Categorizes patients in such a way as to reflect the complexity of the hospitals caseload Method which patients are grouped together based on a set of characteristics, such as resource consumption, diagnosis or procedure
Case Mix Index
C M I Used to represent the facilities case mix Calculated by the sum of the Total MS-DRG "Medicare Severity-Diagnosis-related groups" RW "relative weights" divided by the total number of cases.
A financial management system that lists the individual charges for every element entailed in providing a service
A further subdivision of a C/C's To be classified to some MS-DRGs the patient must have an additional or secondary diagnosis that CMS "Centers for Medicare and Medicaid Services" has labeled a "complex diagnosis"
Pre-existing condition For MS-DRG "Medicare Severity-Diagnosis-related groups" calculation a preexisting condition that CMS has determined will increase a patient's length of stay by one day in 75% of cases
A condition that arises during hospitalization For MS-DRG calculation a complication is a condition that CMS "Centers for Medicare and Medicaid Services" has determined will increase a patient's length of stay by one day in 75% of cases
Four organizations that approve coding policy.
American Health Information Management Association "A H I M A" American Hospital Association "A H A" National Center for Health Statistics "N C H S" Centers for Medicare and Medicaid Services "C M S"
Geometric Mean Length of Stay
CMS "Centers for Medicare and Medicaid Services" determined length of stay associated with each MS-DRG "Medicare Severity-Diagnosis-related groups" Used in determining payments in transfer cases
Computer software that analyzes ICD-9-C M codes, patient age and discharge status to determine the MS-DRG "Medicare Severity-Diagnosis-related groups"
Hospital Specific Rate
Dollar figure assigned to each individual hospital by "Centers for Medicare and Medicaid Services" CMS Used in calculating reimbursement
Major Complication / CoMorbidity
A further subdivision of the secondary diagnosis list Conditions specified as MCCs are typically significant acute manifestations or advanced stages of chronic conditions that would result in higher resource utilization in the course of treatment
Medicare Code Editor
Edits medical record data to help identify coding errors and inconsistencies between clinical data and coding Example. Age conflicts, Sex Conflicts, Incomplete Codes, Missing Codes, Unacceptable Principal diagnosis
MDC "Major Diagnostic Category"
Classification of a case to its MDC is the first step in MS-DRG determination The MDC is determined by principal diagnosis
Other or additional diagnosis
Secondary diagnosis that coexsist at the time of admission or developes during the hospitalization and affect management of the patient
Latin for "per day" or "for each day" is a daily allowance for expenses.
PPS Prospective Payment System
is a method of reimbursement in which payment is made based on a predetermined, fixed amount. The payment amount for a particular service is derived based on the classification system of that service.
POA "Present on Admission" Indicator
Present on Admission indicator differentiates between patient conditions present on admission and those that develop during hospitalization.
Procedure performed for definitive treatment rather than for diagnostic or exploratory purposes or for treatment of a complication
Relative Weight "RW"
Numeric weight assigned to each DRG, which is used in calculating reimbursement
Retrospective Payment System
Hospital payments determined after services rendered. Type of fee-for-service payment system before DRGs "Diagnosis-related groups"
T E F R A
Tax Equity and Fiscal Responsibility Act The prospective payment system is a result of this legislation
Title (XVIII) 18
Medicare program, designated "Health Insurance for the Aged and Disabled,"
Title (XIX) 19
Medicaid program, is a Federal/State entitlement program that pays for medical assistance for certain individuals and families with low incomes and resources.
Computer software which assists the coder in assigning diagnosis and procedure codes
Type 2 Transfers
"Post Acute Care Transfer Policy" Hospital will recieve adjusted perdiem payment rather than the full MS-DRG payment if patient is discharged to certain post acute care settings
Type 1 Transfers
Patient is discharged from one acute care facility to another acute care facility on the same day The transferring hospital receives a per diem payment and the receiving hospital receives the FULL MS-DRG payment
Type 1 Transfer Calculation
LOS + 1 at transferring hospital / Geometric mean length of stay "GMLOS" times (X) PPS amount "of transferring hospital"
The ICD-9 code places a case into a
DRG "Diagnosis-related groups"
What is the purpose of the relative weight?
To compare the costs associated with treating patients in a particular MS-DRG "Medicare Severity-Diagnosis-related groups" to the average cost of treating any Medicare patient
Relative Weights are assigned by.......
CMS "Centers for Medicare and Medicaid Services" Hospital cannot change a relative weight. RW "relative weight" are updated annually in the Federal Register
Highest Relative Weight is the same as?
