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The Basics of Parliamentary Procedure
Terms in this set (69)
rules of order used by various assemblies and organizations to keep meetings run smoothly and efficiently
What book is used for the rules of Parliamentary procedure
Robert's Rules of Order - Newly Revised
5 benefits of parliamentary procedure
Maintain orderly meetings of all sizes/Protect the rights of the absentee, individual, minority, majority, and all of these groups together/Allow every opinion to be heard and considered/Enable the mass to rule/Expedite business
What is the order of meeting agenda
Call to order; Opening ceremonies; roll call; reading and approval of minutes; reports of Officers, boards, and standing committees; Reports of Special Committees; Special orders; Unfinished business and general orders; new business; good of the order; announcements; benediction; adjournment
Call to order
The chair calls meeting to order after determining that a quorum is present "This meeting will come to order"
Invocation/Pledge of Allegiance or National Anthem/ FBLA Pledge or FBLA Creed
Secretary reads the roll of the membership
Reading and Approval of minutes
Secretary reads minutes of previous meeting/Form for Approval Chair: "Are there any corrections to the minutes? (pause) If there are no (further) corrections, the minutes will be approved as read(corrected)."
Reports of Officers, Boards, and Standing Committees
Chair calls for the reports of the committees in the order that they are listed in the bylaws/Reports with no motion are simply placed of file and motions arising from reports are handled immediately just like any other motion, except for the fact that they do not require a second
Reports of Special Committees
Chair calls for the reports of the committees in the order of appointment
Motions that were made special orders at the last meeting
Unfinished Business and General Orders
1. The question left pending when previous meeting adjourned. 2. Questions set as unfinished business at the last meeting but not reached before adjournment. 3. General orders set for the last meeting but not reached before adjournment. 4. Questions set as general orders for current meeting.
Chair asks for new business
Good of the Order
General discussion of the organization and how things are proceeding
chair asks for announcements/ the chair can make an announcement at any time during the meeting
a blessing or prayer
A member can move to adjourn or the chair can declare the meeting adjourned if there is no further new business
What items are part of the standard order of business
Reading and approval of minutes/ Reports of Officers, boards, and standing committees/ Reports of special Committees/ Special Orders/ Unfinished Business and General Orders/ New Business
formal proposal by a member suggesting that the assembly take a certain action
what are the five classifications of motions
Main Motion/Subsidiary Motions/Privileged Motions/ Incidental Motions/Bring Back Motions
Motion that introduces a substantive question as a new subject/made while no other business is pending
Assist the assembly in treating or disposing of a main motion
Deal with special matters not related to the pending business requiring immediate attention/interrupt business and are considered without debate
Relate in different ways to the pending business or the business otherwise at hand/most are undebatable and some may even interrupt a person who is speaking
Bring Back Motions
Brings back business by introduction or adoption/made while no other business is pending
order of rank or priority
how many motions fit into precedence
What is the order of motions that fit into order of precedence
1.Fix the Time to Which to Adjourn 2.Adjourn 3.Recess 4.Raise a Question of Privilege 5.Call for the Orders of the Day 6.Lay on the Table 7.Previous Question 8.Limit or Extend Limits of Debate 9.Postpone Definitely 10.Commit or Refer 11.Amend 12.Postpone Indefinitely 13.Main Motion
Basic Rules or Precedence
1. If a main motion and a higher 1.If a main motion and a higher ranking motion are both pending, a lower ranking motion cannot be applied to the main motion.
2.However, if applicable, a lower ranking motion can be applied to the higher-ranking secondary motion.
3.Incidental motions do not have any order of precedence and can be considered while ranking motions are pending. See Robert's Rules of Order - Newly Revised for more details 4. If a motion that disposes of the main motion (Lay on the Table, Postpone Definitely, Commit, or Postpone Indefinitely) is adopted, the other motions that adhered to the main motion will either be disposed of as well or follow the main motion.
motion that introduces a substantive question as a new subject
Steps to making and adopting a main motion
1.Member rises/addresses PO
2.PO recognizes the member/member "has the floor"/member is only one who may present or discuss a motion.
