SECNAVINST 5215 SERIES
Reference that contains information about navy directives.
1.Can be an instruction (order)
2.Can be a notice (bulletin)
3.Can be a change transmittal
Standard Navy Distribution List
a list that provides official addressing and distribution information for naval establishments.
-also contains Plain address designator(PLAD) and UIC
Where can you find standard navy distribution list
OPNAVNOTE 5400 series is reference that contains NSDL
What are the 2 parts of the NSDL
part 1-Operating forces in the navy,united and specified commands,us elements of international commands
part-2 Naval shore activities
What is the purpose of navy and marine corps directives?
To promulgate; revised policies,responsibilities, standards for the administration of subject system.
Contains authority or information requiring continuing action.
How long does a instruction remain in effect?
until superseded or otherwise canceled by originator or higher authority
Marine Corps issuance
what has the same force and effect as an Navy instruction
Marine Corps order and Navy Notice
same force as an instruction but is bried in nature; usually in effect for less than 6 months.
What type of directive has a self cancelling provision and cannot remain in effect for more than a year?
What is the Marine corps equivalent of a Notice(Navy)
What directive is used to publish material that is primarily informative or otherwise directive in nature and includes a self canceling date?
Issued jointly by one authority, in conjunction with one or more other authorities.
Letter type directive
Instruction or notice prepared in a format similar to that of a naval letter
Message type Directive
Directive transmitted via the Naval; Telecommunication
Publication type directive
instruction or notice best suited to a publication format
What is the purpose of a change transmittal
Transmit changes to an instruction or notice
What is a page change
Adds additional or replacement page for instruction or notice,faster more economical, neater more legible
relatively short change, hand written by recipient
handwritten by recipient
Complete re-issuance of a directive
What is the purpose of SSIC codes
Provides standard filling methods,expidient and quick retrievel.
What is a SSIC code
4-5 digit number that indicates subject of a document
What are the major subject groups of SSIC codes divided into?
Primary, Secondary, and Tertiary
What is required on all Navy and Marine corps; Letters,messages,forms,and reports
How many major subject groups of SSIC codes are there?
13 Major groups.
How often are reviews for correspondences
Every calender year
How often are budgeting and accounting records reviewed
What kind of records should be preserved?
Records with long term worth such as administrative,legal,scientific,historical
what kind of records should be destroyed at the end of their usefulness?
where can you find guidelines for disposal procedures of records?
SECNAV M-5210.1 DON Rec management program
How often should OCC Health,Indst. Hygiene, and Environmental control records be terminated?
When should you trasnfer OCC Health,Indst. Hygiene, and Environmental control records to FRC?
When 5 yrs old
Where can you find out how to dispose of classified information?
Report of medical examination
Report of medical history
Adult preventive and chronic care flowsheet
Adult Immunization record
Adolescant Immunization record
Record of HIV testing
Where do you file special SF 600's which are occupational health physicals
Abstract of service/medical history
Commanding officer or officer in charge must personally sing documents that what?
Authorized subordinates may sign correspondence that falls within...
Their areas of responsibility
What are subordinates usually supose to do when siging under delegated authority?
When should you capitalize every letter of a member's last name
Subject and signature line
When is it authorized to use Letterhead?
Offiicial matters of the command
How big is the Dept. of Defense seal in diameter on official letterhead?
1 inch in diameter
What do Navy activites letterhead begin with
DEPARTMENT OF THE NAVY centered on the 4th line from the top of the page.
What are the purpose of enclosures
Prevent a letter from becoming to detailed.
Enclosure may include
Directives,manuals,publications,photocopies, charts ect.
How do you mark enclosures?
On the first page in the lower right hand corner(Enclosure plus the number)
When numbering pages of enclosures, what do you do?
Do not number page 1 and on 2nd page start by putting page 2.
what font style should you use for correspondence?
10-12 point courier new font
What should you use to correspond with officially addressed Persons in the DOD
Standard Naval Letter
What are the sizes of margins in a Standard Naval Letter
1 inch margins on all sides
If "in reply refer to" is printed on your activities letterhead what should you type on the next line.
What should go immediately under SSIC code?
Where should the "From" Line go?
At the left margin on the second line before the date
Where should the "To" line go?
at the left margin on the first line under "From"
Where should the "Via" line go?
at the left margin on the first line below the "To" line
How do you identify paragraphs or sub paragraphs
in the following sequence 1.,a.,(1), (a)
What does a memorandum provide?
an informal way to correspond within an activity or between DON activities.
What is the least informal Memorandum?
MFR, Memorandum for the record
What is the most common memorandum?
What kind of forms are available for memorandums?
Printend Memorandum forms; used to communicate informally within your activity
Plain paper memorandum; used for informal communications within your activity
Letterhead memorandum: For direct liason with individuals outside of your activity.
What is the most formal memorandum?
Memorandum For; used for communications between high level officials who use format
What kind of memorandum is used for mutual agreements of facts, intentions, procedures, limits on future actions?
Memorandum of Agreement