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Chapter 4

Terms in this set (51)

digital format
a computerized format utilizing a series of 0's and 1's
attachment
a popular method of transmitting text files and graphic images by attaching the file to an email
hard copy
a paper copy of a document
electronic repository
an off-site computer used to store records that may be accessed over secure internet connections
online collaboration
using the internet to conduct meetings and share documents
outsourcing
use of persons or services outside of the immediate office staff
computer hardware
is the tangible or physical parts of a computer system
computer system
a combination of an input device, a processor, and an output device
mainframe
a large computer system used primarily for bulk processing of data and financial information
central processing unit (CPU)
the computer chip and memory module that perform the basic computer functions
random access memory (RAM)
temporary computer memory that stores work-in-process
operating system
software provides the basic instructions for starting up the computer and processing the basic input and output activity
uninterruptible power supply (UPS)
battery system that can supply power to a computer or computer peripheral for a short period of time
software
programs containing sets of instructions that tell the computer and the other computer-based electronic devices what to do and how to do it
applications software
programs that perform specific tasks such as word processing
track changes
a feature that shows the original text, the deleted text, and the new text, as well as a strike-through line for deleting text, the underlining or highlighting of new text, as well as margin notes in the document
file extension
a period followed by three characters, added to the end of the file name, to identify the program or format in which the file has been saved
spreadsheet programs
programs that permit the calculation and presentation of financial information in a grid format of rows and columns
database program
an electronic repository of information of all types that can be sorted and presented in a meaningful manner
office software suites
software consisting of commonly used office programs that manage data, manipulate financial or numeric information, or display images and presentations
specialty application programs
combine many of the basic functions found in software suites, word processing, data base, spreadsheet, and graphic presentation programs, and are tailored for law office case and litigation management
case and litigation management software
case and litigation management programs are used to manage documents and are facts and issues of cases
paperless office
is one in which most documents are created and stored electronically
workstation
computer connected to a network that is used for access consisting of a monitor, input device, and a computer
computer network
set of workstations connected together
network file saver
separate computer in a network that acts as the "traffic cop" of the system, controlling the flow of data
network rights and privileges
determine who has access to the server, the data stored on the server, and the flow of information between connections
network administrator
usually is the person with the highest level of access to the network file server
backup data
making a copy of critical files and programs in case of a loss of the original files
wide area network
network of networks. each network is treated as if it were a connection of the network
internet
group of computers worldwide, linked together with the added ability to search all the connections for information
local area network (LAN)
network of computer at one location
internet service provider
company providing the connection between the user and the internet
modem
a device that translates electronic signals to allow computers to communicate with each other
internet browser
program that allows a person to use a computer to access the internet.
internet search engine
program designed to take a word or set of words and locate websites on the internet
uniform resource locator (URL)
address of a site on the internet
computer address and location
modern equivalent of a person's telephone number is the email address
protocol
in a URL, the required format of the web address
hacking
unauthorized access to a computer or computer network
firewalls
programs designed to limit access to authorized users and applications
encryption
is technology that allows computer users to put a "lock" around information to prevent discovery by others
computer viruses
viruses are programs that attack, and destroy computer programs, internal computer operating systems, and occasionally the hard drives of computers
teleworker
people who work from remote locations, typically home
videoconferencing
conferencing from multiple locations using high speed internet connections to transmit sound and images
VoiP
voice over the internet Protocol is a computer internet replacement for traditional telephone connections
voice recognition
computer programs for converting speech into text or commands without the use of other in/ out devices such as keyboards
remote collaboration
working on a common document utilizing remote access by two or more parties
wireless computer networks
uses wireless technology in place of wires for connecting to the network
hotspot
wireless access point, generally in a public area
thin client
a computer system where programs and files are maintained on a centralized server
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