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7S1

Terms in this set (100)

What is the UTC for a superintendent customer support package?
JFBCS
Describe UTC JFBRC.
Superintendent Repair Cycle Management—who provides operations support to the combat supply activity at a MOB, FOS, and CSL. Manually or using the Materiel Management System or ILS-S, the JFBRC provides the capability to control, process, and evaluate class IX due-in from maintenance assets. It also inspects and aids in the identification of repairable assets, establishes and manages supply points, manages the awaiting parts (AWP) program, processes turn-around (TRN) actions, and controls and accounts for repairable deficiency report assets
What is the purpose of the career broadening program?
It allows cross-fertilization of training, knowledge, experience, and perspectives to promote a better understanding of supply chain management from an enterprise level
Where are the career broadening assignments located?
(1) DLA has 9 wholesale positions; three each at the following DSCs: Defense Supply Center Columbus (DSCC), OH; Defense Supply Center Richmond (DSCR); VA. Defense Supply Center Philadelphia (DSCP), PA
(2) AFMC has 9 wholesale positions; three each at the following ALCs: Oklahoma City ALC (OC-ALC), Tinker AFB, OK; Ogden ALC (OO-ALC), Hill AFB, UT; Warner-Robins ALC (WR-ALC), Robins AFB, GA
What changes took place when the AF transformed itself from a "just-in-case support posture" to one with "reach back capability"?
Established a single point of contact for distribution at wing level. This new concept combined materiel management, transportation, and logistics plans into a single squadron. It also resulted in the birth of the logistics readiness squadron (LRS). The LRS gives the wing commander a single point of contact that is able to provide order, movement, and availability status of any item in the distribution chain.
Name the four functional flights of the LRS.
Deployment and distribution, materiel management, vehicle management, and fuels management.
Their mission is to ensure quality petroleum products, cryogenics fluids, and missile propellants are required or produced and issued safely and efficiently to using organization.
Fuels management flight
Is responsible for stocking, storing, issuing, managing, inventorying, and inspecting DOD supplies and equipment.
Materiel management flight
Is aligned under and responsible to the LGL. Is the commander's single point of contact for "health of the squadron" issues.
Operation compliance
Assists the squadron commander with health, morale, welfare and discipline of assigned personnel, and administers unit awards program.
First sergeant
Is responsible for the centralized command and control, planning and execution of all wing deployment operations and the distribution of cargo, passengers, and personal property.
Deployment and distribution flight
Is the next senior officer and oversees the sophisticated and diverse day-to-day operations within the squadron.
Operations officer
Is responsible for LRS unit control center - UCC
Squadron readiness
Determines and purses funding, facilities, personnel, and equipment needed to perform the mission.
Logistics readiness squadron commander
Function as a key advisor on a broad range of operational, readiness, and enlisted human resources concerns.
Squadron superintendent
Is responsible for overall management and maintenance of the wing's vehicle fleet.
Vehicle management flight
Is the point of contact for all LRS civilian personnel issues.
The logistics manager
What are the five primary management processes of the supply chain operations reference model?
Plan, Source, Make or Maintain, Deliver and Return
What can the CTH be used for?
Users can search the CTH area to research transactions for record reversal and correction, to make inquiries, and to control documents
Which record retrieval code is used to obtain inquiry input on the repair cycle data?
5
What must be entered in the releveling flag field of the item record retrieval input to request the requirements computation of a given stock number?
Releveling flag "R"
What is a business area?
A logical grouping of database tables or views that apply to your specific data requirements
What are workbooks and worksheets?
A workbook is like a three-ring-binder filled with specific data for reports. The workbook has pages, or worksheets, that contain data for different options of the report
What is the relationship called that must exist between different data elements before a user can select data from different folders?
Joins
What is based on a one-to-one, one-to-many, or one-to-none relationship?
Outer-join
What are your initial options for workbooks in Discoverer?
Create a new workbook or open an existing workbook
What are the four workbook display options?
Table, Crosstab, Page-Detail Table, and Page-Detail Crosstab
The ability to track the identity, status, and location of DOD units, and non-unit cargo (excluding bulk petroleum, oils, and lubricants) and passengers; medical patients; and personal property from origin to consignee or destination across the range of military operations?
In-transit visibility (ITV)
It is a web-based automated command and control information system that supports transportation users and providers—both DOD and commercial, by providing an integrated system of in-transit visibility information and command and control capabilities?
Global Transportation Network (GTN)
What is designed to efficiently collect, process, and transmit transportation data?
Cargo movement operations system - CMOS
What will process, manifest, and track passengers and cargo?
Global air transportation execution system
AMC's force level C2 system supporting Tanker Airlift Control Center (TACC) execution authority for effective airlift mission management. It provides AMC with accurate, near real-time data required for making decisions concerning the deployment and employment of AMC resources
Global Decision Support System - GDSS
What is an Internet web site developed by AFMC that provides the user with information from its data warehouse which is filled by numerous data systems used by the DOD?