3.Member makes a motion
4.Another member seconds the motion "Second"
5.PO repeats motion to assembly/formally makes motion the question.
6.Members debate the motion
7.Chair puts motion to vote after debate has ended or previous questioning has been moved
8.Chair announces result of motion
What is said when making and adopting a main motion
1.Member (rises): (addresses the chair)
2.Chair: The chair recognizes(member)
3.Member: I move that(motion)
4.Member (without recognition): Second!
5.Chair: "It has been moved and seconded that(motion)"
6.Debate on motion
7.Chair: Are you ready for the question?(pause)The question is on the adoption of the following main motion: (Motion) Those in favor, please say aye. Those opposed, say no.
8.Chair: The ayes/nays have it, and the motion is adopted.(result of motion)
Second a motion
member does not need recognition from the chair. The second does not imply that the member is necessarily for the motion, but rather that the person that seconded agrees that the motion should come before the assembly.
Members debate a motion
Any speaker must be recognized by the chair./ Several members may rise simultaneously and the chair should use the following guidelines when deciding which member should be recognized: 1. Preference should always be given to the member who moved the motion
2.No member may speak more than twice for ten minutes on the same question on the same day
3. The chair should try its best to alternate between affirmative and negative speakers
4. A member who has not yet spoken should be given preference over a member who has already debated once
What are the privileged motions
Fix the Time to Which to Adjourn/Adjourn/Recess
What are the Subsidiary motions
Lay on the table/previous question/limit or extend limits of debate/postpone definitely/commit or refer/ amend/postpone indefinitely
What are the incidental motions
parliamentary inquiry/point of information/point or order/ appeal/suspend rules(order)/ suspend rules(standing)/division of the assembly/divide a question
What are the bring back motions
Amend something previously adopted/reconsider/rescind/take from the table
Fix the Time to Which to Adjourn
Used to set up another meeting to continue the same business, typically if there is too much business to finish in a single meeting
Used to end a meeting
Used for a short intermission in the meeting, but it doesn't terminate the meeting
Lay on the Table
Used to temporary set aside a pending main motion in order to bring up something of dire importance
Used to close debate and move to an immediate vote
Limit or Extend Limits of Debate
Used to limit or extend the number of times a member may speak or the length for which they may speak
Used to postpone a motion to another definite time, such as after another item of business or to next week's meeting
Commit or Refer
Used to refer a pending question to a committee for further research or study
Used to modify the main motion by adding, striking out and inserting, or striking out.
Used to kill a motion without taking a direct vote on it
A question directed to the presiding officer to obtain information on parliamentary law or the rules of the organization bearing on the business at hand
Point of Information
A question directed to the presiding officer to obtain information about facts
Point of Order
Points out a breach of the rules to the presiding officer
To determine the assembly's attitude toward a ruling made by the chair.
Suspend Rules (Order)
(Order) Used to take action otherwise prohibited by rules pertaining to parliamentary procedure and the way the organization functions
Suspend Rules (Standing)
Used to take action otherwise prohibited by rules pertaining to the ordinary functions of the organization
Division of the Assembly
Used when it is unclear which side prevails during a voice vote and requires a rising vote
Divide a Question
Used to split a pending question into two separate questions that can each be adopted separately
Amend Something Previously Adopted
Used to amend a previously adopted main motion by striking out, inserting, or adding
Used to reconsider the vote taken on a particular motion
Used to make a previously adopted motion null and void
Take from the Table
Used to resume consideration of a question that has been laid on the table previously
A meeting in continuation of the session of the immediately preceding regular or special meeting
A meeting to plan strategy
A meeting where proceedings are secret
meeting of an unorganized group
refrain from doing something; mainly used in reference to voting
affirmative voice vote
more than half of the votes cast
Method of voting used when there is no minority to protect; there is no objection from the assembly
Most commonly used method of voting which is voice vote
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