Terms in this set (53)
What are Resources?
Human, fiscal, and technical assets available to plan, implement, & evaluate a program
- Staff, curriculum, space, equipment, supplies, and finances
- Most resources carry a "price-tag", but many are free or inexpensive
What is a key resource?
People needed to do work
What resources are needed to plan, implement, and evaluate a program?
Personnel, Curriculum & instructional resources, Space, Equipment, Supplies, Financial resources
Who is needed to plan the program?
Who is needed to implement the program?
Who will evaluate the program? someone associated with the program?
Is there need for a partnership?
Where do you get personnel?
-Flex time, own time, and program ownership
-Public/ voluntary/ free (ex. speaker's bureaus), private
Combination of internal & external
Should be culturally sensitive and competent
What is curricula and other instructional resources?
Suitability Assessments of Materials (SAM)
-Layout and typography
- Learning, simulation, & motivation
- Cultural appropriateness
0-39% not suitable
What is curriculum?
A course of study
- a planned set of lessons or coursed designed to lead to competence in an area of study
(look above too)
- A suitability assessment of materials instrument. Check to see instructional material suitable for the priority population.
- Was originally designed for use with print material and illustrations but it has also been applied successfully to video and audiotaped instructions.
Curriculum and other instructional resources
-what educational materials are needed to implement the program? will the planners create them? Will they be purchased?
-Is there a need for curriculum?
-Will a canned program be used?
What are sources of curriculum?
-Purchase or obtaining from inside sources
-Buying entire "canned" program from a vendor
-includes participant, instructor's manuals, AV, training, and marketing
What space is needed to implement the program? how will you obtain the space? Will there be a charge for the space? Will it be donated?
What is equipment?
-Printers, laptops, desks, lamps
What equipment is needed to plan the program? is office equipment such as computers and copy machines needed?
-Is equipment needed for implementation such as tables and chairs, instructional equipment
What is Supplies?
-Paper, pencils, staples
What supplies are needed for planning the program, such as typical office supplies? Are postal and mailing supplies needed?
-What supplies needed for implementation? Who will provide them?
How will the program be paid for? Will the planning group pay for it? Will the program participants pay for it?
-Who is responsible for creating and monitoring the budget?
What are ways to finance a program?
1. Participant Fee
- sliding scale: cost is based on ability to pay
2. Third party support
- not the participant and not the program planner
3. Cost sharing
- organization shared cost with finer
4. Cooperative agreements
-memorandum of understanding (MOU)
5. Organizational sponsorship
- some organization sponsors your program, often with a tax break
6. Grants and gifts
- Seed dollars, in-kind support, request for proposals (RFPs)
What are equipment and supplies based upon?
Based upon cost of life-expectancy
What is flex time?
a system in which employees can vary their work schedule to meet their personal needs. Work on their own time
-Reasoning behind this trend is that this investment by the participant helps to promote a sense of program ownership and thus build loyalty among participants
What are the 5 steps to the development of teams?
mourning (recently added)
What is forming?
- members are introduced, meet, and get to know each other.
-Ground rules are established
What is storming?
-members will have different opinions about team goals, assigned tasks and responsibilities, and procedures.
What is norming?
"team members finally understand their roles and establish closer relationships, intensifying the cohesion and interdependence of members"
What is performing?
-teams are involved in "constructive action"
-they rewording toward the team goals.
-stage where great deal of work can occur and whole team works together or may delegate work to task groups and individuals
What is mourning (AKA adjourning)
What is reforming?
What is cultural competence?
"a development process defined as a set of values, principles, behaviors, attitudes, and policies that enable health professionals to work effectively cross racial, ethnic, and linguistically diverse populations"
- EX: Standards for Culturally and Linguistically Appropriate Services (CLAS) in Health and Health Care.
What is Profit Margin?
The percent of financial gain after all the expenses are paid.
What is ownership?
A feeling that is derived from participating in the development of a program. Feel that they made an investment. (especially if paid an amount to join program)
What is sliding-scale fee?
The less one's income, the lower the participant fee.
What is memorandum of understanding (MOU)?
A document that describes the general principles of an agreement between parties, but does not amount to a substantive contract.
What is hard money?
ongoing sure of funds that is part of the operating budget of an organization form year to year
What is soft money?
refers to the fact that grants and gifts are usually given for a specific period of time and at some point will no longer be received.
What is seed dollars?
What are in-kind contributions?
such as providing free materials or other resources
Who is the largest grant maker?
What are ways to find government funding sources?
Catalog of Federal Domestic Assistance (CFDA)
Request for proposals
What are request for proposals (RFPs)
issued by organizations/agencies in order to solicit for services to complete a specific project.
-outlines the specific services that are needed, the process for applying, the timeline for applying, the terms of the contract when awarded, and how the proposal/application should be presented.
- Also in correlation to request for applications (RFAs)
What is a proposal?
can be thought of as a written document that represents a request for money.
A good proposal, is not act is well written and explains how the group wishing to receive the money can meet the needs of the funding agency.
-planners should call the funding agency first and speak with the grant officer to find out specifically what he or she is looking for and the format desired.
What is a budget?
"formal statement of the estimated revenues and expenditures
-usually created to last the length of program
-broken into 12 month periods
-drafted by those planning the program and approved by those who control resources that will be used in the program
What are budgets about?
- if not familiar with budget, power is being given up
What is budget tasks?
Estimate expenditures (personnel, materials, supplies, utilities)
-monitor the budget throughout the program
What the types of costs
What is direct cost?
The portion of cost that is directly expended in providing a product or service (wages and salaries, supplies)
What is indirect cost?
The portion of cost that is indirectly expended in providing a product or service (utilities, insurance, space, equipment maintenance).
What are soft costs?
additional fees for items (extended warranties, service contracts for new equipment)
What are hard costs?
The purchase of actual assets (copy machines, computers)
What are fixed costs?
Those that do not vary depending on the amount of product or service delivered (salaries and fringe benefits)
What are capital costs?
Those used for obtaining assets with an expected long life (office building)
What are unexpected costs?
Costs that are not budgeted for (repair bill, legal fees)
What are variable costs?
Those that do vary depending on the amount of product or service delivered (supplies for each participant)
What is Full-Time equivalent (FTE)?
- calculation by dividing the average number of hours a person works per week by the average number of hours worked by a full-time employee per week. Thus a person who works full time is 1.0 FTE. If a full time employee averages 40 hours per week and a part time employee works 20 hours per week, 0.5 FTE.
What is the checklist for selecting health promotion vendors?
1. Initial experience with vendor: well prepared?
2. Product quality: content? effectiveness? customization?
3. Professionals involved with delivery: Qualified?
4. Customer satisfaction: Able to deliver? Good reputation?
5. Vendor technological capability
6. Evaluating & reporting
7. Value: Competitive? Cost per unit?
8. General Concerns: Liability insurance? Contract? Reflect on your organization?
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