TRACKER
What is the goal for LIMS-EV?
Achieve enterprise views and enterprise interoperability and eliminate stove pipe capabilities that drive users to multiple systems
What is the purpose of the EESOH-MIS?
Manage, track, and report hazardous materiel usage by ensuring only authorized personnel are allowed to order and receive hazardous material
What does EESOH-MIS provide to support the hazardous materiel pharmacy requirements?
Single point of authorization for use of hazardous materiel; control of distribution of hazardous materiel; tracking/reporting system
What form is submitted when the supply computer does not process or update transactions as it should and to whom are they submitted?
AF Form 1815, Difficulty Report/AFMC SCM-R Quality Assurance Activity
Who is responsible for submitting, controlling, and monitoring DIREPs?
AFMC SCM-R Quality Assurance Activity
Who are the DIREP team members?
User, ADPE supply monitor, and DIREP monitor
What office appoints both the primary and alternate DIREP monitor?
AFMC SCM-R Quality Assurance Activity
What category DIREP is normally corrected immediately?
Category I-Major Impact
What must be done before conducting a surveillance visit?
Thoroughly research the applicable directives that pertain to the function that will be visited
List four of the six ground rules when conducting a surveillance visit.
Check in with the flight chief. Do not bypass the supervisor of the area you are visiting. Do not tour alone. Have the flight chief or supervisor of the area with you. Obtain the confidence of the people you are assigned to visit. Explain you are not there to write them up, but to help them. Check out with the flight chief letting him or her know you are finished, and prepare a written report
What is used to conduct a surveillance visit and who developed them?
Checklists/major commands or base level personnel
Why is the review of management products coordinated with the quality assurance element?
To avoid duplication in identifying problems and training requirements
Your unit has just had a surveillance visit and received two write-ups. The inspector discussed the discrepancies with your supervisor. When can your unit expect a report on the two discrepancies?
Within five workdays after the exit briefing
Within what timeframe are the replies to a surveillance report due?
Within 15 workdays of the date of the report
How long should a special interest item last?
Normally six months or less
How are self-inspections different from surveillance visits?
Each section or flight inspects itself
Who will select highly experienced materiel management personnel to become shop-oriented customer assistance teams?
LRS/CC
Who reviews and validates all proposed changes and suggestions?
QA
What information is provided to LRS leadership through the Quality Assurance Program?
An assessment of the unit's ability to perform key logistics processes ensuring standardized, repeatable, technically compliant process execution, while promoting a culture of professional excellence and personal responsibility
What is the function of the analysis function within QA?
Analysis is a controlling function designed to analyze the operation of the materiel management system and show the effectiveness of the account
What purpose does the SDR and ROD serve?
Identify adverse trends that require corrective action to the appropriate managers
What are "How Goes It" briefings used for?
Present the results of statistical and deficiency analyses, describe the status of ongoing analyses, and identify projected new analyses requirements
Why is it necessary to analyze information before passing it to the accountable officer?
Without selection and analysis, all that would be passed to the accountable officer is a meaningless stream of raw data
What four elements are included in the analysis program?
Development, selection, analysis, and presentation
What does an effective QA analysis include?
The analysis includes trends, comparison of performance with prescribed standards, recommendations of corrective actions for deficient areas, and briefings as required
List the three methods of analysis.
Trend analysis, problem analysis, and special studies
What type of analysis does the analyst conduct when he or she compares the statistical data of the account to an official file of factors, standards, and norms (MAJCOM, wing, base, and LRS/CC goals)?
Trend analysis
What type of analysis is normally used for a close review of a specific activity to determine if there are any problems or potential problems?
Special study
Define the term management indicator?
A performance measure that represents a key result and are selected for monitoring at staff and command level
Name five of the nine select management indicators that help determine how well the material management account is functioning.
Stockage effectiveness, mission capability (MICAP), priority due-out, warehouse refusal, inventory accuracy, percentage of base repair, delinquent reject, delinquent document, and record reversal and correction rates
Where is a good place to begin gathering data for the account after determining which management indicators will be used?
Materiel management reports (e.g., the Daily Base Supply Management Report - D14 or the Monthly Base Supply Management Report - M32
What purpose does identifying deviations and deficiencies serve?
They highlight how significant problems or trends are impacting an account
When conducting an analysis, how is collected data used to identify deficiencies that may exist?
This is done by taking the data and determining if any areas deviate from the norm or accepted standard
What are the keys to deficiency identification?
The analysis program, both the continuing and recurring, and any special analysis
What type analysis can, and in most cases will, identify a problem before it gets out of hand, allowing you to be proactive and perform an analysis the way it should be—before large problem exists?
Continuing analysis
What indicator may become unfavorable when MACRs are set too low?
Low issue/stockage effectiveness
What indicator may become unfavorable when weekly "walk-throughs" are not accomplished and assets are not red flagged when they fall at or below the 50 percent mark?