Highest Per Case Reimbursement
Highest Total Relative Weight is the same as?
Highest Total Reimbursement
This is the formula for calculating the total MS-DRG "Medicare Severity-Diagnosis-related groups" payment
DRG RW X Hospital Base Rate = Hospital Payment "Medicare Severity-Diagnosis-related groups" "Relative Weight" times Hospital Base Rate = Hospital Payment
This is the first step in MS-DRG assignment is?.
is to classify the case into one of the 25 major diagnostic categories "MDC". These MDCs are based on the principal "first" diagnosis and, with a few exceptions, are based on body systems.
Pre-MDC "major diagnostic categories"
Organ transplant cases are not assigned to MDCs, but are immediately classified based on procedure, rather than diagnosis. These are called pre-MDC DRGs. No additional steps are needed to arrive at the MS-DRG
A secondary diagnosis that normally appears on the CC's list may be ignored or "switched off" when it is submitted with a specific principal diagnosis
Geometric Mean Length of Stay "GMLOS"
CMS "Centers for Medicare and Medicaid Services" determined LOS associated with each MS-DRG. Is used in determining payments in transfer cases. The DRG payment is divided by the geometric mean length of stay to determine a per-diem rate.
How does discharge disposition impact reimbursement?
Discharge status determines if a case is subject to the post acute care transfer rule. Because a portion of the acute care is provided by another facility.
Intentional practices that violate medicare guidelines
Non-Intentional practices that violate the guidelines of medicare
These examples of Abuse
Billing for services in excess of those needed by the patient Misuse of modifiers Upcoding Unbundling Collecting fees from patient in excess of allowable deductible Requiring patient to make a deposit as conditions of treatment
Selecting an inaccurate code in order to increase reimbursement
Seperately billing for services or diagnosis which could be identified with a combination code
National Coverage Determinations
Establish the extent to which Medicare will cover specific services, procedures or technologies on a national basis
Local Coverage Determinations
An expansion of NCD's "national coverage determination " that establish which diagnosis are considered medically necessary for individual tests
What are possible penalties that may apply to those found guilty of acts of fraud or abuse?
Criminal or Civil Charges Financial Penalties "US attorneys office" Sanctions rather than prosecute "CMS or OIG" such as, warnings, mandatory education etc
What is a Compliance Plan?
A formalized statement of how a health care provider practices. It is an internal organizations watchdog.
What is the purpose of a Compliance Plan?
Decrease instances of Fraud and Abuse. Provide a mechanism to correct and report problems to the government. Help establish ethical business practices.
Recovery Audit Contractors "RACs"
Prevent improper payments made to providers. Improper payments may take the form of underpayment or overpayment
The practice of billing using a DRG "Diagnosis-related groups" that provides a higher payment than the DRG code that accurately reflects the service furnished to the patient
PEPPER "Program for Evaluating Payment Patterns for Electronic Report" Electronic report that contains statistics on hospital-specific Medicare claims for those target DRGs that have been determined to be at high risk for payment errors
Qui Tam Litigation
"Whistleblower" Allows a private citizen who has knowledge of a false claim to bring action in a Federal Court on behalf of the government.
The AHIMA Standards of Ethical Coding are intended to:
Assist coding professionals and managers in decision-making
OPPS " outpatient prospective payment system"
"Prospective payment system" PPS based on Ambulatory Payment Classification System "APCs"
In DRGs "Diagnosis-related groups" all services are included in the payment
What is needed to calculate an APC group?
CPT Code "HCPCS" CPT modifiers ICD-9 codes "for medical necessity"
Determined by CPT codes and modifiers Divided into sergical and medical APCs
"Diagnosis-related groups" DRGs are based on.......
ICD-9-C M codes
Composite APC "Ambulatory Payment Classification"
Encounter based A single fixed payment is made for a certain combination of procedures that are performed together
Hospital Charge Master "CDM"
Computerized file that contains info for all hospital procedures. Streamlines process of entering charges on the UB-04.
Process by which a "Healthcare Common Procedure Coding System" HCPCS code is identified and transferred to the UB-04
A 3-4 digit code that describes "what was performed"
is money owed to a business by its clients (customers) and shown on its Balance Sheet as an asset.
Internal Auditing Software that check claims for accuracy and completeness
What are the 3 main types of NCCI "National Correct Coding Initiatives" edits?
