HOSA Parliamentary Procedure
Study guide for the HOSA parliamentary procedure competition (based on Robert's Rules of Order Newly Revised, 11th Edition). Will become public once the 2015-2016 competition season is over!
Terms in this set (300)
Close the meeting
Order of business
Modify wording or meaning
Members question chair's ruling
Affirmative voice vote
Basic rules of a society
Commit or refer
Send to a committee
Assembly of delegates
Discussion of merits of pending question
Proceedings are secret
Deal with questions of procedure
Lay on the table
Set main motion aside tenporarily
Introduces business to the assembly
More than half of votes cast
Single official gathering
Written record of the proceedings
Formal proposal to take action
Request for information
Inquiry as to facts
Point of Order
Call for enforcement of rules
Postpone to a certain time
Dispose of the question without a direct vote
Members required to transact business
Make valid action already taken
Periodic business meeting
Agreement that motion be considered
Recording officer of an assembly
State the question
Place the motion before the assembly
Constituted to perform a continuing function
Take from the table
Resume consideration of a main motion
Rules of Order
Members of an assembly
May attend meetings, make motions, debate, and vote.
The actions of any deliberative assembly are subject to
The bylaws and other rules of its organization plus all applicable procedural laws.
The basic principle of decision in a deliberative assembly is that
A motion must be adopted by a majority vote.
When a decision is to be based on more than a majority vote, a common requirement is a
Two-thirds vote and/or previous notice.
Two forms of deliberative assembly are
Convention and board.
According to RONR and most state statutes, electronic meetings
May be conducted if provided for in the bylaws, everyone can hear each other at the same time and additional rules are advisable.
Admittance to a mass meeting
May be limited to the invited category.
The local assembly of an organized society is limited to persons who
Are recorded on the rolls as voting members in good standing.
The bylaws of an organized local society usually provide that it shall hold
Regular meetings at stated intervals.
Generally follow parliamentary procedure the same as any assembly.
The corporate charter should contain only
What is necessary to obtain it and to obtain the desired status under the law.
The constitution or bylaws of a society should contain
Its own basic rules relating principally to itself as an organization.
Except for the corporate charter, the highest body of rules in a society is the
The term rules of order refers to
The written rules of parliamentary procedure adopted by an assembly or organization.
Standing rules, except in the case of conventions, are
Related to the details of the administration of a society.
A custom of an organization
Falls to the ground if a conflict with a written rule is raised by a Point of Order.
T or F: A two-thirds vote means two-thirds of those present and voting.
T or F: A series of meetings leading up to the organization of a society are in the nature of Mass meetings.
T or F: The bylaws of a local organized society should establish a procedure for calling special meetings.
T or F: While a board may or may not function autonomously, its operation is determined by responsibilities and powers delegated to it or conferred on it by the authority outside itself.
T or F: If a society has a corporate charter, it is not necessary to have a constitution or bylaws.
Reading and Approval of Minutes
Reports of Officers, Boards, and Standing Committees
Reports of Special Committees
Unfinished Business and General Orders
The quorum of an assembly
Is the minimum number of members who must be present for business to be validly transacted.
In the absence of a provision in the bylaws, the quorum of an organized society is
A majority of the entire membership.
The minimum essential officers for the conduct of business are
A presiding officer and secretary or clerk
The chair's announcement of the result of the vote should include
The ayes (or noes) have it, the motion is adopted (or lost) and the effect of the vote.
A "friendly amendment"
Must be adopted by the body, either by vote or unanimous consent.
A proper way to begin the debate process is for the chair to say
"Is there any debate?"
Sessions of permanently organized bodies usually follow
An established order of business.
Calling a meeting to order is
Not a part of the order of business.
In the standard order of business the reports of officers are presented
Immediately after approval of the minutes.
Reports of officers are commonly presented
In the order in which the officers are listed in the bylaws.
The main motion is one that
Brings business before the assembly.
Before a member in an assembly can speak in debate he must
Obtain the floor.
