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Access keys

shortcut keys; keys used in combination to create actions or functions in a software package (nonbreaking spaces, em dash)

Application software

any program that processes data for the user (inventory, payroll, spreadsheet, word processor, etc.)


processing of quitting the open window or application


insertion point in a document in the form of a blinking vertical line on the screen


the current setting or action taken by hardware or software if the user has not specified otherwise


location to save a document and organize many files


machinery and equipment (CPU, keyboard, monitor, printer)

Input device

hardware used to enter various types of data into a computer, such as a mouse, microphone, pen tablet, etc.

Log in

the process of gaining entry into a computer or network


make window larger


make window smaller; shrink to an icon on the taskbar


hardware used to move cursor around a document or select menus

Output device

hardware that lets the user view or hear processed data


keyword used to access information on a network, Web site, etc.


to refresh or bring back to original position or size


the process of naming and storing a file for use at a later time

Save As

the process of renaming a file that already exists

Shortcut keys

keyboard combinations used to perform certain tasks, such as printing, saving, copying, bolding, etc.


the process of closing all application and the operating system


instructions for the computer; a series of instructions that perform a particular task

Operating System

the software that runs on a computer that is responsible for file management, disks, peripherals, and the general operation of the computer system (such as Windows, Mac OS)


a system that transmits any combination of voice, video, or data between users; includes the network operating system in the client and server machines, the cables connecting them, and all supporting hardware in between - such as bridges, routers and switches, antennas and towers


a computer that is not permanently connected to a local area network (LAN) or wide area network (WAN)


the process of turning on the computer and logging into the operating system

System software

software made up of control programs, such as the operating system and database management system (DBMS)

Text file

a file that holds text without any formatting and can be opened in numerous applications


an onscreen toolbar that displays the active applications (tasks); clicking on the taskbar button restores the application to its previous appearance


deleting text to the left of the insertion point

Business letter

formal means of communication outside a business

Default setting

the current setting or action taken by hardware or software if the user has not specified otherwise


removing text to the right of the insertion point

File management

the process of organizing files and folders; naming appropriately, using folders, etc.


storage directory for files or other folders on a computer


a type of design applied to an entire set of characters, such as Arial, Times New Roman, etc.

Font size

the height of characters in points

Font style

emphasis added to text such as underline, bold, italics, etc.

Grammar check

a feature that checks sentence structure and punctuation in a document


a word processing feature that automatically finishes certain text items or phrases after the user begins typing, such as dates, names,greetings, etc.

Insert key

used to switch from regular editing to typeover/overtype mode


correspondence within a company or organization

Non-printing characters

hidden formatting marks that do not print and are helpful in locating formatting errors

Print preview

menu option that allows user to look at a document before printing to ensure proper formatting


editing a printed or electronic document for errors

Spell check

a feature used to locate and correct spelling errors

Word wrap

text automatically moves from one line to the next line


a one-page or multi-page document used to summarize research or findings


tool used to look up synonyms for a selected word to add variety and interest in a document, such as a report

Decimal tab

a tab that aligns to a certain position anchored by a decimal such as currency or numbers

Default tabs

preset tabs established by the software

First-line indent

a paragraph format in which the first line is indented from the left margin and subsequent lines remain at the left margin

Hanging indent

a paragraph format in which the first line is moved to the left margin and subsequent lines are indented from the left

Horizontal centering

having equal white space on the left and right of a document


breaking words that extend beyond the right margin


a line of dots or dashes used to draw the eye across a printed page, such as a table of contents

Line spacing

the amount of space between lines of text

Paragraph alignment

position of text in a document

Paragraph spacing

the amount of space before or after a paragraph


a symbol used to precede text, usually in an outline or a list

Vertical centering

text with equal white space in the top and bottom margins

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