Mutually Exclusive Column 1 &Column 2 "formerly Comprehensive/Component" "code combinations where 1 of the codes is a component of a more comprehensive code" Medically Unlikely Edits "MUE"
Automated RAC "Recovery Audit Contractors" Review
RAC Recovery Audit Contractors" is able to make an overpayment or underpayment determination without reviewing the medical record
Complex RAC Recovery Audit Contractors" Review
RAC Recovery Audit Contractors" makes an overpayment or underpayment determination after reviewing the medical record
Discharged Not Final Billed Report
Report contains a list of accounts that cannot be billed for various reasons.
NPI "National Provider ID"
Each provider has this unique number that must be included on a claim formS. Object is to speed up claims processing and provide uniformity in provider identification.
What is the definition of a "Clean Claim"
A claim completed correctly including ICD9 and CPT codes The 3rd party payer will reimburse the 1st time
EOB "Explanation of Benefits"
This letter informs the patient that the claim was received and how it was paid
The Medicare EOB "Explanation of Benefits" has been replaced with the....
Medicare Summary Notice "MSN"
Medicare Summary Notice "MSN"
Sent to the provider to explain services provided, amounts billed and payments made. Lists all the services or supplies that were billed to Medicare for a 30 DAY TIME PERIOD
Remittance Advice "RA"
is a document supplied by the insurance payer that provides notice of and explanation reasons for payment, adjustment,denial and/or uncovered charges of a medical claim.
The linking of the diagnosis with the procedure code allows payers to determine?
Local Coverage Determination "LCD"
Guideline and lists of conditions/diagnosis developed by payers that state what they will cover for specific services on a local level Change annually
Advance Beneficiary Notice "ABN"
Patient signs this and agrees to pay for services if the payer denies the claim. Specific to the test/procedure being performed. Must be signed "before" the test/procedure is done.
Physician agrees to accept the Medicare approved amount as "payment in full" Medicare "80%" Patient "20%" of MPFS "Medicare Physician Fee Schedule"
Non Participating Provider that Accepts Assignment
Receive 5% less of the MPFS "Medicare Physician Fee Schedule" as a participating provider
Physicians contract with the patient directly
"Centers for Medicare and Medicaid Services" CMS 1500
Accepted by all 3rd party payers Most physicians submit this form electronically Revised to include the NPI number "National Provider ID"
Payer Remittance Report
Payer sends to provider States outcome of claim Used by provider for quality review
Non Participating Provider who DOES NOT ACCEPT ASSIGNMENT
May charge 115% of the Medicare Approved Amount Medicare pays the patient not the physician Physician must collect the entire payment from the patient
Usual Reasonable and Customary Fee
are based on data closest to the place of service. This method gives greater accuracy in calculating medical charges.
Provider Fee Profile
Database that insurers maintain of charges submitted by a physician for certain procedures over a certain period of time
When determining payment the insurance company pays the lower of the following?
Current charges Physicians profile amount Area customary fee "or any schedule of benefits"
Negotiated Fee Schedule
Created between the physician and insurance company to ensure a flat rate per procedure, visit, or service BASED ON SUPPLY AND DEMAND
Resource Based Relative Value System "RBRVS"
National fee system for Medicare payments to physicians Developed to control the cost of increasing healthcare expenditures This system assigns a "Relative Value Unit" "RVU" to each CPT code
The total "Relative Value Unit" for a code is based on?
Providers work involved Practice Expenses Malpractice Expense associated with the particular procedure
Fee Schedule Management
Setting and adjusting fees "Lifeblood of medical practice" know your "business" Track whether being reimbursed properly Revised annually
MD practice establishes fees based on?
National Surveys RBRVS "resource based relative value system" used by Medicare
Reduced fees in exchange for patient volume Contract between MD and other entity "HMO, PPO etc"
Linking on "Centers for Medicare and Medicaid Services" CMS 1500 is done why?
To link what was done "CPT" with why it was done "ICD9"
Inpatient Psychiatric Facility Prospective Payment System Payment based on per diem rate Specific comorbidities
Inpatient Rehabilitation Facility Prospective Payment System PAI "patient assessment instrument" must be completed Effective 2002
To qualify as a "Centers for Medicare and Medicaid Services" "Inpatient Rehabilitation Facility" CMS IRF the patient must be treated for one of the following?
Stroke Spinal Cord Injury Congenital Deformity Amputation Major multiple trauma Fracture of hip Brain injury Neurological disorders Burns Active polyarticular RA
The following services are included in the IRF PPS/Inpatient Rehabilitation Facility Prospective Payment System system?
Routine Costs Ancillary Costs Capital Costs
The following services are not included in the IRF PPS/Inpatient Rehabilitation Facility Prospective Payment System?
