EPME E-8 Flashcards

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203 terms · Flashcards for the E-8 EPME test

What types of sunglasses are authorized

- NON MIRRORED

The merger of the Revenue Cutter Service and the US Life Saving Service was what year

1915 - pg15

What are the authorized colors for briefcases

- Black, Blue, or Dark Brown

What are the authorized colors for Backpacks

- Black or Navy Blue

Briefcases & Backpacks are carried in what hand and why

Left - so we can salute w/ right

What are the 3 characteristics of a Chief Petty Officer

- Leader, Mentor, Technical Expert

How many units report directly to Headquarters

- 35

What are the 3 categories of the 21 Leadership Competencies

- Self, Working w/ others & Performance

What are the seven steps to operational risk management

- "DIAIEEM" Define Mission tasks, Identify Hazards, Assess Risks, Identify Options, Evaluate Risks vs Gain, Execute Decision and Monitor the Situation

What percentages of mishaps are due to human error

And what percentage is due to unsafe conditions - 88% human, 10% unsafe conditions - pg 26

What does SPE stand for with regard to risk management

Severity - Probability - Exposure

When was the E8 - E9 pay grades established

Public Law 85-422 - May 1958

What are the COMDT's three watch words

- People, Readiness and Stewardship - pg12

Readiness means that Coast Guard men and women are capable, competent, and _____ in all mission areas

- Vigilant

The title Chief can be dated back as far as what war

- Civil War 1865

Who does the CO expect to be the eyes and ears of the crew

Chief Petty Officers

How is a jacket to be zipped up

- 2/3rds of the way up

A male's hair cannot exceed __ in bulk and be no longer than__

- 1 & ½" & 4 inches not touch the eyebrows, ears, when hat is removed

A woman's fingernails can be no longer than

¼" past her finger tips

Who appoints a Preliminary Inquiry Officer

XO or XPO

What does policy state about the communications between an accused member and their mast rep

Privileged

Which evaluation category measures a member's willingness to acquire knowledge and use skills

Performance

What kind of budget does the Coast Guard use

Zero based budgeting

In the acronym STAAR what do the letters stand for

Spread Out, Transfer, Avoid, Accept, Reduce

How wide can a tie bar be and what color

3/16" of gold or USCG Emblem and not seen in the SDB

Commandants 3 key watch words are

All Threats, All Hazards, Always Ready (Semper Paratus)

The primary purpose of the COMDT awards are to encourage, publicize, recognize, and

Educate

Which COMDT quality award (CQA) category measures how an organization addresses its societal responsibilities and community involvement

Leadership

Who do you submit changes to rating EPQs to

Rating Force Master Chief

What process improvement technique for organizing verbal information into a visual pattern

Affinity Diagram

When choosing team members, how many should there be

A manageable few

The final report will have the final cost, personnel assisting, and

Accomplishments

The Coast Guard uses technology to improve productivity and reduce

Workload

What are the leadership competencies under "Working with Others" category

Influencing others, Respect for other & diversity management, looking out for others, effective communication, group dynamics, leadership theory, and mentoring

Headphones can only be used when

Commuting to and from work

Which of the following process improvement techniques is used to generate ideas concerning an issue or concern that capitalizes on a negative thought

Contingency Diagram

What public law established the E8 - E9 pay grades

Public Law 85-422

Which of the following items is one of the core values measured by the COMDT'S Quality Award Program

Business Results

Who was the first Master Chief in the CG

YNCM Jack Kerwin

What directorate does the CG Institute fall under

Human Resources

List all the leadership competencies under the "SELF" Category

- Aligning Values, Follower ship, Health & Well being, Personal Conduct, Self Awareness & Learning, Technical Proficiency

List all the leadership competencies under the "Working w/ Others" Category

Influencing Others, Respect for Others, Diversity Management, Looking out for others, Effective Communication, Group Dynamics, Leadership Theory, Mentoring

What color are cuff links

- Plain Gold or CG Related

List all the Leadership competencies under the "Performance" Category

Vision Development and Implementation, Customer Focus, Decision Making and Problem Solving, Conflict Management, Performance Appraisal, Management and Process Improvement, Workforce Management Systems.

