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50 terms

Microsoft Office Word basics Template

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Word Processing
the act of creating, editing and producing a text document
Title Bar
contains the Quick Access Toolbar, the title of the document and the
capability to minimize, maximize or close the program
The Ribbon
area where all of the tabs are located; acts as the major organizational
unit of Microsoft Word®
Dialog Box Launcher
displays the dialog box which contains all of the functions of a particular
group
Scroll Bar
if clicked on, will allow you to move up and down through a document
Status Bar
gives you information related to the document such as page number,
word count and whether or not the computer has found an error in the
text
View Toolbar
located on the status toolbar; regulates how the document is seen, such
as print layout, Web layout, full screen reading outline form or draft form
Zoom Slider
located on the status bar; allows you to move closer or farther away from
the document
Overtype Tool
allows you to type in text while deleting the text that follows
Home Tab
consists of the clipboard, font, paragraph, styles and editing groups
Clipboard
the location for anything you have cut, copied or pasted into a document
Insert Tab
allows you to add various items into a document; such as pages, tables,
illustrations, links to Internet sites or other documents, headers, footers,
text and symbols
Page Layout Tab
shows all of the options to change the theme, setup, background,
paragraph and arrangement of a page
References Tab
includes the Table of Contents, Footnotes, Citations & Bibliography,
Captions, Index and Table of Authorities group
Mailings Tab
consists of the groups for creating envelopes and labels, starting a mail
merge, writing and inserting fields and viewing the results of your actions
Mail Merge
a personalized letter which is sent to multiple individuals with the only
difference being the individuals' names
Review Tab
allows you to check your document for errors, add comments to a
document, track changes, make changes, compare your document to the
sources you used, protect the document and to regulate the changes
that can be made to the document
View Tab
holds the groups which affect how you see the document on the screen
Macro
a series of commands or instructions you have grouped together as a
single command that accomplishes a task automatically
Cursor
the black blinking line located on the document
Insertion Point
the location where you wish the text to begin
CTRL+S
a keyboard shortcut used to save a document
Enter Key
allows you to manually change lines
Word Wrapping
the text's natural ability to move to the next line when it does not fit on
the current line
Print Layout View
allows you to see how the document will look when it is printed while you
are still typing the document
Full Screen Reading View
helpful if you just want to read the document; allows you to view as much
of the document as will fit on the screen at a size which is comfortable for
reading
Web Layout View
displays the document as it would appear on a Web browser
Outline View
shows the structure of the document as levels of headings and body text;
provides tools for editing and seeing the structure of the document
Draft View
presents the content of a document in a simplified layout which is easy to
edit and use for typing; you cannot see any headers or footers which are
shown in other views
Document Map
a list of headings that make up the structure of a document
Select Text
to choose a portion of the text by highlighting it
Non-contiguous Selection
selecting certain portions of a document without selecting the entire
document; can be completed by holding down the control key while you
select the portions of the document you need
Cutting
this process consists of selecting an object or text and removing it from
its current location, placing it on the clipboard and relocating it to another
location
Copying
this process allows you to select an object or text, make an exact replica
of it and use it in a different location without disturbing the original
selection
Drag and Drop Method
a method of copying that involves selecting the text or object and then
dragging it to the desired location and releasing the mouse button
Formatting
the act of customizing a document to fit your needs by adjusting pieces
of the document such as text, page layout and design
AutoComplete
a feature that helps you quickly enter calendar terms such as the names
of months and days of the week more quickly
AutoCorrect Tool
works by automatically making corrections to your document; such as
correcting common capitalization, spelling, grammar and typing errors
AutoFormat Feature
automatically changes text entered into the correct format
Automatic Spell Check
on while you are typing; points out misspelled words by placing a red
squiggly line underneath them
Grammar Check
proofreading tool which is automatically completed; identifies grammar
problems by placing a green squiggly line underneath them
Margins
the blank areas around the sides of a page
Alignment
the position of the text between the margins
Indent
the space between the margin and where the text begins
Hanging Indent
the first line of text is not indented, but the lines beneath it are
Page Breaks
the divisions between the pages of a document
Graphics
include clip art, pictures, shapes, smart art, charts and word art
Smart Art
graphics which show processes or lists in a visual form to aid in
understanding
Template
a type of document that already contains content, such as text, styles,
formatting and design elements
Thesaurus Tool
allows you to change your word choice by right clicking on a word and
then selecting another word from the list of synonyms