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Chapter 10: Geographic Records Management (quiz)
Terms in this set (10)
Which indexing unit(s) is coded first on a letter for geographic storage?
The correspondent's location
Which geographic guide plan has location names on primary guides?
Location name guide plan
What is the purpose of a numeric file list in a geographic arrangement?
To show a serial list of assigned numbers and to determine the next number available for assignment
In a geographic storage arrangement that uses A-Z as the primary guides and countries as subdivisions, records are stored using
A lettered guide plan.
Geographic records management is a method of storing and retrieving records arranged by geographic location using alphabetic or numeric order.
City guides are in second position in the location name guide plan, and the state name is also on the tab.
What are appropriate captions for the first position primary guides in a location name guide plan for geographic filing?
State names or country names
An accession log is not used for any geographic filing systems.
An advantage of the geographic method is that establishing a geographic arrangement for a records storage system that requires many subdivisions can be done in about the same amount of time as establishing an alphabetic name or subject file.
Some businesses use geographic filing systems to track the maintenance of buildings, grounds, and equipment through facility management.
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