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38P Personnel Officer Course (Jan 2016) -- Block V

Terms in this set (58)

Casualty Program Objectives
- Closely track all casualty reports and notifications in accordance with procedures set by AFPC, Directorate of Airman and Family Care (DPF)
- Report casualties, ensure timely notification to the NOK, provide compassionate assistance to NOK until all claims and personal affairs are settled
- Eliminate delays in providing benefits to the NOK
Casualty Status: Deceased
A casualty status applicable to a person who is either known to have died, determined to have died based on conclusive evidence, or declared dead based on a presumptive finding of death.
Casualty Status: Duty Status
Whereabouts Unknown
(DUSTWUN)
A transitory casualty status applied to military personnel only.
AFPC Casualty Services Branch
(AFPC/DPFC):
Responsibility
Serves as Office of Primary Responsibility (OPR) for SGLI and the virtual record of emergency data (vRED) also know as DD Form 93.
Installation Commander implements the installation's Casualty Services Program by:
Informing the NOK of all known circumstances surrounding the service member's death.
Casualty Notification Team
- Field Grade Officers, of equal or higher grade than the member about whom they are making notification
- Medical Personnel
- AF Chaplain, if available
Examples of Benefits
- Unpaid Pay and Allowances
- Service Members' Group Life Insurance (SGLI)
-SGLI Traumatic Injury Protection
-VA home loans
-Housing
Death Gratuity
$100,000 tax exempt
Casualty Report Process
- Upon learning of a casualty, the CAR must immediately notify AFPC Casualty Services by telephone
- Prepare and submit a casualty report within 4 hours of learning of the casualty using the Defense Casualty Information Processing System (DCIPS)
Casualty Report contents
- Type of casualty hostile/non-hostile)
- Status of casualty (deceased, DUSTWUN, missing, VSI, SI, NSI)
- Casualty category (captured, KIA, MIA)
- Information concerning the person (e.g., name, rank, unit of assignment)
- Date, time, and location of the incident
- Accurate, explicit account of the releasable circumstances surrounding the casualty
Hasty Casualty Reports
Reports used to expedite the flow of casualty information to AF Casualty Services when multiple casualties are involved and submitting normal casualty reports would delay notifying the NOK.
Pre-Notification Phase: installation CAR
or AFPC/DPFCS provides:
Instructions if problems occur
Notification Process:
What to Keep in Mind
- Identify yourself and other team members to NOK
- Confirm identity of the NOK
- Ask permission to enter the home
- Relate verbally to the NoK without reading from the notification letter
Case Files: Purpose
Assist the Air Force in:
- Affecting expeditious reporting
- Dignified and humane notifications
- Efficient and thorough assistance to the NOKs of all casualties.
Case File Contents
- AF Form 348, Line of Duty Determination
- DOD Form 93, Record of Emergency Data
- DOD Form 1300, Report of Casualty
Mass Casualty:
FSS Commander Responsibilities
Appoints in writing, the Casualty Augmentation Support Team (CAST) members, which will be composed of Personnel in Support of Contingency Operations (PERSCO) team members and members of Installation Personnel readiness (IPR).
CAST
A group of individuals trained in:
- casualty reporting
- notification
- assistance procedures that help the CAR and other Casualty Services personnel
Mass Casualty:
CAR Responsibilities
-Trains all casualty services personnel at serviced GSUs, PERSCO, and CAST members
Current Death Program
- Under this program, eligible personnel are provided with professional mortuary services, supplies, and related services during peacetime and contingency or wartime operations.
Concurrent Return Program
The preferred method of handling remains during periods of conflict.
Air Force Mortuary Affairs
Operations (AFMAO):
Mission
Located at Dover AFB, this office has the combined mission of AF Mortuary Affairs and the Dover Port Mortuary.
Air Force Mortuary Affairs
Operations (AFMAO):
Responsibilities
Located at Dover AFB, has the combined mission of AF Mortuary Affairs and the Dover Port Mortuary
- Maintains operational control over all phases of the Mortuary Affairs process
- Develops mortuary (1) procedures, (2) techniques, and (3) processes
- Develops performance work statements (PWS) for contract mortuary services
Mortuary Officer Responsibility that CAN be Delegated
Establish procedures to make payments for authorized mortuary-related expenses.
Mortuary Officer Responsibility that CANNOT be Delegated
-Make initial contact with the PADD
-Inspect remains, casket or urn
Mortuary Officer:
inspection responsibilities
- Inspection of viewable remains (at least twice, or as often as necessary)
- Inspection of Caskets and Urns
- Inspection Prior to Shipment
Family Assistance Representative (FAR)
Part of a greater team that assembles to provide maximum support and assistance to a family who has lost an Airman. The FAR's primary role is to be a facilitator of support between the AF and the family, acting as a liaison to seek SMEs to address family needs that may include resources, services, or information. They are a trusted and compassionate military presence at a very devastating time in a family's lives.
Family Assistance Representative (FAR) Training:
2 Categories
- Annual Awareness training
- Just-in-Time (JIT) training--provided by the MO to a newly appointed FAR within 24 hours of appointment.
Summary Court Officer (SCO)
A commissioned officer assigned by the installation commander to coordinate disposition of the deceased member's personal property.
SCO Responsibilities
Place a death announcement.
Escort Duties
- Deliver appropriate forms to funeral home or PADD
- May attend funeral and present flag
- Maintain professional military bearing and appearance
What the escort will NOT do
Volunteer information about the case.
