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ERP 2 Exam 1
Terms in this set (75)
SAP Menu Vs. IMG Menu
-IMG cannot run transactions (consultants make)
-SAP can (end users use)
How does the Stool work?*-draw
Legs: Organizational Data, Master Data, Rules
-transactions can't run without the legs setup
a hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions
-static, rarely changes
includes: material master data, purch info records, general ledger master data, vendor master data
-before making the master data configs, must have completely defined the org. structures
Rules* - know examples
-Defines the parameters for Master Data and Transactions
-Determines the functionality of MD and Transact.
-Changes as policy changes
Transaction Data (application data)
-Includes internal and external exchanges that describes a businesses activity
-dynamic- each transaction is unique
-made up of MD, Rules and Org. Data
Which SAP Organizational Unit is at the highest hierarchy level and what does it do?*
-Client: creates master records
Which FI org structure is the smallest organizational unit for which accounting can be carried out?*
Company Code- have to assign a COA to each company code
Configuring SAP to fit the business: setting SAP to support the business processes mapping SAP ("to be" processes) to the business
*underlying software code cannot be changed
underlying software code can be changed (programming)
represents a legal organizational entity and a separate accounting unit in FI
-the level at which all accounting transactions are captured
What is the relationship between G/L and the CoA?*
-All G/L accts for your company will exist within your CoA
-foundation of GL is CoA
-a CoA contains a complete list of all of the accounts utilized in the GL for a given company
-FI reports are prepared from the balances contained in the GL's COA
For each G/L account, the CoA contains:
-the account #
-the info that controls how an acct functions
-the info that controls how a G/L acct is created in a company code
The two primary accounting reports prepared from the GL CoA?
BS and IS
what is the definition and use of the Organizational structure for FI?
-reps hierarchy in which org units in an enterprise are arranged according to tasks and functions
-static, but changes when acquisitions of new company code or new plant being built
-can't process transaction without first configuring organizational data
BS, IS, RE report, Liquidity calc
Cost center reports
profit center reports
product costs reports
What are the FI Org Structures? Which are optional?*- draw
Client, CoA, Company Code, company, Fiscal Year Variant, Credit Control Area
-Company is optional- only create if want to make a consolidated Fin Stmt or if company has multiple company codes--> if this is the case then all company codes must use the same CoA and Fiscal year (example Disney, espn, etc.)
-business area is also optional
Can two company codes in the same company have different fiscal years?
No, all company codes must use the same COA and Fiscal year
Can one company code have more than one fiscal year variant?
What is the credit control area used for?*
an organizational unit or area of responsibility created to control customer credit limits
Why use a business area?
to develop unified business policy
What is a business area?
A unit in an enterprise that groups product and market combos as homogeneously as possible for the purpose of developing unified business policy
-for further analysis, can see performance categories of products
In what SAP modules does the purchasing process exist?
MM and FI
Where does master data exist for the purchasing process?*
MM and FI modules
How are the modules integrated for the purchasing process? (SA)*
-FI module starts integration with MM module when goods have been received and not before then
-Org structure in MM and FI (company code)
-Master data in MM and FI
-Rule and Transaction data interfaces with PP, WM, WM, MM, FI
What does the WM module do?
-provides flexible, automated support in processing all goods movements and in managing stocks in your warehouse complex
-the system supports scheduled and efficient processing of all logistics processes within your warehouse
What are the org structures in MM? (list)*
What is the lowest valuation area?*
At what level is MRP run?
Does a plant have to be a physical structure?
No, logical or physical
..not enough room in storage a then temp goes to storage b
At which level does SAP recommend the valuation of inventory be established? *
plant level (the lowest valuation)
What is a storage location? Give examples. *
-The place where stock is physically kept within a plant
-subdivision of plant; assigned to plant
-where the materials are managed
-may be physical or logical
-equates to warehouse
Examples: inventory mgmt, production floor, quality, engineering bin
a bin or place where individual inventory is kept
Purchasing Organizations must be assigned at what level
Purchasing organizations can be assigned at what level?*
company code (only 1) or plant
Can a purchasing org be assigned to more than one plant?
Purch org can only be assigned to one cc. t or f?
If you want to use the same purchasing organization by more than one company code, you have to assign the purchasing org at which level?*
Why use a purchasing group?
-buyers of products/services
-to identify individual buyers
-responsible for specified purchasing activities (day-to-day planning of requirements and ordering of mercy)
Can you draw an example of a MM org structure?*- explain a scenario for 1
What are rules? *
Defines and determines the parameters and functionality for the Transaction data and Master Data
What is an example of a Master Data rule?*
certain options in a financial account that has content and when the options are transferred, the info content may not be changed
What is an example of a Transaction Data rule?*
configuration of automatic account postings
What is a reconciliation account?
postings to sub-ledgers (A/P and A/R) are automatically and concurrently posted to the corresponding reconciliation account in the G/L
Field Status Variants*
FSV: groups together several field status groups -assign FSV to each cc; FS: determines what info we have to have to use that account; HOW the data must be entered/HOW data behaves in transaction
identifier that controls WHICH fields must be entered when an account is created; determines fields for master data
What/Which Master Data belongs to FI?*
G/L Master Data
G/L accounts are created at what level?
How do you share a G/L master account?
can be shared by several combos of coa and cc
Vendor master records are maintained primarily by what two groups?*
What types of data are stored about a vendor, and at what organizational levels?
1. General Data (demographic area, address, vendor name)
2. CC Data- FI (Sales data)
3. Purchasing Organization (MM)
What are the groups that Material master records are maintained by?
What does the purchasing info record do?*- fill in the blank
-maintained primarily by purchasing
-provides continuously updated information about the relationship of a specific vendor
-contains data such as the vendor's current prices and conditions for this material, the # of the last PO, or the time interval in which the vendor can supply the material
Why is there a MM fiscal period?
-to value inventory at a set time of year
-in order to execute any material postings the current fiscal period has to be activated
What will you need to do on the first of the next month to be able to post transactions?
the current fiscal period has to be activated; must define accounting periods and allowed accounting periods
What is negative stock allowance?
If a material is allowed to go negative for inventory stock
What are the prerequisites for MRP?*
1. Activate MRP for a plant
2. Material Master created (MRP view and MRP type)
MRP can generate two types of orders? what are they? How does it decide which one to generate?
1. Planned Production Orders (Rescheduling, conversion to purchase requisition)
-would happen if manufacturing firm
2. Planned Purchase Orders (special purchasing rules, external purchasing only settings)
-would have a planned purchase order if we had enough in stock
Inputs that go into MRP
Last periods commands
Raw materials needed
Current Inventory Levels
Existing Sales Orders
Outputs for MRP
-a planned Purch O/Purch req.
-a planned Prod O
Why does a RM not have a sales view?*
RM are always procured externally and then processed
-material master record doesn't contain sales data since they can't be sold
-has purchasing data
Why does a finished product not have purchasing view?
b/c they cannot be ordered by purchasing, just produced in-house
Why does a trading good have a MRP view if we are only purchasing the good?*
Because Trading Goods are always procured externally and then sold
- a mm record of this material type can contain purchasing and sales data
def of Master Data
represents entities within the process
"tell us what info"*
what module allows for sorting in bins, etc.?*
Examples of a plan
water tower, chicken house, pipeline
What is the highest in hierarchy for the MM module?
What are the four transactions that we used in solution manager?
Roadmap, Project administration, Solar 1 and 2
to initiate the project, identify team members, identify parameters
What is the overall purpose of solution manager?
To help us manage a project.
identifies the phases that we want to go thru in the project
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