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55 terms

Medical Insurance Ch. 2

HIPAA, HITECH, and MEDICAL RECORDS
STUDY
PLAY
Medical Record
file containing the documentation of a patient's medical history and related information
Malpractice
failure to use professional skill when giving medical services that results in injury or harm.
documentation
recording of a patient's health status in a medical record
medical standards of care
state-specified performance measures for the delivery of health care
encounter
office visit between a patient and a medical professional
evalulation and management (E/M)
provider's evaluation of a patient's conditiona and decision on a course of treatment to manage it
informed consent
process by which a patient authorizes medical treatment after a discussion with a physician
SOAP Note
Subjective; Objective; Assessment; Plan
SOAP A SUBJECTIVE information
What patient names as the problems or compaints
SOAP B OBJECTIVE information
what the provider finds during the examination of the patient; may include data from laboratory tests and other procedures
SOAP C ASSESMENT
also called impression or conclusion, is the provider's diagnosis or diagnoses.
SOAP D PLAN
also called advice or recommendations; the course of treatment for the patient. Tests, surgery,follow-up etc..
History and Physical Examination
A complete history and physical (H&P) is documented with four types of information
1) chief complaint
2) the history and physical exam
3) the diagnosis
4) the treatment plan
Progress Report
SOAP update
Discharge Summary
prepared during patient's final visit for a particular treatment plan or hospitalization. They include:
- Final Diagnosis
- Comparisons of objective date per patient's statements
- Whether goals were achieved
- reason for and date of discharge
- patient's current condition, status and final prognosis
- discharge instructions or special needs / meds.
Procedural Services Documentation / Notes
Several Are:
- Procedure / operative reports for simple or complex surgery
- Lab Reports for tests
- Radiology reports for X-Rays
- Forms for: Physicals, immunization records etc..
Termination Letter
Letter from provider discharging patient ending relationship
EHR - Electronic Health Record
computerized lifelong health care record with data from all sources
EHR - Advantages over paper records
-Immediate access to health information.
- Computerized physician order management: physicians can enter orders for prescriptions, tests, services.
- Clinical decision support: thru medical websites etc..
- Automated alerts & reminders
- Electronic communication & connectivity
- Patient support - i.e. mychart
- Administation & reporting
- Error reduction
EMR - Electronic medical record
computerized record of one physician's encounters with a patient - serve as physician's legal record of patient care
(CMS) Centers for Medicare & Medicaid Services
Federal agency that runs Medicare, medicaid, clinical laoratories and other government health programs
(HIPAA) Health Insurance Portability and Accountability Act of 1996
Federal act with guidelines for standardizing the electronic data interchange of administrative and financial transactions, exposing fraud and abuse, and protecting PHI
(ARRA) American Recovery and Reinvestment Act of 2009
Law with provisions concerning the standards for the electronic transmission of health care data
(HITECH) Health Information Technology for Economic and Clinical health Act
Law promoting the adoption and use of health information technology
(TPO) Treatment, payment and health care operations
legitimate reasons for the sharing of patients' protected health information without authorization
minimum necessary standard
principle that individually identifiable health information should be disclosed only to the extent needed.
(DRS) designated record set
covered entity's records that contain protected health information (PHI); for providers, the medical / financial patient record
Authorization
1) document signmed by a patient to permit release of medical information
2) health plan's system of approving payment of benefits for appropriate services
(NPP) Notice of Privacy Practices
description of a covered entity's principles and procedures related to the protection of patients' health information
HITECH
allows patients to request an accounting of all disclosures for the past three years if their PHI is stored in an EHR
Subpoena
order of a court for a party to appear and testify
Subpoena duces tecum
order of a court directing a party to appear, testify, and bring specified documents or items
Exceptions to Rules for Release of info:
- Court orders
- Workers' comp. cses
- Statutory reports
- Research
- Self pay requests for restrictions
De-itentified health information
medical data from which individual identifiers have been removed
HIPAA Security Rule
law requiring covered entities to extabilish safeguards to protect health information
Encryption
method of converting a message into encoded text
Breach
impermissible use or disclosure of PHI that could pose significant risk to the affected person
Breach notification
document notifying an individual of a breach - must include:
1) description of what happened & date
2) description of types of unsecured PHI that were involved (i.e. full name, SS#, DOB, state, address etc)
3) steps that should be taken for ind. to protect himself
4) investigation update
5) contact info. for individuals to ask question
(TCS) HIPAA Electronic Health Care Transactions and Code Sets
Rule governing the electronic exchange of health information
HIPAA National Identifiers
Identification systems for employers, health care providers, health plans, and patients
(EIN) Employer Identification Number
used when employers enroll or disenroll employees in a health plan or make premium payment to plans on behalf of their employees. Issued by IRS
(NPI) National Provider Identifier
standard for the ID of providers when filing claims and other transactions.
Health Care Fraud and Abuse Control Program
government program to uncover misuse of funds in federal health care programs
(OIG) Office of the Inspector General
gpvernment agency that investigates and prosecutes fraud
(FCA) False Claims Act
related law, prohibits submitting a fraudulent claim or making a flase statement or representation in connection with a claim.
Qui tam
causes in which a relator accuses another party of fraud or abuse against the federal government.
Relator
person who makes an accusation of fraud or abuse
Fraud
intentional deceptive act to obtain a benefit; i.e. to bill when the task was not done
Abuse
Actions that improperly use another's resources; i.e. to bill when it was not necessary.
HIPAA final enforcement rule
law designed to combine the enforcement procedures for privacy and security standards into a single rule
(OCR) Office for Civil Rights
government agency that enforces the HIPAA Privacy Act
Audit
formal examination of a physician's records
Respondeat superior
doctrine making empoyers responsible for employee action
compliance plan
medical pratice's written plan for complying with regulation
(PHI) Protected Health Information
Individually identifiable health information that is transmitted or maintained by electronic media