Approved educational activities Bad debts
Patient Assessment Instrument "PAI"
Collects Information on the physical, cognitive, functional, and psychosocial status of the patient. Must be completed at time of admission and then again discharge
IRF-PAI "Inpatient Rehabilitation Facility-Patient Assessment Instrument" data includes the following
Patient History Social Cognition Functional Status Bowel Bladder Managemnt Diagnosis Medical Complexities Pain Status Oral/Nutrition Status Functional Prognosis Safety Resource for Discharge
The admission PAI/Patient Assessment Instrument is used to?
Classify each patient into a Case Mix Group that is used to determine the IRF payment
The discharge PAI/Patient Assessment Instrument is used to?
Determine the relevant weighting factors if applicable associated with comorbities
What is the key data element for determining a CMG "case mix group"?
Rehabilitation Impairment Category
Based on ICD-9-C M Similar to MDC "major diagnostic category"
Long Term Care Hospital Prospective Payment System "LTCH PPS"
Facility that provides an acute hospital level of care and services to patients who require longer hospitalization "more than 25 days" also known as LTACH or LTCH "long term acute care hospital" Exempt from acute hospital PPS reimbursment
MS-LTC-DRG "Medical Severity-long-term (acute) care hospital-diagnosis-related groups"
LTCH reimbursment system
The Home Health Prospective Payment System "HH PPS" This system uses a classification system called?
Home Health Resource Group "HHRGs"
Home Health Resource Groups "HHRGs" are based on the following payment categories?
Severity of illness Ability to perform activities of daily living Hospitilizations Need for SNF
Outcome and Assessment Information Set Assess patients condition Data collection tool
What form must be completed when determining the case mix group?
Patient assessment Instrument "PAI"
Long Term Acute Care PPS is most similar to the....
Acute Care MS-DRG system
The IPF-PPS "Inpatient Psychiatric Facility Prospective Payment System" is based on
A Per Diem Rate
This documentation tool is used in the home health care setting and is vital for patient assessment and reimbursement.
OASIS "Outcome and Assessment Information Set"
The SNF PPS "Skilled Nursing Facilities Prospective Payment System" is based on
RUG's "Resource Utilization Groups" are determined by completion of?
Minimum Data Set
This act required the creation of the SNF PPS "Skilled Nursing Facilities Prospective Payment System"?
Balanced Budget Act
Based upon the MDS "major diagnostic category" assessment time, a skilled nursing home resident's RUG "Resource Utilization Groups"
Which element of the MDS "major diagnostic category" is vital in the final RUG "Resource Utilization Groups" determination?
Activities of daily living
How does an IPPS "Inpatient Prospective Payment System" work?
IPPS is based on MS-DRG reimbursement MS-DRG represent an inpatient reimbursement system classification scheme that categorizes patients who are medically related with respect to diagnosis,treatment and consumption of medical resources
What is the purpose of MS-DRG's "Medicare Severity-Diagnosis related groups"
More adequately group patients by the severity of their diagnosis More adequately reflect hospital resource utilization Group more severely ill patients into higher paying MS-DRG's
These services are packaged via APCs "Ambulatory Payment Classification"
Pharmacy Medical and surgical supplies Operating Room Anesthesia Recovery Room Observation Surgical Dressings Capital-related costs Various incidental services
Status Indicator T
Surgical services subject to discount when multiple
Status Indicator S
Significant Procedure "not discounted"
Status Indicator V
Status Indicator X
Ancillary Tests and Procedures
Status Indicator A
Paid by other methods "fee schedule"
Outpatient Code Editor
Electronically checks claims for errors Similar to the Medicare Code Editor. Uses "National Correct Coding Initiatives" "NCCI". Assigns APCs "Ambulatory Payment Classification" and status indicators
Ambulatory Surgical Centers
Distinct stand alone facilities that provide ambulatory surgery services Not hospital based Based on APC "Ambulatory Payment Classification" payment rates Created via group of physicians
Similarites between DRGs "Diagnosis related groups" and APCs "Ambulatory Payment Classification"
Grouped by resource consumption Packaging Each has a RW "Relative Weight"
These are users of the UB 04
ALL HOSPITAL CLAIMS Ambulatory care centers Home Health
Maximun amout that can be charged for the services of a physician who does not accept assignement
The total relative value unit "RVU" for a code is based on?
