Public Health and Admin: Navy Directives
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72 terms
Terms | Definitions |
|---|---|
 SECNAVINST 5215 SERIES | Reference that contains information about navy directives. |
| Directive | 1.Can be an instruction (order) 2.Can be a notice (bulletin) 3.Can be a change transmittal |
| Standard Navy Distribution List | a list that provides official addressing and distribution information for naval establishments. -also contains Plain address designator(PLAD) and UIC |
| Where can you find standard navy distribution list | OPNAVNOTE 5400 series is reference that contains NSDL |
| What are the 2 parts of the NSDL | part 1-Operating forces in the navy,united and specified commands,us elements of international commands part-2 Naval shore activities |
| What is the purpose of navy and marine corps directives? | To promulgate; revised policies,responsibilities, standards for the administration of subject system. |
| Instruction | Contains authority or information requiring continuing action. |
| How long does a instruction remain in effect? | until superseded or otherwise canceled by originator or higher authority |
| Order | Marine Corps issuance |
| what has the same force and effect as an Navy instruction | Marine Corps order and Navy Notice |
| Notice(Navy) | same force as an instruction but is bried in nature; usually in effect for less than 6 months. |
| What type of directive has a self cancelling provision and cannot remain in effect for more than a year? | Notice(Navy) |
| What is the Marine corps equivalent of a Notice(Navy) | Bulletin(Marine Corps) |
| What directive is used to publish material that is primarily informative or otherwise directive in nature and includes a self canceling date? | Bulletin(Marine Corps) |
| Joint Directive | Issued jointly by one authority, in conjunction with one or more other authorities. |
| Letter type directive | Instruction or notice prepared in a format similar to that of a naval letter |
| Message type Directive | Directive transmitted via the Naval; Telecommunication |
| Publication type directive | instruction or notice best suited to a publication format |
| What is the purpose of a change transmittal | Transmit changes to an instruction or notice |
| What is a page change | Adds additional or replacement page for instruction or notice,faster more economical, neater more legible |
| Pen Change | relatively short change, hand written by recipient |
| Short change | handwritten by recipient |
| Revision | Complete re-issuance of a directive |
| What is the purpose of SSIC codes | Provides standard filling methods,expidient and quick retrievel. |
| What is a SSIC code | 4-5 digit number that indicates subject of a document |
| What are the major subject groups of SSIC codes divided into? | Primary, Secondary, and Tertiary |
| What is required on all Navy and Marine corps; Letters,messages,forms,and reports | SSIC codes |
| How many major subject groups of SSIC codes are there? | 13 Major groups. |
| How often are reviews for correspondences | Every calender year |
| How often are budgeting and accounting records reviewed | Fiscal year |
| What kind of records should be preserved? | Records with long term worth such as administrative,legal,scientific,historical |
| what kind of records should be destroyed at the end of their usefulness? | Temporary records |
| where can you find guidelines for disposal procedures of records? | SECNAV M-5210.1 DON Rec management program |
| How often should OCC Health,Indst. Hygiene, and Environmental control records be terminated? | Anually |
| When should you trasnfer OCC Health,Indst. Hygiene, and Environmental control records to FRC? | When 5 yrs old |
| Where can you find out how to dispose of classified information? | OPNAVINST 5510.1H |
| NAVMED 2808 | Report of medical examination Section 3 |
| NAVMED 2807 | Report of medical history Section 3 |
| DD 2766 | Adult preventive and chronic care flowsheet Section 1 |
| NAVMED 6230/4 | Adult Immunization record Section 1 |
| NAVMED 6230/5 | Adolescant Immunization record Section 1 |
| DD 2215 | Reference Audiogram Section 1 |
| DD 2216 | Monitoring audiogram Section 1 |
| NAVMED 6000/2 | Record of HIV testing Section 1 |
| Where do you file special SF 600's which are occupational health physicals | Section 3 |
| NAVMED 6150/4 | Abstract of service/medical history Section 3 |
| Commanding officer or officer in charge must personally sing documents that what? | Establish policy |
| Authorized subordinates may sign correspondence that falls within... | Their areas of responsibility |
| What are subordinates usually supose to do when siging under delegated authority? | By direction |
| When should you capitalize every letter of a member's last name | Subject and signature line |
| When is it authorized to use Letterhead? | Offiicial matters of the command |
| How big is the Dept. of Defense seal in diameter on official letterhead? | 1 inch in diameter |
| What do Navy activites letterhead begin with | DEPARTMENT OF THE NAVY centered on the 4th line from the top of the page. |
| What are the purpose of enclosures | Prevent a letter from becoming to detailed. |
| Enclosure may include | Directives,manuals,publications,photocopies, charts ect. |
| How do you mark enclosures? | On the first page in the lower right hand corner(Enclosure plus the number) |
| When numbering pages of enclosures, what do you do? | Do not number page 1 and on 2nd page start by putting page 2. |
| what font style should you use for correspondence? | 10-12 point courier new font |
| What should you use to correspond with officially addressed Persons in the DOD | Standard Naval Letter |
| What are the sizes of margins in a Standard Naval Letter | 1 inch margins on all sides |
| If "in reply refer to" is printed on your activities letterhead what should you type on the next line. | SSIC code |
| What should go immediately under SSIC code? | Originators code |
| Where should the "From" Line go? | At the left margin on the second line before the date |
| Where should the "To" line go? | at the left margin on the first line under "From" |
| Where should the "Via" line go? | at the left margin on the first line below the "To" line |
| How do you identify paragraphs or sub paragraphs | in the following sequence 1.,a.,(1), (a) |
| What does a memorandum provide? | an informal way to correspond within an activity or between DON activities. |
| What is the least informal Memorandum? | MFR, Memorandum for the record |
| What is the most common memorandum? | From-To |
| What kind of forms are available for memorandums? | Printend Memorandum forms; used to communicate informally within your activity Plain paper memorandum; used for informal communications within your activity Letterhead memorandum: For direct liason with individuals outside of your activity. |
| What is the most formal memorandum? | Memorandum For; used for communications between high level officials who use format |
| What kind of memorandum is used for mutual agreements of facts, intentions, procedures, limits on future actions? | Memorandum of Agreement |
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