What percent of all mishaps are due to unsafe conditions not identified by people

10%

Name the 5 roles of the Coast Guard

Maritime Safety, Maritime Mobility, Protection of Natural Resources, Maritime Security, and National Defense.

What offense should a CG-4910 not be used to report

Misconduct involving a serious offense

The COMDT'S watch word readiness means

Coasties are capable, competent, and vigilant in all mission areas

The COMDT'S watch word people means

CG is committed to people and people are committed to the CG

The COMDT'S watch word stewardship means

CG is aligned top to bottom and bottom to top embracing technology, effective management to achieve measurable outcomes

How many major headquarter directorates report to COMDT

Book says 15 major headquarters directorates - Headquarters Directorates are 11 highlighted in Yellow

The MCPOCG serves as program manager for professional career development with what HQ office

G-WT

When was the CG's CPO grade officially made

55th Congress officially approved it on May 18, 1920

Where can the ODU uniform be worn off base

Only during brief stops for gas or a drive through business

What are the authorized styles and colors for the CG foot wear

- Oxfords, pumps, flats, boots-all well blackened and edges dressed

Socks are to be of what color

- Only black must show

What earrings are authorized for female members

- 1 per ear, centered, plain gold or silver or brushed matte finish, plain diamond or white pearl ball, 4-6 mm (1/8" to ¼ ") diameter

What is the wearing of bracelets limited to

- Medical alert or required for military purpose, POW/MIA allowed

When are plain black retainer straps authorized

For FOD protection and safety, worn snugly against the back of the head

Backpacks are only authorized to wear while at what unit's

Training Center or the CG Academy

What are the CG regulations for umbrellas

Handle must be straight handle, plain black or navy blue and carried in the left hand.

Are cell phones authorized if participating in ceremonial details

NO

Are side burns authorized if participating in ceremonial details

NO

When ODU sleeve are rolled, how many inches wide should the exposed cuffs be and where should it stop

3" wide, 2" above the elbow

If CG blue t-shirt is authorized with ODU what must be stenciled and where

USCG on the left chest in ¾" white block letters

What are the regulations concerning men's hair

Tapered from natural hairline upwards, ¾" not greater than, ¾ in out, bulk 1 ½", no longer than 4" cannot touch ears or collar, or below eyebrows when uncovered

Is a pony tail authorized on a female

Yes, single pony tail secure to the head

Who is permitted to wear wigs or hairpieces

Women

What is a common grooming problem for men

Sideburns and mustaches out of regulations

What must a PIO advise a person named as a suspect on a CG-4910

Their rights under Article 31b

The PIO may suggest which 4 recommendations for a CG-4910

Mast, Court Martial, Dismissal, or CG-3307 "page 7" Administrative Remarks

List 5 categories of the CPO EER

- Military, Performance, Professional Qualities, Conduct & Leadership

Name the factors listed under Performance

- Professional/Specialty Knowledge, Professional Development, Administrative Ability, Using Resources, Monitoring Work, Safety & Occupational Health, Stamina, Communicating, Organization

List the factors under Professional Qualities

Health & Well-Being, Integrity, Loyalty, Respecting Others, Human Relations, Adaptability, Judgment

List the factors under Leadership

Directing Others, Working with Others, Responsibility, Evaluations, Developing Subordinates, Work Life Sensitivity/Expertise, Setting an Example

Identify the 4 direct access screens under the employee review option

- Employee Review, Reviewer, Comments, Exceptions

After compiling data to justify a need for funding, be sure to include what

- Impact of Denial Statement

What are the 2 COMDT awards

- The Quality Award Program and Performance Challenge Collaborative Assessment

What is the primary purpose of the COMDT Awards

- Educate, encourage, publicize, and recognize

What criteria does the COMDT's award program use

- Malcolm Baldridge National Quality Awards criteria

List the 7 core values and concepts of the COMDT's award program

- Leadership, Strategic Planning, Customer Focus, Information & Analysis, Human Resources Focus, Process Management, Business Results