A person who is not the first to rise and address the chair may be given preference in being recognized if
He is the maker of the motion and has not spoken to the question.
If the chair make a mistake in assigning the floor, a member may
Raise a Point of Order.
T or F: The minimum number of members who must be present at the meetings of a deliberative assembly for business to be validly transacted is the quorum of the assembly.
T or F: The quorum should be fixed at the number of members who can reasonably be expected to attend the meeting.
T or F: In meetings of a convention, unless the bylaws of the organization provide otherwise, the quorum is a majority of the delegates who have been registered at the convention.
T or F: In a mass meeting the quorum consists of those who attend the meeting.
T or F: Even in a small meeting, the presiding officer should not be addressed or referred to by name.
T or F: The presiding officer of an assembly always stands when calling the meeting to order.
T or F: The first item of business at a regular meeting is the report of officers.
T or F: The order of business in a convention is usually known as the program or agenda.
T or F: A member in an assembly may make a main motion or speak in debate without obtaining the floor.
T or F: A member can establish prior claim to the floor by rising just before it has been yielded.
Member makes a motion.
Another member seconds the motion.
Chair states the question.
Members debate the question.
Chair takes vote.
Chair announces result of vote.
Motions are brought before the assembly by these three steps, a member
Makes a motion, another member seconds it, and the chair states the question.
A proper way to present a simple main motion is to say
"I move that..."
As soon as a member has made a motion, he
Resumes his seat.
When a member is unsure of the proper wording of a motion he
May seek assistance from the chair.
The seconder of a motion
Need not obtain the floor.
The purpose of a second is
For the chair's guidance as to whether the chair should state the question on the motion, thus placing it before the assembly.
The lack of a second has become immaterial
After debate has begun.
A motion is open to debate when
The motion has been stated by the chair.
When a proper motion has been made and seconded, the chair places it before the assembly by
Stating the question.
A proper way to state the question on a main motion is to say
"It is moved and seconded that [or 'to']...[repeating the motion]."
If a member makes a motion that is not in order
The chair may suggest an alternative motion which would be in order.
A motion is recorded in the minutes as
It was put by the chair finally before being voted on by the assembly.
The maker of a motion
Has the right to speak first in debate on the motion.
Debate on a question must
Be confined to the merits of the pending question and any amendments.
Unless there is a rule to the contrary, a member may speak
Twice on the same question on the same day.
In putting a question to a vote, the chair should usually call for
The affirmative and negative votes.
Any member has the right to
Require that a voice vote be retaken as a rising vote when there is some doubt as to which side prevailed.
The chair exercises his right to vote
Only when the vote is by secret ballot or when his vote would affect the outcome.
If there is a tie vote on a main motion, the result is
The motion is lost.
T or F: The making and seconding of a motion places it before the assembly.
T or F: If the assembly decides to do what a motion proposes, it adopts the motion, or the motion is carried.
T or F: To make a main motion, a member must first obtain the floor when no other question is pending.
T or F: A long and complicated motion, or a resolution, should be prepared in advance and put in writing.
T or F: A motion put in writing and delivered to the chair must be read by the author of the motion.
T or F: A motion made by direction of a board or committee of more than one person requires no second from the floor.
T or F: When a member seconds a motion it means that he favors the motion.
T or F: To abstain means to not vote at all.
T or F: The member who seconds a motion does not have to agree with the motion and may in fact vote against it.
T or F: After debate has begun the lack of a second has become immaterial.
T or F: The chair may ask the secretary to read a resolution rather than doing so himself.
T or F: A resolution, because of its length or complexity, is not considered as a main motion.
T or F: With some exceptions the chair must state the question on a motion immediately after it has been made and seconded.
T or F: If a motion is out of order the chair should say, "You are out of order."
T or F: If the chair rules that a motion is out of order, his decision is subject to an appeal.
T or F: The maker of a motion can withdraw it before it is stated by the chair.
