Chapter 4

Terms in this set (51)

a computerized format utilizing a series of 0's and 1's

a popular method of transmitting text files and graphic images by attaching the file to an email

a paper copy of a document

electronic repository

an off-site computer used to store records that may be accessed over secure internet connections

online collaboration

using the internet to conduct meetings and share documents

use of persons or services outside of the immediate office staff

computer hardware

is the tangible or physical parts of a computer system

computer system

a combination of an input device, a processor, and an output device

a large computer system used primarily for bulk processing of data and financial information

central processing unit (CPU)

the computer chip and memory module that perform the basic computer functions

random access memory (RAM)

temporary computer memory that stores work-in-process

operating system

software provides the basic instructions for starting up the computer and processing the basic input and output activity

uninterruptible power supply (UPS)

battery system that can supply power to a computer or computer peripheral for a short period of time

programs containing sets of instructions that tell the computer and the other computer-based electronic devices what to do and how to do it

applications software

programs that perform specific tasks such as word processing

a feature that shows the original text, the deleted text, and the new text, as well as a strike-through line for deleting text, the underlining or highlighting of new text, as well as margin notes in the document

a period followed by three characters, added to the end of the file name, to identify the program or format in which the file has been saved

spreadsheet programs

programs that permit the calculation and presentation of financial information in a grid format of rows and columns

database program

an electronic repository of information of all types that can be sorted and presented in a meaningful manner

office software suites

software consisting of commonly used office programs that manage data, manipulate financial or numeric information, or display images and presentations

specialty application programs

combine many of the basic functions found in software suites, word processing, data base, spreadsheet, and graphic presentation programs, and are tailored for law office case and litigation management

case and litigation management software

case and litigation management programs are used to manage documents and are facts and issues of cases

paperless office

is one in which most documents are created and stored electronically

computer connected to a network that is used for access consisting of a monitor, input device, and a computer

computer network

set of workstations connected together

network file saver

separate computer in a network that acts as the "traffic cop" of the system, controlling the flow of data

network rights and privileges

determine who has access to the server, the data stored on the server, and the flow of information between connections

network administrator

usually is the person with the highest level of access to the network file server

making a copy of critical files and programs in case of a loss of the original files

wide area network

network of networks. each network is treated as if it were a connection of the network

group of computers worldwide, linked together with the added ability to search all the connections for information

local area network (LAN)

network of computer at one location

internet service provider

company providing the connection between the user and the internet

a device that translates electronic signals to allow computers to communicate with each other

internet browser

program that allows a person to use a computer to access the internet.

internet search engine

program designed to take a word or set of words and locate websites on the internet

uniform resource locator (URL)

address of a site on the internet

computer address and location

modern equivalent of a person's telephone number is the email address

in a URL, the required format of the web address

unauthorized access to a computer or computer network

programs designed to limit access to authorized users and applications

is technology that allows computer users to put a "lock" around information to prevent discovery by others

computer viruses

viruses are programs that attack, and destroy computer programs, internal computer operating systems, and occasionally the hard drives of computers

people who work from remote locations, typically home

videoconferencing

conferencing from multiple locations using high speed internet connections to transmit sound and images

voice over the internet Protocol is a computer internet replacement for traditional telephone connections

voice recognition

computer programs for converting speech into text or commands without the use of other in/ out devices such as keyboards

remote collaboration

working on a common document utilizing remote access by two or more parties

wireless computer networks

uses wireless technology in place of wires for connecting to the network

wireless access point, generally in a public area

a computer system where programs and files are maintained on a centralized server

;