What manual do you use to identify required training on cutters

- Cutter Training & Qualification Manual, COMDTINST M3502.4 (series)

What manual do you use to identify required training at small boat stations

- USCG Boat Operations and Training Manual (BOAT) Volume I, COMDTINST 16114.32 & Volume II, COMDTINST 3710.4B

What manual do you use to identify required training at marine safety units

- Marine Safety Manual Vol 1, Admin & Management, COMDTINST M16000.6, Vol II, Material Inspection COMDTINST M160007A

What percent of the enlisted workforce was required to perform a given task for it to be an E-PME practical factor

- 30%

List the 5 process improvement tools

- Brainstorming, Why Technique, Contingency Diagram, Affinity Diagram, Force Field Analysis

List the 3 types of brainstorming techniques

- Structured, Unstructured, Silent

What is a reason you would use the why technique

- Identify root cause of a problem, see how different cause and related

What are the reasons you would use a contingency diagram

- Develop an action plan, deal with negative people

What are the reasons you would use an affinity diagram

- Organize and give structure to a list of factors that contribute to a problem, identify key areas where improvement is needed.

What is an affinity diagram used for

- Organizing verbal information into a visual pattern

What does force field analysis do

- Helps identify and visualize relationships between significant forces influencing a problem

List 2 reasons you would use force field analysis

- Identify key factors that hinder or promote the solution of a problem or achievement of a goal, identify improvement opportunities.

Name a tool you can use to best develop an action plan

- Contingency Diagram

How should a team leader choose members of a team

- Choose members with wide fields of expertise from natural diversity of personnel

Which meeting is the most important one

- First meeting

What are some of the tasks to be completed during the first meeting

- List tasks to be accomplished, list all necessary resources, timeline for accomplishment, with set of milestone for evaluating effectiveness, risks involved.

After completing a project what should be included in the final report

- Accomplishments, final cost, personnel who assisted

What two new EER factors were recently added to the PO EER

- Professional Development, Judgment and Imitative

What should be included in a project plan for the Command to review

- Who will do what, and date due, estimate costs, necessary resources, including those to be procured, address any risks, timeline, including milestones

What are some of the aspects of the COMDT's watch word Readiness

- MHLS< MDA using C4ISR, C3, Future readiness, Strategic Partnerships

What are some of the aspects of the watch word People

- Emphasize Training, Education, and Professional Growth

What are some of the aspects of the watch word Stewardship

- Drive toward customer-focused and outcome-based operations, Embracing innovation, technology, and effective management

What are the 11 HQ Directorates that report to COMDT

- Chief of Staff, Civil Rights, Governmental & Public Affairs, Acquisition, Intelligence, Chief Counsel, Integrated Deepwater System, Marine Safety & Environmental Protection, Operations, Systems, Human Resources all the boxes in Yellow on page E7-6

When was YMCM Kerwin advanced to MC

- Nov 01, 1958

When was the first SWE held for E-9

- August 5, 1958

When was the second SWE held

- Feb, 1959

When did they advance

- May 16, 1959

What type of cuff links is authorized

- Plain gold or CG related

What type of shirt studs is authorized

- Plain gold or natural white pearl

What is the role of a Mast Rep

- Preparing for & representing the accused members side of the matter, Can also speak for the member

What part of the Manual for Courts Martial list the Mast Reps duties

- Part 5

What may the Mast Rep do

- Questions witnesses, submit questions to ask witnesses, present evidence, make statements to CO in mitigation or extenuation, make statements geared to CO.

