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Knowledge OPS Self Test Questions Vol 2

Terms in this set (106)

Data, information, knowledge, and understanding
What are the four classes of information in cognitive hierarchy?
Must be processed and organized prior to becoming meaningful to the end user
What must you do to data for it to become meaningful to the end user?
Describe how data is structured by using a prescribed syntax (rules of
arrangement) and to associate the data with semantics (meaning)
How is metadata used?
The act of learning of integrating from various pieces of information
What is cognition?
To ensure the process of transforming data into information used for
decision making is traceable, auditable, and demonstrably proven, making it
authoritative (trustable)
What is the objective of transparency?
Core data & aggregations services
Content delivery services deliver information assists to end users. These services can be two
types, what are they?
Provides a means of achieving IT agility and flexibility to support rapidly evolving
mission processes and changing goals and objectives
What does Services Oriented Enterprise provide?
From data models and represent DOD data requirements
How are data elements obtained?
Something that is measurable and repeatable
What is a standard?
Specialized format for organizing and storing data
What is data structure?
They are organized with the capability to request or query only the information
necessary to fulfill a requirement
How are data structures organized?
Structured description of records
What is a schema?
How data resides in a database
What are physical data structures concerned with?
Linked lists use pointers to identify the order of items; sequential lists use the
natural order of items
Explain the difference between using linked and sequential lists.
To view stored data in the database
What do logical data structures allow users to do?
A database table is a set of data elements (values) that is organized using a model
of horizontal rows and vertical columns. Views are also relational tables, but their data is
calculated at query time
How do tables and views differ?
Node connected directly above it
Parent Node
Located at the bottom end of a node branch
Child Node
A special type of parent Node, at the top of the hierarchical tree
Root Node
The relationship from child-to-parent and the relationship from parent-to-child can
be one too many
What is special about having a network data structure?
Local security officials must certify appropriate actions have been taken to ensure
the security of the system will not be degraded by the addition of the new software
programs
What must you ensure before installing any software product on an operational Air Force
computer?
Should detect and respond to unauthorized attempts to change circumvent, or
other wise violate security features. The system should also abort/suspend the
unauthorized activity and record the incident in the audit log
What security features should security software implement?
Restrict software maintenance personnel with the appropriate security clearances
What restriction applies to maintenance activities?
The best method to determine if the security features on your database system
are working is to periodically perform a security audit
Why should you perform a security audit trail?
Use of identification and authentication / User actions to create, modify, or delete
programs/files / Actions taken by computer operators, system administrators, and
system security administrators / Any even change that that attempts to change the
security profile of the system (for instance, change access controls, Change the security
level of the subject, change user password, and so on) / Any events that attempt to
violate the security policy of the systems (for instance, too may attempts to log in,
attempt to violate the access control limits of a device, and attempts to downgrade a file)
What events are auditable?
Type of event / Date and time of the event / Unique identifier of the user or device
generating the event / Success or failure of the event / Origin (terminal ID) of the request
for identification and authentication events / Name of program/file introduced, accessed,
or deleted
What information should be recorded during the audit?
One method of providing protection of critical data against tampering is to control
the physical access to the AIS itself by installing keyboard locks or other security
mechanisms on the computer. Another method is to establish procedures preventing the
removal or duplication of critical data from secured storage files from unattended AIS
How can you protect critical data against tampering?
Back up critical software files and store them at a different location fro the
immediate work area of which they are used
List one important guideline for enhancing data security.
Control access to files, segments software, and devices so only authorized users,
based on need to know, can use the system and data resources. Limit access to
privileged programs, utilities, and data files to system management personnel. Limit the
capability to conduct privileged actions to system management personnel
What access controls can you apply to a database?
To make data independent of the programs that use it
What is the main purpose of database?
Is the process of organizing data into tables in such a way that the results of
using the database are unambiguous as intended
Define Normalization.
Each attribute of the entity occurs only once and there are
no repeating groups of data
First Normal Form
An entity is in first normal form and each attribute is
dependent on its entire primary key
Second normal form
An entity is in second normal form and no attribute of the
entity is dependent on another non-key attribute
Third normal form
Process of deliberately violating data normalization techniques
What is data denormalization?
Database administrator
Who is responsible for the technical implementation and maintenance of the database?
Access, insert, delete, or modify exists data
What permissions can the DBA grant?
Managing the database structure / Managing data activity / Managing the database
management system (DBMS) / Maintaining the data repository
Name four functions a DBA performs.
Updating the system documentation
What is the DBA's final responsibility when managing the database structure?
Slow response to on-line inquiries, report extracts that take longer that normal
and abnormally large database files
What are the symptoms of database fragmentation?
1. Copy current records to another media
2. Initialize data base
3. Reload Database
List the three steps of reorganization.
An uninterruptible power supply (UPS) for the server or mainframe that is running
the database.
In a effort to combat situations we have little control over (i.e. Power failures, fires, or flood)
what should a DBA consider using?
Database backups daily, weekly, monthly, depending on significance of data
To minimize database destruction how often should the database be backed up?
To be a major starting point for users when they connect to the web
What is the purpose of a portal?
Air Force Portal
What is a key enabler for the information technology task force?
a. Common virtual platform for access and sharing accurate information
b. Catalyst for reducing overlap and duplication among cross-functional
information systems
c. Means for conducting Self-Service functions
What does the Air Force Portal provide as a key element in the Air Force enterprise
architecture?
Business, Combat Support, and Command and Control Processes
The Air Force Portal covers the spectrum of Air Force Missions and processes to include
what?
USER
What is the most important part of the Air Portal initiative?
SSO enables users to enter passwords once to gain access to all applications
with no further long-in requirement
What does single-sign-on enable with the Air Force Portal?
