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GSA SmartPay Purchase Account (Account Holders)
Terms in this set (25)
If your agency permits, convenience checks may be used instead of a traditional purchase card when
The merchant does not accept a traditional purchase card.
Which of the following are NOT required for purchase account records?
The contact information for the merchant's bank.
It is your responsibility to dispute questionable charges. If you don't, you (the account holder) will be held personally liable for the amount of the questionable charge.
A purchase account can be used for which of the following purposes?
Purchase of office supplies under the micro-purchase threshold.
When making a purchase, an account holder was recently informed by the merchant that the purchase account has been suspended, who should the account holder contact to address this matter?
The Agency/Organization Program Coordinator (A/OPC
All of the following are responsibilities of a purchase account holder EXCEPT:
Paying the bank invoice on approved purchases
________discounts is the term used to describe automatic discounts that merchants apply at the time of a sale when you use your purchase account to make a purchase.
Point of Sale
Account holders should be receiving a tax exemption for all purchases made using their GSA SmartPay Purchase Cards (CBA).
__________is defined as verifying that the supply or service purchased by the purchase account actually meets the minimum requirements of the Government and that the bill should be paid in full.
Which of the following are purchase account benefits for the Government?
All of the above
An account holder would like to make a purchase that exceeds the monthly limit on the purchase account. What is the next step?
Seek approval for an increase in his/her monthly limit from his/her Agency/Organization Program Coordinator (A/OPC)
An account holder recently received approval to purchase a new printer for the agency. The account holder has a purchase account that has a single purchase limit of $1,000. However, the required printer costs $1,500. Who should the account holder contact to increase the single purchase limit on the purchase account?
The Approving Officer (AO) or Agency/Organization Program Coordinator (A/OPC)
An account holder had recently made a purchase with the purchase account. It was not an approved government purchase and the account holder was not able to return the purchased item to the merchant for a refund or credit. Who is responsible for paying for the purchased item?
The Government who then seeks repayment from the account holder.
Fraud is any felonious act of corruption or attempt to cheat the Government or corrupt the Government's agents.
While it is not legal for a government employee to accept a gift, it is ok for their relatives to indirectly accept a gift on the employee's behalf.
A single purchase limit is:
The maximum amount of money that can be charged to the purchase account for a single transaction.
An account holder is making a purchase with the purchase account over the phone. When completing this transaction, the account holder is responsible for all of the following tasks EXCEPT:
Contacting the Designated Billing Office (DBO) to inform them that the ordered items have been received.
The monthly purchase limit:
All of the above
The following statements are true with regard to purchase account holders EXCEPT:
They can designate other government employees to make purchases with their account on their behalf.
When making an over-the-counter purchase, the account holder is responsible for all of the following activities EXCEPT:
Verifying that they are a government employee by providing merchants with their social security number.
A purchase account holder recently discovered that the purchase account was billed multiple times for the same purchase. Prior to disputing, how should the account holder try to work out a resolution?
Contact the merchant.
Only the ________is authorized to contact the contractor bank to request that a purchase account be established.
Agency/Organization Program Coordinator (A/OPC)
When an account holder's purchase account is about to expire he/she should:
Wait for the new account to arrive and destroy the old account once the new account is received and activated.
The _________oversees the proper processing of invoices and ensures invoices are paid according to the Prompt Payment Act guidelines.
Designated Billing Office (DBO)
If an account holder cannot locate his/her account, he/she should:
Immediately contact the Agency/Organization Program Coordinator (A/OPC) and the contractor bank to report that the account has been lost or stolen.
THIS SET IS OFTEN IN FOLDERS WITH...
DoD Government Purchase Card Refresher Training
DoD Sustainable Procurement Program
Overview of Acquisition Ethics (CLM-003)
GOVERNMENT CARD PURCHASE PROGRAM
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