What must a PIO ensure

- Ensure CG-4910 section entitled information concerning accused is properly completed, review elements of each accusation and ensure they are met or not met, must advise member of their rights, question witnesses and gather evidence, correct CG-4910 as necessary, complete PIO section of CG-4910, and if new offenses are found, inquire about them

What are the factors under Military in a CPO EER

- Military bearing and custom and courtesies

What are the common characteristics for PO EER's

- Communication, Responsibility, Directing Others, Working w/ others, Developing Subordinates, Looking out for others, setting an example, military bearing, customs and courtesies, integrity, loyalty, respecting others, human relations

What are some of the characteristics of the employee review tab

- Effective date, from/to date, review type, rating scale

Reviewers tab

- Evaluation type, Employee ID, Competencies Ratings,

Comments

- For internal routing only

Exceptions

- Supervisors EMPLID, Validate eval, submit button

What are the advantages to a zero-based budget

0 Eliminates sense of "entitlement", fosters improved cost containment, promotes increased discipline in developing budgets, encourages more meaningful budget discussions during planning and review sessions

What are some variable and fixed expenses

- Utilities, maintenance, projects, office supplies

What should you include in your budget request

- Justified in writing your need for funding, impact of denial statement

What are two close alignments with the M BNQA

- Foster cooperation and exchange of information between public and private sector organizations, ensure the best practices of high-performing organizations are reflected in the government

What are the management aspects addressed by the award criteria

- Customer and Mission-related performance, productivity and efficiency in the use of all resources, speed and flexibility, service and product quality, cost effectiveness, overall program and financial performance

What manual deals with the E-PME

COMDTINST M1510.2

What manual deals with Rating EPQ's

- COMDTINST M1414.8 Chapter 4

What is brainstorming

- Group idea-generation technique, relying on non-judgmental generation of ideas. Promotes creative thinking, enthusiastic participation, avoidance of "analysis paralysis"

What are the 8 steps of brainstorming

- Post the problem or topic, write all ideas on a board and do little to no editing, solicit ideas, reduce the list to the most important items, combine similar items.

What are the 6 steps to the Contingency Diagram

- Select a situation, Draw a diagram, Brainstorm, Enter each action, List Specific Actions, Develop an action plan

What is an important aspect of the Affinity Diagram

- Start with a specific idea and work towards a broad category, opposite of cause and effect

What are the 6 steps to an Affinity Diagram

- Identify the problem, Generate ideas, Cluster your ideas, Create cards, Cluster your related cards, Create a diagram

What are the four steps of a Force Field Analysis

- Define the objective, list the force, prioritize, implement.

Readiness means that CG men & women are capable, ______, & ______ in all missions areas

- Vigilant & Competent

The CG also ensures the creative infusion of technology in all mission areas to enhance productivity and reduce________

- Workloads

The Commandant, a four star Admiral, plans supervises, and ______ the overall activities of the CG

- coordinates

The nautical origin of the CPO goes back to April 1, 1893, when the _____ created this rank

- NAVY

CPO was created to resolve the clash between the "Surfman" of the ______ & the "Petty Officer" of the Revenue Cutter Service

- Lifesaving Service

Station keepers were given the title Chief Boatswains Mate (CBM) with an (L) for ____

- Lifesaving

CPO was created to resolve the clash between the "surfman" of the life saving service and the "Petty Officer" of the ______

- Revenue Cutter Service

The title "Chief" can be traced back to

- 1865 during the Civil War

The first Chiefs were former station keepers of

- Lifesaving Service

The chief walks the fine line between, _____, _____ & _____

- Leader, Mentor, Technical Expert

_____ support Command policy & point out flaws that are detrimental to moral and missions

- Chiefs

The CPO should what __________________

- Support command policy and point out flaws that are detrimental to morale and mission

Headphones may only be worn while _______ as a passenger

- Commuting

Women's fingernails are to be clean and not extend more than ___ beyond the fingertip

- ¼"

Which item is not allowed for wear with the Coast Guard uniform

- Decorative or colored pearls

Men's hair can be no longer than _____ inches

- 4 inches

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