Low bench stock effectiveness
Who can be held liable for the loss, damage, or destruction of government property caused by their negligence, willful misconduct, or deliberate unauthorized use?
All AF members and employees
What are the purposes of the ROS program?
Research and investigate the cause of loss, damage, or destruction of government property and determine if it was caused by an individual's negligence or abuse; assess monetary liability against individuals who have lost, damaged, or destroyed government property or relieve them from liability if there is no evidence of negligence, willful misconduct, or deliberate unauthorized use of the property; provide documentation which can be used to support the adjustment of accountable records; provide commanders with case histories which will enable them to take corrective action to prevent recurrence of the incident
What provides the basic source and/or support documents for property adjustments and inventory accounting records?
Discrepancy reports
When are overages or shortages required to be reported?
When value is greater than $100 per line item, except controlled items, which will be reported regardless of dollar value
When would a discrepancy report not be submitted?
Product quality deficiencies (Except as noted in the text for grant aid shipments). Transportation-type discrepancies. Discrepancies found while materiel is in storage. Discrepancies involving the shipments of privately-owned vehicles. Shipping discrepancies involving personal property shipments. Discrepancies involving local base or station deliveries to or return from internal or satellite activities. Foreign military sales (FMS) and cooperative logistics supply support arrangements under the international logistics program, and Discrepancies involving shipments on requisitions or purchase orders from personnel services activities that cite non-appropriated funds
Within what time standard must the receiving activity submit an SDR for shortage of a controlled item?
Within 24 hours of the discovery
What happens to the suspense file copy of an SDR when its reply is received?
It is destroyed
When is the second follow-up sent to an action activity that has not replied to an SDR?
45 days after the first follow-up
Where are copies of all SDR replies forwarded to?
A&F
What is the system that sends and receives data on base?
Automated Data Reports Submission System - ADRSS
What is the primary goal of SIFS?
Dispatch data images generated by material management system application programs
What capability do the SIFS user files provide to the user?
The capability to re-direct specified TRICs or program images to a file of their choice
Why is it important for the SIFS user files to be managed?
Because flat files can easily be lost, destroyed or corrupted. e.g., operator error, power fluctuations, disk crash, and so forth
What are SIFS residue files designed to ensure?
That any inbound or outbound images that could not be identified or dispatched are cleared in a timely manner
When are SIFS residue files created?
For each inbound or output file when a corresponding SIFS control record cannot be found
What section is responsible for ensuring all SIFS residue images are cleared as soon as possible?
Functional systems management section - LGLOS
What does the NARRATIVE file contain?
Message packets of DLATS rejects that are returned to the materiel management system account for correction and resubmission
What will happen if an attempt is made to edit the NARRATIVE file and how can someone use the NARRATIVE file?
Attempts to edit this file will corrupt it and cause the ADRSS system to lock and abort. To use the NARRATIVE file, the materiel management system SIFS monitor must catalog a materiel management system work file and then copy the NARRATIVE file into it
If system users require data packets to be retransmitted what should they do?
They should contact the ADRSS monitor. The ADRSS monitor can use the retransmittal subsystem to selectively extract data from the Cumulative History File - VAAHSTU
What is meant by the term "degraded operation"?
The steps an action base takes when the materiel management system is temporarily inoperative or when other circumstances impose significant limitations on normal processing capabilities
How do you perform quality control during degraded operations?
Make sure that you take the following actions: set up a separate distribution system to ensure all degraded operations documents are available for quality control; ensure all degraded operations transactions are available and quality-controlled before building the recovery files when the system becomes operational; set a cutoff time for degraded operations transactions before coming on-line; and monitor the correction of rejects that result from processing degraded operations inputs
How often is each item in stock scheduled for inventory?
At least once per fiscal year
What two assumptions are made prior to completing a normal inventory?
The property is in stock and the computer quantities balance
What are the procedures in managing the R43 Airborne MRSP Listing?
Ensure all assets with a required quantity are actually in the kit and ready for issue; ensure all marks are in pencil; when an item is removed from the kit, circle the quantity then write in the new quantity above the circle; likewise, when an item is added to the kit, circle the quantity then write in the new quantity above the circle; always annotate overages and shortages for items affected
What text code is used on an issue request when assets are available during degraded operations?
TEX code 6
During the recovery process, who identifies all system rejects?
CTC
Differentiate between short and long term manual accounting procedures. How often is each term performed?
Short term—less than 72 normal duty hours, performed at least quarterly by LRS. Long term—more than 72 normal duty hours, performed at least annually by LRS
What is reflected in the cumulative reject suspense summary totals that provide the key to determining whether rejects are being reprocessed or deleted?
The time frame of the rejects
Who may force-delete rejects using the reject processor program?
The reject monitors
What listing shows all rejects cleared by the monitor and is sent to each flight for review?
D20, Surveillance Report, Part 9, Forced Reject Clear Listing
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