T or F: The maker of a motion has the right to speak first on the question.
T or F: With the permission of the chair, a member may speak longer than permitted by the rules of the body.
T or F: In debate, members should refer to officers only by title and should avoid the mention of other members' names as much as possible.
T or F: Members must never attack or make any allusion to the motives of members.
T or F: The presiding officer may enter into debate on all motions.
T or F: During debate a member must confine remarks to the pending question and avoid personalities.
T or F: A vote by voice is the regular method of voting on any motion that does not require more than a majority for its adoption.
T of F: The chair need not ask for the negative vote when the affirmative vote sounds loud enough.
T or F: If a rising (standing) vote is inconclusive, the chair or the assembly can order the vote to be counted.
T or F: The chair's announcement of the result of a counted vote should include the number of votes on each side, whether the motion is adopted or lost, the effect of the vote and the request for next item of business.
T or F: A member has the right to demand that a voice vote be retaken as a rising vote, even when there is no reasonable doubt of the result of the voice vote.
T or F: Unanimous consent satisfies the requirement of a 2/3 vote.
T or F: A call for "Division" immediately after a voice vote is a demand for a rising vote.
T or F: A member must be assigned the floor before the member can second a motion.
T or F: The use of the unanimous consent procedure is appropriate when it is believed that there is no minority to protect.
Fix the Time to Which to Adjourn
Raise a Question of Privilege
Call for the Orders of the Day
Lay on the Table
Limit or Extend Limits of Debate
Commit (or Refer)
Postpone to a Certain Time (Definitely)
Lay on the Table
Fix the Time to Which to Adjourn
Raise a Question of Privilege
Commit (or Refer)
Call for the Orders of the Day
Limit or Extend Limits of Debate
The basic form of motion by which business is introduced is
A main motion.
The classes of motions that together are called secondary motions are the
Subsidiary motions, the privileged motions and the incidental motions.
A secondary motion must be acted upon or disposed of before
Direct consideration of the main motion can be considered.
The lowest ranking motion is
Assist the assembly in disposing of a main motion.
In a series of motions where all are pending and in order, which of the following would be voted on first?
A motion to Postpone Indefinitely is used when a member wishes to
Kill the main motion and avoid a direct vote on the question.
The motion Amend
Modifies or clarifies the meaning of a pending motion before the pending motion itself is acted upon.
The three basic processes of amendment are
Insert or add, strike out, strike out and insert.
The motion to Commit or Refer
Sends the main motion to a committee for study.
To delay consideration of the main motion until the next regular meeting a member would move to
Postpone to a Certain Time.
To reduce the time for debate, a member would move to
Limit or Extend Limits of Debate.
With a main motion pending and a motion to Amend being debated, which of the following motions would be out of order?
To consider a motion later in the same meeting, a member may move to
Postpone the matter to a certain time.
When a member wishes to have the pending matter given special study, what does the member do?
Move to Refer to a committee.
If a member wishes to propose a change in a pending question, which motion is used?
When a member wishes to bring a pending question to an immediate vote, he should
Move the Previous Question.
To put a motion aside temporarily when something else of immediate urgency has arisen a member should
Move to Lay on the Table.
A subsidiary motion can be applied to any
A motion to Lay on the Table takes precedence over
Other subsidiary motions.
When the privileged motion to Adjourn is pending, the motion to
Fix the Time to Which to Adjourn is in order.
When a motion to Recess is made while another motion is pending, it is
A privileged motion.
The effect of the adoption of the motion to Fix the Time to Which to Adjourn is to establish
An adjourned meeting.
Usually deal with questions of procedure arising out of another pending motion.
Most incidental motions
Are not debatable.
If a member does not want an original main motion even discussed at a meeting, he can
Raise an Objection to the Consideration of the Question.
When a motion is made up of two parts of a single subject capable of standing as separate questions, a member may request that the parts be considered and voted on as if they were distinct questions by making the motion
for Division of the Question.