Providers work involved Practice Expenses Malpractice expense associated with particular procedure
Case Mix Group "CMG"
Determined by patients Rehabilitation Impairment Category "RIC" Monitor cognitive scores Each Case Mix Group "CMG" has Relative Weight "RW" ICD9 codes determine Case Mix Group "CMG" Payment equals CMG RW times Conversion Factor
HHRG "home health resource group"
Based on payment classifications Points on OASIS determine which HHRG applies payment equals HHRG weight times base payment
Skilled Nursing Facility PPS
Requires "consolidated billing" Uses MDS "major diagnostic category" form to obtain correct payment "form completed at admission and other established days"
Requires SNFs "Skilled Nursing Facility" to submit medicare claims for all Part A and B services recevied by its residents
Resource Utilization Group "RUG"
Has an assigned weight which represents the average resource required to care for the resident who is placed into that group relative to the average resource required to care for all residents in all other RUGs
This form must be filled out when determining the Case Mix Group?
PAI "Patient Assessment Instrument"
This is not an edit performed by the Outpatient Code Editor.
Validating accuracy of DRG "Daignosis Relative Group" assignment
Report that must be completed by all facilities Includes various pieces of information concerning facilities costs to Medicare
MDS "major diagnostic category"
Vital tool for correct payment under the SNF PPS Must be completed upon patient admission to a SNF Nursing staff complete the form
The following factors predict resource utilization of a resident.
ADL "Activity of Daily Living Dx "Diagnosis Service types
Medicare Severity Diagnosis Related Groups Adopted by "Centers for Medicare and Medicaid Services" CMS 10/1/07 Replaced the original DRG system
DRG relative weights were changed
and now are based on hospital costs rather than charges and are used to calculate inpatient reimbursement. Categorizes patients who are medically related with respect to diagnosis, treatment, and consumption of resources
Cases in the IPPS system with exceptionally high costs Hospitals may receive additional reimbursement for cost outliers
To qualify for outlier payments
a case must have costs above a fixed-loss cost threshold amount. This amount is established by "Centers for Medicare and Medicaid Services" CMS and changes annually
These are examples of Fraud
Billing for services not provided Falsifying certificates of medical necessity, plans of treatment, and medical records to justify payment
Other examples of Fraud
Consistently using codes that describe more extensive services than actually performed Offering, accepting or soliciting kickbacks
Components of a compliance plan.
Policy, procedures and a commitment to compliance Appointment of a compliance officer Implementation of a training and education program
components of a compliance plan (CONT)
Establishment of formal lines of communication Disciplinary guidelines Internal auditing and monitoring Corrective plan
Payment of a fixed dollar amount for each covered person for a predetermined set of services for a specific period of time "example a month"
Usually used by managed care organizations Claims are sent to the insurance carrier for information purposes only Claims are Not processed for payment
Modifier GA must be added to the claim and CPT code to indicate a "Advance Beneficiary Notices" ABN has been signed
If modifier GA is not included on the claim and the waiver is signed the practice Cannot bill the patient
Appending modifier GA without having the patient sign the waiver is?
IPF PPS "Inpatient Psychiatric Facilities Prospective Payment System" Per Diem Rate is Based on?
Facility Factors Wage Index for the location of the facility Cost of living adjustments for the location of the facility Rural verses Urban location Teaching status of a facility
IPF PPS "Inpatient Psychiatric Facilities Prospective Payment System" Per Diem Rate is Based on? (CONT)
Absence or presence of a full service emergency department within a facility Patient Factors LOS DRG with principal diagnosis of mental disorder Age of patient Use of electroconvulsive therapy
HH PPS "Home Health Prospective Payment System"
Pays home health agencies "HHAs" a predetermined base payment and is adjusted to reflect the beneficiary's health condition and needs. Primary Diagnosis is used instead of Principle Diagnosis. PAI is completed at the beginnning of every 60 day episode.
Steps 1 & 2 of MS-DRG assignment.
1) Select an MDC "major diagnostic category" 2) Identify valid OR procedure code or non OR procedure that affects MS-DRG.
Steps 3 & 4 of MS-DRG assignment.
3) Identify secondary diagnosis as MCC,CC or non CC, Determine if secondary diagnosis were POA or developed during the stay 4) Factor in patients discharge disposition
These services are Not COVERED under OPPS "Outpatient Prespective Payment System"
Ambulance Services Physical, Occupational, and Speech Therapy Services Dialysis
These services Are covered under OPPS "Outpatient Prespective Payment System"
Surgical Ancillary Tests Radiation Therapy Clinic Visits Significant procedures Emergncy Visits Partial Hospital Drugs and Biologicals Pass through drug, biological and device
What is the purpose of the OPPS "Outpatient Prespective Payment System"?
Simplify the Medicare outpatient payment system Decrease the Medicare beneficiaries share of the payment Encourage efficiency in providing hospital outpatient services