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RMC Chpt 2 - Project Mgmt Framework

Terms in this set (58)

Define "project"
A temporary endeavor undertaken to create a unique product, service, or result.
Operational Work
Ongoing work to support the business and systems of the organization
Define "process"
A systematic series of activities directed towards causing an end result such that one or more inputs will be acted upon to create one or more outputs.
What are the process groups?
Initiating
Planning
Executing
Monitoring and Controlling
Closing
Define "knowledge areas"
Represents a complete set of concepts, terms, and activities that make up a professional field, project management field, or area of specialization.
Number of project management processes
47
Number of knowledge areas
10
Define "project management"
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
What are the knowledge areas?
Integration
Scope
Time
Cost
Quality
Human Resource
Communications
Risk
Procurement
Stakeholder Management
Define "program management"
The application of knowledge, skills, tools, and techniques to a program in order to meet the program requirements and to obtain benefits and control not available by managing projects individually.
Define "program"
A group of related projects, subprograms, and program activities managed in a coordinated way to obtain benefits not available from managing them individually
Benefits of program management
Focuses on interdependencies between projects and may help:
achieve decreased risk
economies of scale
improved management
Define "portfolio"
Collection of projects, programs, subportfolios, and operations managed as a group to be achieve strategic objectives

These do not have to be interdependent or directly related
Benefits of portfolio management
Optimize use of resources
Enhances benefits to the organization
Reduces risk
Define "OPM"
Organizational Project Management. Serves as a guide or driver for organizational practices. Keep the organization focused on overall strategy.
Define "Project Governance"
An organization's established criteria, procedures, and guidelines intended to make sure projects meet the organization's strategic goals.
OPM3
Organizational Project Management Maturity Model. Designed to help organizations determine their level of maturity in project management.
Define "PMO"
Project management office. Centralizes and standardizes the management of projects
Three PMO Types
Supportive
Controlling
Directive
What is a Supportive PMO?
Provides policies, methodologies, templates, and lessons learned for managing projects within the organization. Low level of control
What is a Controlling PMO?
Provides support and guidance in the organization on home to manage projects, train others in project management and project management software, assists with specific project management tools, and ensures compliance to organizational practices. Moderate level of control
What is a Directive PMO?
Provides project managers for different projects, and is responsible for the results of those projects; all projects, or projects of a certain size, type or influences, are managed by this office. High level of control
Define "constraint"
A limiting factor that affects the execution of a project, program, portfolio, or process.
Define "stakeholder"
An individual, group, or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity, or outcome of a project
When you see "functional"...
...think "silo"
What is a functional org?
Grouped by areas of specialization within different functional areas (accounting, marketing, manufacturing)
What is a projectized org?
Entire company is organized by projects. Project manager has control of the project. Personnel are assigned to the project manager.
When you see "projectized"...
...think "no home"
What is a matrix org?
Attempt to maximize strengths of functional and projectized. Project team members report to PM and the functional manager. Team members to project work in addition to normal departmental work
When you see "matrix"...
...think "two bosses"
What are the three types of matrices?
Weak, Balanced, Stron
Where does the power rest in a strong matrix?
PM
Where does the power rest in a balanced matrix?
Shared between PM and Functional manager
Where does the power rest in a weak matrix?
Functional manager
What may be the role of the PM in a weak matrix
Project Expediter or Project Coordinator
Define "Project Expediter"
Primarily a staff assistant and communications coordinator. Cannot make or enforce decisions
Define "Project Coordinator"
Similar to Project Expeditor but has power to make some decisions and reports to a higher-level manager
What is a "tight matrix"?
Nothing to do with the matrix organization. Just refers to "colocation" or keeping the team work spaces in one room
Define "PBO"
Project-Based Organization. A variety of organizational forms that involve the creation of temporary systems for the performance of projects. PBOs conduct the majority of their activities as projects and/or provide project over functional approaches.
Three Levels of Organizational Hierarchy
Operational
Middle Management
Strategic
Define "enterprise environmental factors"
Conditions, not under control of the project team, that influence, constrain, or direct the project

Ex: company culture, existing systems, company "baggage"
Define "PMIS"
Project Management Information System. Automated tools, scheduling software, configuration management systems, shared workspace for file storage and distribution, time tracking software, etc.
Organizational Process Assets
Existing processes, procedures, and historical information. These are inputs to most processes. They provide direction and guidance in planning.
Process vs procedure
Process is a systematic series of activities directed towards an end result. Procedure is an established method to execute a process.
Define "historical information"
Record of past projects. Used to plan and manage future projects
Example of historical information
activities
lessons learned
WBSs
benchmarks
reports
risks and risk response plans
estimates
resources used
project management plans
correspondence
What is in a lessons learned document?
What was done right
What was done wrong
What would be done differently if the project could be redone
Define "Lessons Learned"
The knowledge gained during a project which shows how project events were addressed or should be addressed in the future with the purpose of improving future performance.
Define "Work Performance Data"
The raw observations and measurements identified during activities being performed to carry out the project work (Executing)
Define "Work Performance Information"
The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas
Define "Work Performance Reports"
The physical or electronic representation of work performance information compiled in project documents, intended to generate decisions, actions, or awareness
Define "Project Life Cycle"
The series of development stages/phases that a project passes through from its initiation to its closure.
Define "Project Management Process Group"
A logical grouping of project management inputs, tools and techniques, and outputs
What are the Project Management Process Groups?
Initiating
Planning
Executing
Monitoring and controlling
Closing
Difference between the Project Life Cycle and the Project Management Process
Project life cycle is what you need to do to do the work. Project management process is what you need to do to manage the work
Predictive life cycle
Plan-driven approaches. Scope, schedule, and cost to be determined early in the project life cycle
Adaptive life cycle
Change-driven approaches.
Incremental vs Iterative adaptive life cycles
Incremental delivers a complete, usable portion of the product at each iteration. Iterative the complete concept is built in successive levels of detail to create the end result.
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