| Term | Definition |
| Academic degree | a title confered by a college, university, or professional school on completion of a program of study |
| Amiable | having qualities that make one liked and easy to deal with |
| Annotating | furnishing with notes that are usually critical or explanatory |
| Archaic | of, relating to, or characteristic of an earlier or more primitive time |
| Archived | to have filed or collected records or documents |
| Bond | a durable, formal paper used for documents |
| Categorically | placed in a specific division of a system of classification |
| Clauses | groups of words containing a subject and predicate and functioning as a member of a complex or compound sentence |
| Collect on delivery(COD) | method of payment used when an article or item is delivered and payment is expected before it is released |
| Concise | expressing much in brief form |
| Condescending | assuming an air of superiority |
| Continuation pages | the second and following pages of a letter |
| Curt | marked by rude or peremptory shortness |
| Disseminate | to disperse throughout |
| Domestic mail | mail that is sent within boundaries of the US and its territories |
| Flush | directly abutting or immediately adjacent, as set even with an edge of a type page or column; having no indention |
| Girth | a measure around a body or item |
| Grammar | the study of the classes of words, their inflections and their functions and relations in the sentence; a study of what is to be preferred and what avoided in inflection and syntax |
| International mail | mail that is sent outside the US |
| Intrinsic | belonging to the essential nature or constitution of a thing; indwelling, inward |
| mailpiece | a piece of mail |
| Microfiche | a **** of microfilm containing rows of microimages of pages of printed matter |
| Portfolio | set of pictures, drawings, documents, or photographs either bound in book form or loose in a folder |
| Ream | quantity of paper weighing 20 lb or consisting of, variously, 480, 500, or 516 sheets |
| Recipient | the receiver of some thing or item |
| Stationers | sellers of stationery |
| Substance number | based on the weight of a ream of paper containing 500 sheets |
| Superfluous | exceeding what is sufficient or necessary |
| Watermark | a marking in paper resulting from differences in thickness usually produced by the pressure of proje4cting design in the mold or on a processing roll and visible when the paper is held up to the light |