Two Types of Escorts
- Military
--appointed by AF
--must be of equal or higher rank than deceased
--may be from any organization
- Special
--requested by PADD
--military service member
Entitlements:
Primary Expense Item
Preparation of Remains -- includes embalming, wrapping or dressing and cosmetizing. The contract funeral home will prepare remains according to the Performance Work Statement (PWS).
Entitlements:
Secondary Expense Item
Cemetary Expenses
-Burial vault or outer enclosure, grave space, opening and closing of the grave, installation of the government furnished head stone, perpetual care and a commercially procured headstone
-The PADD will decide if the cemetery will be a government or private cemetary
Categories of Personnel Eligible
for Air Force Mortuary Affairs Entitlements
- United States Air Force Academy (USAFA) Cadets
- ROTC cadets who die while attending training camp, hospitalized from training camp, or en route to or from training camp
- Discharged military personnel who die as a patient in a US gov't hospital
Entitlements--Transportation
The AF will transport or pay to transport remains of military personnel from the place of death to the place of internment
Transportation of Remains within CONUS (to include Alaska, Hawaii, and PR)
- Commercial Aircraft shipped within CONUS, arranged by contract mortuary/funeral home, using commercial documentation
- A hearse or a service car
- Dedicated government aircraft is only authorized for use in CONUS for the removal of remains from an accident site to the nearest adequate military installation for medical examination
Individuals Entitled to Funeral Travel
-The deceased member's parent or parents (natural, step, adoption, in-law, in loco parentis)
- The deceased member's siblings
-The PADD
Military Funeral Honors (MFHs)
-The Honor Guard (HG) officer in charge (OIC) or non-commissioned officer in charge (NCOIC) will ensure funeral honors will be provided ONLY once
-By law, a minimum MFH detail will include folding and presenting American flag and playing of Taps
MFHs Recipients:
Active Duty, Selected Reservists on Duty
and Recipients of the Medal of Honor
Full military honors consist of a 20-person detail including six pallbearers, an eight-person firing party (seven members and the firing party NCOIC), a bugler, a four-person color guard and the detail OIC or NCOIC.
MFHs Recipients:
Retirees
Entitled to a two-person team consisting of Air Force representatives (officer and/or enlisted) who will fold and present the interment flag and play "Taps."
Denial of Military Funeral Honors
-A person who has been convicted of a Federal or State capital crime
-A person who is found to have committed Fed/State capital crime but fled to avoid prosecution
-A person who is a veteran, or died on AD or member of ARC, when the circumstances surrounding the person's death are such that to provide Military Funeral Honors would bring discredit upon the person's service
Initial Death Report
- Must be submitted with "read receipt" for each sent message
- Must be submitted as soon as the mortuary officer learns of a death in their installation's AOR.
- Reporting should not be delayed because identification has not yet been confirmed; should be reported as "believed to be" (BTB).
Required Information
for the Initial Death Report
- Time, date, and place of death
- The status and location of remains
- Whether or not there were or will be any S&R and ID actions
Supplemental Reports
Will be sent to report changes in status, preparation, and interment info, location of remains, and search/recovery/identification actions (if applicable) and any other subsequent information
Initial PADD Briefing
on Entitlements:
Purpose
One of MO's most impotent communication responsibilities. Purpose is for the mortuary officer to provide the PADD information concerning all authorized mortuary entitlements and determine the PADD's election for primary and secondary expense entitlements.
Case File Management
Through case file studies and audits, AFMAO can tell if:
- There is a widespread lack of training in Mortuary Affairs program
- Ensure that members are receiving the correct entitlements
- Answer questions about individual cases, sometimes months or even years after the case has been closed
Case File Disposition
(Prior to 1 Jan 13)
When mortuary actions are complete send the original to AFMAO and retain a copy for three years.
Case File Format:
Tab 3
AF IMT 970 Statement of Disposition of Remains
Case File Format:
Tab 4
-DD Form 2063 Record of Preparation and Disposition of Remains (CONUS)/DD Form 2062 (OCONUS)
AF IMT 970
Used during PADD briefing to collect disposition information from the PADD. It specifies the five options the PADD can choose.
Mass Fatality Funding
Installations will use their own O&M funds to fund immediate requirements and request reimbursement through their MAJCOM.
Mass Fatality: AFMAO Responsibility
Coordinates with HAF/A1 to initiate a mass fatality operation at the Dover Port Mortuary, provide mortuary technical assistance and expertise
Mass Fatality Plans:
Required Element
Establishment of command and control (Includes procedures for activating a UCC and identifying organizations and personnel to notify in the event of a mass fatality)
Mass Fatality: Demobilization
- All rented or borrowed equipment at the processing and preparation location will be returned to its owning agency/unit.
- All personnel involved in the mass fatality operation will receive a Traumatic Stress Response debrief prior to returning to their regular duties.
- Personnel involved in the return of personal effects will maintain contact with recipients until all effects are returned.
A&FRC:
Service Delivery Criteria
- Results based. Services will focus on identified community, unit, individual, and program results and outcomes.
- Non-Duplication. The A&FRC will not assume responsibility for services and programs that fall within the scope of other military agencies.
- Prevention. Services will focus on proactive outreach, community readiness, commander consultation and support, and individual and family readiness.
A&FRC Core Service Areas
- Personnel and Family Readiness for Deployments, Contingencies, and Emergencies
- Air Force Aid Society (AFAS)
- Employment Assistance
Emergency Family Assistance Center
(EFAC)
Concept of Operations
- Upon implementation of the base emergency plan, the Installation Commander will activate this to serve as the focal point for victim and family assistance services. It serves as the staging area where families can obtain disaster relief, contingency information, and services.
- Integrates services that will address the practical and emotional needs of families of potential DOD casualties and DOD personnel affected by the disaster.
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