A single member can require a
A Request to be Excused from a Duty is
An incidental motion.
To change what the assembly has adopted requires
Something more than was necessary to adopt it in the first place.
A short intermission in a meeting is
An incidental main motion
Related to the business of the assembly, or its past or future action.
All subsidiary motions can be applied to an
Original or incidental main motion.
A main motion is still within the control of the assembly after
It has been laid on the table.
If it appears that a motion will require time or study to perfect, it would be appropriate for a member to make a motion to
When a main motion, an amendment and a motion to postpone the pending question to a certain time are pending, the first vote is taken on
The motion to Postpone to a Certain Time.
The vote required to adopt the motion Limit or Extend Limits of Debate is
A two-thirds vote.
T or F: A motion refers to a formal proposal by a member, in a meeting, that the assembly take certain action.
T or F: Incidental motions have no rank among themselves.
T or F: An incidental motion, when in order, takes precedence over any motion that is pending.
T or F: Incidental main motions and original main motions differ principally in the vote necessary for adoption.
T or F: Modifications of the normal limits of debate on a pending motion are proposed by the motion to Limit or Extend Limits of Debate.
T or F: If the assembly desire to consider a main motion later in the same meeting or at another meeting, a member can move to Postpone Indefinitely.
T or F: Previous Question is the motion used to bring the assembly to an immediate vote on one or more pending questions.
T or F: The subsidiary motion Previous Question is adopted by a two-thirds vote.
T or F: It is not in order to move the Previous Question when a motion to Lay on the Table is Pending.
T or F: The motion to Lay on the Table is a privileged motion.
T or F: The motion to Lay on the Table is adopted by a two-thirds motion.
T or F: A subsidiary motion is always applied to another motion.
T or F: Subsidiary motions assist the assembly in treating or disposing of a main motion.
T or F: A subsidiary motion may be applied to any main motion.
T or F: The motion to amend takes precedence over the motion to which it is applied.
T or F: The motion Amend can be applied to any other subsidiary motion.
T or F: If the adopted program is not being followed, a single member can require that such a schedule be enforced.
T or F: A member rising to a Question of Privilege can interrupt pending business.
T or F: A member can propose a short intermission by moving to Recess.
T or F: When no business is pending, a member can propose to close the meeting entirely by moving to adjourn.
T or F: The motion Fix the Time to Which to Adjourn is not in order when business is pending.
T or F: The chair rules on all questions of parliamentary procedure affecting the assembly's proceedings.
T or F: A motion to have a ballot vote is a privileged motion.
T or F: In the consideration of a resolution having a preamble, the preamble is always amended last.
T or F: Apart from a motion to Rescind or to Amend Something Previously Adopted no main motion is in order that conflicts with a motion previously adopted at any time and still in force.
T or F: Any main motion that is in conflict with the bylaws is not in order.
T or F: A main motion that has been rejected cannot be reintroduced at a later session.
T or F: The maker of a motion can accept an informal change in the motion before the question has been stated by the chair.
T or F: A member speaking in debate can urge rejection of the pending motion, saying that if is defeated he will offer a different motion.
T or F: If previous notice is given at a meeting, it must be in writing.
T or F: The assembly can elect by voice even if the bylaws require a ballot vote.
T or F: An assembly can Ratify only such actions of its officers as it would have had the right to authorize in advance.
In cases where the next session will not be held until after more than a quarterly time interval has elapsed, the only means by which a question can go over to another session is by being
Referred to a committee.
An adjourned meeting is
A meeting in continuation of the session of the immediately preceding meeting.
In organizations that hold regular business meetings throughout the year, the minutes of the annual meeting should be read and approved at the next
An executive session is any meeting or portion of a meeting
At which the proceedings are secret.
A motion to go into executive session requires
A majority vote.
T or F: A meeting is said to Stand at Ease if the chair, without objection (from even 1 member), simply permits a brief pause, without a declaration of recess.
T or F: A Recess is a short intermission which does not end the meeting.
