Ch. 1 Records Mgmt. Def.
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Created by:
littletrixy1616 on November 28, 2011
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30 terms
Terms | Definitions |
|---|---|
 Archives | facilities where records of an organization are preserved because of their continuing or historical value |
| ARMA International | an association for information management professionals |
| Blog | a shared, online journal |
| document imaging | an automated system for scanning, storing, retrieving, and managing images of physical records in an electronic format |
| e-commerce | an electronic method to communicate and to transact business over networks and through computers |
| electronic data interchange (EDI) | a communication procedure between two companies that allows the exchange of standardized documents through computers |
| electronic fund transfer (EFT) | electronic payments and collections |
| electronic mail | a system that enables users to compose, transmit, receive, and manage electronic documents and images across networks |
| electronic record | a record stored on electronic media that can be readily accessed or changed |
| enterprise content management (ECM) | the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content across an enterprise |
| external record | a record created for use outside an organization |
| important record | a record that assists in performing business operations and is usually replaceable but at great cost |
| internal record | a record that contains information needed to operate an organization |
| Internet | a worldwide network of computers that allows public access to send, store, and receive electronic information over public networks |
| Internet forum | an online place where people can post and read messages; also called a message board |
| ISO 15489 | a standard for records management policies and procedures |
| Management | the process of using an organization's resources to achieve specific goals through the functions of planning, organizing, leading and controlling |
| nonessential record | a record that has no predictable value after its initial use |
| podcast | a broadcast sent over the Internet to receivers who hear and/or view the information via computers, MP3 players, or other electronic devices |
| record | stored information made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time |
| record and information life cycle | the life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition |
| records management | the systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition |
| records system | a group of interrelated resources acting together according to a plan to accomplish the goals of the records and information management program |
| reference document | contains information needed to carry on the operations of a firm over long periods |
| transaction document | a record used in an organization's day-to-day operations |
| tweet | a short message posted on the Twitter social network website |
| useful record | a record that is helpful in conducting business operations and is usually replaceable at slight cost |
| vital record | a record that is necessary for the continuing operation organization and is usually not replaceable |
| wiki | a page or collection of web pages that allows people who access it to contribute or modify content |
| World Wide Web | a part of the Internet that contains HTML documents that can be displayed and searched using web browser programs |
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