Business Letter Key Terms
About this set
Created by:
jlquiring on September 23, 2011
Subjects:
business information management
Description:
Review for Sept. 27 and Sept. 28 BIM exam.
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32 terms
Terms | Definitions |
|---|---|
 Full Block | A style of letter in which all lines start flush with the left margin - that is, without a first-line indent. |
| Modified Block | A style of letter in which some lines start at the center of the page. |
| Return Address | The author's address, typically appearing at the very top of the letter as well as in the upper-left corner of an envelope. **This may be omitted if the letter is printed on letterhead stationary. |
| Letterhead | Paper with a company's name and address already printed on it. |
| Inside Address | The recipient's address typed in the letter above the salutation. |
| Salutation | The line at the start of a letter including the greeting and the recipient's name, such as "Dear Mr. Doe:" |
| Computer's Clock | The clock/calendar built into your computer's main processor to keep track of the current date and time. |
| Field | A placeholder for data that might change. |
| Case | The specific use of upper or lowercase letters. |
| Delivery Address | A recipient's address printed on the outside of an envelope. |
| Reference Initials | The initials of the person who wrote the letter, followed by a slash, follwed by the initials of the person who types the letter. |
| Mail Service Notation | A type of special notation. Indicates a special delivery method. It is typed in all capital letters, two lines below the date. TYpical mail service notations include Certified Mail, Registered Mail, or By Hand. |
| Subject Notation | A type of special notation. Identifies or summarizes the letter topic. The word subject may be typed in all capital letters or with just an initial capital. It is placed two lines below the salutation. The word "Re" (meaning with regard to) is sometimes used in place of the word "Subject". |
| Enclosure Notation | A type of special notation. Indicates there are other items in the enveope along with the letter. |
| Copy Notation | Indicates if any other people are receiving copies of the same letter. It is typed two lines below either the enslosure notation, or reference initials, whichever is last. It may be typed as Copy to:, cc:, or pc: (photocopy) with the name(s) of the recipient(s) listed after the colon. |
| Sentence Case | First character in a sentence is uppercase. |
| Lowercase | All characters are lowercase. |
| Uppercase | All characters are uppercase. |
| Toggle Case | Case is reversed for all selected text. |
| Change Case | Located in the Font group on the Home tab of the Ribbon is used to change the case of selected text in a document. |
| Date Line | The month, day, and year the letter is typed. |
| Body | The text of the letter. |
| Complimentary Closing | A closing to the letter such as "Sincerely" or "Yours truly" |
| Signature | The writer's signature. |
| Writer's Identification | The writer's typed name and address. |
| Left Margin | Type all lines beginning at the _____ ________. |
| Center | _____ the letter vertically, and then type the date. |
| 4 | After the date, press ENTER ___ times and type the writer's address. |
| 4 | After the wrtier's address, press ENTER ___ times and type the inside address. |
| 2 | After the inside address, press ENTER __ times and type the salutation. |
| 2 | Press ENTER __ times between paragraphs in the body of your letter. |
| 2 | After the last paragraph of your body, press ENTER __ times and type the complimentary closing. |
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