T or F: Under certain circumstances, the chair can declare a meeting adjourned without a motion.
T or F: It is sometimes proper to postpone a question beyond the next session.
T or F: A standing rule can be adopted by a majority vote at any session.
T or F: Bylaws require a majority vote for suspension.
T or F: A rejected main motion can be brought up a second time during the same session.
T or F: One session cannot interfere with the freedom of each new session to choose its own chairman pro tem except by an election held with previous notice.
T or F: Referral to a committee is the only means by which a motion can go over to another session when more than a quarterly time interval would separate the two sessions. (more than 3 months)
T or F: The reason for special meetings is to deal with important matters between regular meetings.
T or F: The only business that can be transacted at a special meeting is that which has been specified at the call of the meeting.
T or F: Minutes must not be taken in executive session.
T or F: The minutes of an executive session may be approved at any regular meeting.
T or F: The motion to postpone a question beyond the current session is out of order when an organization meets less often than quarterly.
T or F: Calls of "Question!" by members from their seat require an immediate vote on the pending question if at least one person has spoken.
T or F: The purpose of the motion to Lay on the Table is to immediately defeat or avoid dealing with a motion.
T or F: The motion to close nominations is of sufficient high privilege that it can be made even if another member is seeking the floor to make a nomination.
The motion to adjourn is always a privileged motion and undebatable.
T or F: During debate a member has a fundamental right to read from any paper or books as part of the member's speech.
T or F: The chair, on his own initiative, may require any main motion to be in writing before he states the question.
T or F: The motion to adjourn until tomorrow is debatable.
The secretary records in the minutes
What was said in the meeting.
When a count has been ordered on a motion, the secretary records in the minutes
The number of votes on each side.
The minutes at a special meeting are approved
At the next regular meeting.
The chair asks for approval of the minutes in the following manner:
"Are there any corrections to the minutes?"
When minutes are approved by a committee appointed for that purpose, the assembly
Can make additional corrections.
Correction to minutes
May be made at any time a mistake is discovered.
T or F: Minutes should record all main motions that were made up or taken up except if withdrawn.
T or F: The name of the seconder should be included in the minutes.
T or F: Minutes should be signed using the phrase, "Respectfully submitted."
T or F: By a majority vote, the reading of the minutes can be dispensed with - that is, not carried out at the regular time but must be approved at some later time.
T or F: If a draft of the minutes has been sent to all members in advance, it is presumed that the members have read them and the minutes are not read unless requested.
T or F: When the minutes are approved, the word Approved, with the secretary's initials and date, should be written below them.
A special committee
Ceases to exist when it makes its final report.
Any vacancy occurring on a committee is filled by
The appointing power.
When the bylaws provide that the president shall appoint all special committees
This power does not transfer to the chair if someone else is presiding.
A committee can appoint subcommittees, which report to the
When the bylaws provide that the president shall be ex-officio a member of all committees (except the audit and nominating committees)
He has the right, but not the obligation, to participate in the proceedings of the committees.
T or F: When a committee is appointed "with power," this means with power to take all the steps necessary to carry out the instructions.
T or F: A standing committee is constituted to perform a continuing function.
T or F: The power to appoint a committee carries with it the power to appoint the chairman and to fill any vacancy that may arise in the committee.
T or F: The person appointed first by the president is chairman of the committee.
T or F: A committee report may contain how the committee undertook its work, facts obtained, findings, and recommendations or resolutions.
T or F: When serving as an ex-officio member of a committee, the president may not vote on motions.
T or F: The quorum in a committee is a majority of its membership unless the assembly has prescribed a different quorum.
T or F: If the committee chairman fails to call a meeting, the committee must meet on the call of any one of its members.
T or F: Motions to limit or close debate are not allowed in committee meetings.
T or F: During actual deliberations of the committee, only committee members have the right to be present.
T or F: Motions made by direction of a board or duly appointed committee of the assembly require a second, regardless of the size of the board or committee.