Content Manager
Who works in collaboration with the content publishers to ensure information on the Air Force
Portal is accurate and applicable with AFIs and Air Force Portal guidance?
Content Publisher
Who is considered the "owner" of some amount of content on the Air Force Portal?
Biography Form
Which form provides the ability to upload an individual's biography with a picture or to
manually type in all components to the form itself?
Point of contact (POC) Form
Which form provides the ability to create contact lists?
MultiMedia Form
Which form is used for uploading photos, clipart, and videos?
Editorial Form
Which form is used for all types of content?
Uniform Resource Locator (URL)
Which form is used for compiling a list of links?
Development & Publishing (Production)
What are the two main environments used to publish to the Air Force Portal?
Entering data into in-line publishing forms
What is the Publishing Center Portal environment used for?
Production. It is the "live" production environment
What is the primary purpose of the air Force Portal production environment?
Page tools, Header, Feature Portlet, Search, Block area, Left Nav, Contact the
content manager, and Right Nav
How many sections are on a landing page and what are the sections called?
Deployment
What is the process of making content visible on the production environment on the Air Force
Portal?
PCP
Where must content be entered before it can be "deployed"?
Off-line Option
What option do content publishers use to keep users from clicking on channels and
programs that contains no content?
The images must have been uploaded prior to creating the document
What must you do to use images from the Air Force Portal Directory?
Editorial Form
What form is used to include links on the Air Force Portal?
The set of markup symbols or codes inserted in a file intended for display on a
Web browser page
What is Hypertext Markup Language?
Markups that define the structure of the Web Page
What are tags?
.htm file extension
Home page files should be saved with what file extension?
Row, Header, & Data Cell
What are the three parts of the tables?
Unless clearly authorized by law and implementing regulation and policy
When may you post personal information on publicly accessible DOD websites?
Where the collection or sharing of certain information is voluntary, and notify
users how to provide consent
What must privacy and security notices clearly explain?
Informs the individual why the information is solicited and how it will be used
What is a Privacy Advisory?
Managing an organization's knowledge-level information in a way that allows easy,
usable access by members for use in decision-making
Describe knowledge management.
Knowledge creation, Knowledge capture and transfer, and knowledge delivery
What are the phases of knowledge management?
Data & Information and Knowledge
What are the two parts of Phase 1 Knowledge Creation?
Knowledge
What is the result when information is organized and abstracted to produce something that is
useful, predictive and expository to the decision-maker?
Technical & Organizational
What are the two characterizations of Knowledge Management capabilities?
Common collaborative capabilities and knowledge engines
What is a Technical Knowledge Management capability?
Shared goals, interests, missions, or business processes
Communities of interest are a collaborative group of users that must exchange information in
pursuit of what?
Integrated process engineering and control and management disciplines
What does KBO provide?
a. provide are, sea , and land forces, engaged in combat, immediate access to
updated, tailored, and correlated data ensuring total battle space awareness
b.Manage all data, information, and knowledge as an Air Force enterprise-level
asset
c. Ensure the ability to discover access, store, protect, share, and exploit missioncritical
information regardless of its physical location, media, source, owner, or other
defining characteristics
d.Implement automated life-cycle management mechanisms for information
e. Minimize the effort required by personnel and applications to conduct KOM
activities
f. Reduce or eliminate the creation of official Air Force information assets on
paper
g. Reduce existing repositories of paper records
What are the goals of Knowledge Based Operations?
Knowledge Based Operations (KBO)
What does enterprise information management directly support?
Having timely, accurate, and relevant information
What is critical to building Air force information superiority?
EIM (Enterprise Information Management)
What principle describes business processes and logic to cover Air Force information?
A web-based collaborative environment where members of a group use shared
information and administrative and communication tolls to conduct business, manage a
project, keep abreast of important group issues, and solve group problems.
What does a community of practice workspace provide?
The help area of the Air Force Portal
What area on the Air Force Portal does it describe the COP and its capabilities?
Open community, Restricted (Entry Page) Community, Closed Community
What are the three community security practices?
A link class
What should be created first before creating any links?
Educating COP users and recognizing COP contributors
Whats is the role of the change agent?
To e-mail a link to a document that may interest a specific COP member or group,
or encourage COP members to use the Alert Feature
What are the two techniques talked about to help maintain interest in a COP?
Knowledge owner in the cultural change effort required to implement a COP
What can an implementation plan help with?
On the site page, click the site actions menu, and then click the create link
What is the first step if do not have a graphic or image uploaded to a picture library?
The relative URL
When copying the URL., What part of the URL do you need?
.jpg doc. ppt etc.
A library with a default document template of "none" can only store documents of what
particular file type?
Libraries, Tracking, Communications, Custom Lists
What are the four categories of lists and/or libraries?
Type a name and description for the list or library
After you create a new page what is your next step?
The template is used to create a new document when the user clicks the new
button in the library
In a library, what is the "default document template for the library" used for?
Central administrators
Who will set up all workflow settings?
Manage content across their organizations
SharePoint helps establish a collaborative site to enable what?
Owners; members; approves
When a site is created, users can be added into what groups?
Team site; blank site; and wiki site
What are the three templates used most often and the most useful?
Go to the page that the web part is on and select site actions, edit page, click edit
on the Web part you wish to edit and then select modify shared web part
How do you modify a Web part?
Central administration
Who is responsible for managing the permission, rights, and access to the site?
The authenticated users group contains only members who have actually logged
on, using an ordinary user account
What is the difference between "everyone" and "Authenticated Users" group?
Search everywhere in SharePoint; search almost any content source outside
SharePoint; search all MS Office file types by default; and the user profile properties will
be indexed
What are some capabilities of the search functions?
Central administration
What level is indexing and search features activated by default for all information stored in
SharePoint?
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