31 terms

E billing chapter 3 medisoft

data base
is a collection of related pieces of information
knowledge base
a collection of up to date technical information located on the Help Menu
a specific way in which dates must be keyed, in which MM stands for month, DD stands for the day, CC represents the century, YY represents the year.
packing data
the deletion of vacant slots from the database
purging data
the process of deleting files of patients who are no longer seen by a provider in a practice
rebuilding indexes
a process that checks and verifies data and corrects any internal problems with the data.
restoring data
the process of retrieving data from back up storage devices
recalculating balances
the process of updating balances on every patient's data to reflect the most recent changes made to the data
where do you access recalculating balances
on the file maintenance dialog box
individual recalculating balance
can be don on the transaction Entry dialog box
what does purging data do
it frees up space on the computer and permits the system to run more efficiently
can purged data be restored
no once purged data is gone it cannot be retrieved, you should back up the date prior to purging the accounts
what data can be purged
appointments, claims, statements, appointment recalls, closed cases, credit card entries
where is the purged data option
in the file maintenance dialog box
packing data
only transaction files with zero balances can be deleted
where is the packing data option
located in the file maintenance dialog box
does rebuilding indexes verify content
not it does not verify content of data
how often should you rebuild the files
once a month the files need to be verified
where is the rebuild indexes option located
in the file maintenance dialog box
how often should you restore data
it is recommended that you perform restore date before each new session, to be sure you are working with your own data
describe 2 ways of issuing a command in Medisoft
1-commands are issued by clicking options on the menu bar 2- or by clicking shortcut buttons on the tool bar
what are the 2 ways data are entered into a box
1-the tab key is used to move between text boxes within a dialog box, 2-keying in data into the text box
what are the 3 ways the help button can assist you
1- hints, 2-built in info, 3-on line info
which menu provided access to office hours, medisofts scheduling feature
the activities dialog box
what is the purpose of the buttons on the toolbar
the buttons are icons, they represent the drop down menu on the toolbar at the top
what is the format for entering in dates
describe 2 ways of exciting Medisoft
1-click exit on the file menu dialog box, 2-click the close box X
Why is it important to back up data regularly
1. backup data can be used to restore data to the systems in the event the data is the system is accidentally or intentional lost or destroyed
why is extra caution required when purging data
because the data is forever lost
when is data restore performed
if you share a computer in an instructional environment, it is recommend that you perform a restore before each new session
in medisoft, where are the 2 places a patients balance can be recalculated
1-in the file maintance dialog box access recalculate balance tab,2- individual patient balances can be calculated in the activities dialog box, click on the enter transaction button clicking the account total column