommendations being recorded. |
| Configuration Management | A process which verifies that the products of the project are complete and accurate. 3 main goals: develop consistent process to evaluate change, to create an environment to review and approve changes, and to establish communication standards to stakeholders |
| Formal Acceptance | Attaining signature for a piece of the project or the complete project, where the signature represents completion or closure of the project or that piece of the project. |
| Log | A document used to record and describe or denote selected items identified during execution of a process or activity. Usually used with a modifier, such as issue, quality control, action, or defect. |
| Payback Period | The amount of time needed to recover the investment in the project. |
| Project Charter [Output/Input] | A document issued by the project initiator or sponsor that formally authorizes the existence of a project, and provides the project manager with the authority to apply organizational resources to project activities. |
| Stakeholder Analysis | The process of discovering key needs, names position, focus, and influences on the project of all stakeholders |
| System | An integrated set of pieces used to achieve a specific project goal; could be an actual process or management process, or some mix of both approaches. |
| Technical Performance Measurement [Technique] | A performance measurement technique that compares technical accomplishments during project execution to the project management plan's schedule of planned technical achievements. It may use key technical parameters of the product produced by the project as a quality metric. The achieved metric values are part of the work performance information. |
| Trend Analysis [Technique] | An analytical technique the uses mathematical models to forecast future outcomes based on historical results. It is a method of determining the variance from a baseline of a budget, cost, schedule, or scope parameter by using prior process reporting periods' data and projecting how much that parameter's variance from baseline might be at some future point in the project if no changes are made in executing the project. |
| Weighted Scoring Model | A project-selection technique in which criteria are defined and a weight given to it. Each project is then measured on the sum of each of those components and selections made from that result. |
| Work Authorization System [Tool] | A subsystem of the overall project management system. It is a collection of formal documented procedures that defines how project work will be authorized (committed) to ensure that the work is done by the identified organization, at the right time, and in the proper sequence. It includes the steps, documents, tracking system, and defined approval levels needed to issue work authorizations. |
| Assumption | Are factors that, for planning purposes, are considered to be true, real, or certain without proof or demonstration. |
| Change Control | Identifying, documenting, approving or rejecting, and controlling changes to the project baselines. |
| Change Control System [Tool] | A collection of formal documented procedures that define how project deliverables and documentation will be controlled, changed, and approved. In most application areas, the change control system is subset of the configuration management system. |
| Change Request | Requests to expand or reduce the project scope, modify policies, processes, plans or procedures, modify costs or budgets, or revise schedules. |
| Corrective Action | Documented direction for executing the project work to bring expected future performance of the project work in line with the project management plan. |
| Initiation | Commitment from the sponsor and organization to start a project or to continue it to the next phase. |
| Lessons Learned [output/input] | The learning gained from the process of performing the project. May be identified at any point. Also considered a project record, to be included in the lessons learned knowledge base. |
| Net Present Value (NPV) | A process to calculate the anticipated net monetary gain or loss from a project by discounting future cash inflows and outflows to the current point in the time. |
| Project Archives | A set of records that correctly describe and document the history of the project. |
| Project Integration Management [Knowledge Area] | Includes the processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project management activities within the Project Management Process Group. |
| Project Management Plan [Output/Input] | A formal, approved document that defines how the project is executed, monitored, and controlled. It may be a summary or detailed and may be composed of one or more subsidiary management plans and other planning documents. |
| Return on Investment (ROI) | The amount of income from an investment, income divided by the investment. |
| Statement of Work (SOW) | A narrative description of products, services, or results to be supplied. |
| Strategic Planning | Long-term planning by a company (usually three to five years in the future). |
| Work Authorization [Technique] | A permission and direction, typically written, to begin work on a specific schedule activity or work package or control account. It is a method for sanctioning project work to ensure that the work is done by the identified organization, at the right time, and in the proper sequence. Benefit used to eliminate or minimize gold plating. |
| Change Management Plan | A plan that defines the project change management process |
| Configuration Management Plan | A plan that defines the process for controlling change to configurable items that require formal change control. |
| Configuration Management System | A subsystem of the project management system that is used to ensure that the project creates what is intended from the details of the project management plan. |
| Project Management Information System (PMIS) | An information system which includes the tools and techniques used to support a project from inception through closure. It also used for communication and information distribution on the project. Defines how project information is stored and distributed. |
| Requested Change | A formal request for a change to the project that is submitted for approval via the Perform Integrated Change Control Process. |
| Strategic Planning | Long-term planning by a company |
| Mathematical Models | These are a type of project selection techniques. Constrained Optimization; Linear; Non-linear; Dynamic; Integer; Complex Calculation; Algorithms |
| Benefit Measurement Model | These are a type of project selection technique. Also be considered Scoring Model; Comparative Approach; Scoring Models; Benefit Contribution; Economic model |
| Baseline | is the original estimate plus any approved changes |
| Work Performance Information [i/o] | Informs appropriate individuals/parties know what is going on with the execution of the project - status of the project schedule activities. What has been completed or not completed. |
| Performance Reports [i/o] | provide key information to project stakeholders associated with project progress. Documents and presentations the provide organized and summarized work performance information, EVM parameters and calculations, and analyses of project work progress and status. |
| Project Files | Any project documents that record what occurred, what decisions were made, and what changes were approved. ( Financial records, legal documents, etc.) |
| Contract File | Created in the procurement process. It contains documentation associated with the contract, approved changes, and formal acceptance. |
| Sequence of Closure | General Order: 1.close out any contracts with outside vendors 2.deliver any required reports associated w/ closure (OPA updates) 3.complete any close project or phase activities 4.Perform lessons learned 5.complete the archives of any project files (OPA updates) 6.release resources for other projects |