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Medical Office II Week 4 Chapters 19,20,21,22


a person authorized to act for another person

ABA number

unique identifier for a bank, used on checks and in electronic transactions

bank statement

a record of checking account activity sent to the customer, usually on a monthly basis

bank book

contains a record of deposits, withdrawals, and interest earned with the dates of all the transactions

cashier's check

the purchaser pays the bank the full amount of the check

certified check

a guaranteed check that is always acceptable when a personal check is not

check register

a record showing the check number, person to whom check is paid, amount of check, date and balance

checking account

a bank account against which checks may be written


paper money issed by the government


an amount of money placed in a bank account

deposit record

a record of a deposit given to the customer at the time of the deposit

deposit slip

an itemized list of cash and checks deposited in a checking account

electronic fund transfer EFT

method of crediting and debiting account by computer without checks or deposit slips


This is a signature or a signature plus other information on the back of a check


the payee on the check

insufficient funds

used to indicate that the writer of the check did not have enough money in account


covers the check

magnetic ink character recognition MICR

automated system that reads characters and numbers printed in magnetic ink at the bottom of checks and deposit slips

money order

negotiable instrument often used by individuals who do not have checking accounts or to meet the requirement for purchasing an item or service

stale check

a check presented 120 days after it was written

date, payee, numeric amount, written amount, payer signature

what are the Five factors to incude when writing a check?

mistake on check

write VOID across check and stub and write a new check

restrictive endorsement

-used to endorse checks when they are received
-Stamped or written
-States 'pay to the order of'
-If payee is misspelled, check should be endorsed the same way followed by the correct way
-Effective 9/1/88, federal regulations require all endorsements to be within 1 ½ inches of the trailing edge of all checks

sorting currency

-Put all bills of the same denomination together
-Face bills the same direction, portrait side up
-Stack in order from highest to lowest denomination (for example, 50s, 20s, 10s 5s and 1s)

checking checks to ensure they are endorsed

-Arrange facing up from largest amount to least amount
-List checks by number, last name of maker and amount on deposit slip
-File deposit receipt

reconciling bank statements

-To ensure you and the bank agree on the amount of money in the account
-Checkbook and statement numbers should match

employee requirements and records

-Forms to apply for a SSN can be obtained from social security office, post office and IRS office
-Each employee must complete a W-4 form (Employee's Withholding Allowance Certificate) Indicates the number of exemptions clamed
-If employee does not complete form withholding figured on basis of being single with no exemptions
-A new W-4 form must be completed if there is a change in marital status or a change in the number of exemptions
-Each employee must complete an I-9 form (Employment Eligibility Verification)
-Ensures all persons employed are either US citizens, lawfully admitted aliens or aliens authorized to work in the US

federal fair labor standards act

-Regulates the minimum wage
-Requires that overtime be paid at a minimum wage
-paid time and half for worked over 40 hours a week
-Keep records of hours worked, total pay, deductions withheld for all employees


Vacation benefits usually increase with this

disability insurance

This type of insurance covers a percentage of salary if the employee is unable to work because of a disabling condition

privacy office, payroll officer, security officer

HIPAA has designated these 3 separate responsibility roles are established in a medical office.

HIPAA officer

to coordinate and oversee compliance rules

security officer

this person is responsible for security of patient records

privacy officer

this person keeps track of who has access to the PHI

date, words of negotiability, payee, numeric & written amount, drawee financial institution, signature

what are the 7 features to ensure a check is valid?

practice management insurance

insurance that an individual physician or a group practice will purchase to protect their personal and professional assets in the even they are found liable for some action or lack of action


This must be provided to each employee by January 31 of each year

sign the misspelled way followed by the correct way

You endorse a check in this way if the name of the payee is misspelled?

overdraft account

Accounts that allow checks to be written ofor a larger amount than is currently available


should be prepared for the doctor once all travel plans have been made?

daily, weekly

In regards to inventory, some high usuage items may require this type of update, while others only need this type of update (2 answers in correct order)

safety operations, day to day operations, fiscal operations

3 main responsibilities of office managers

taxes, exemptions, deductions

what is a W-2 form?

show proof of work eligibility

what is I-9?




complete, through




in, within




large, big


















substance that produces


embryonic, immature cell


abnormal condition










to secrete, seperate


pertaining to killing


pertaining to, condition (of)


new opening




flow, discharge





1 1/2 inches of the trailing edge of all checks

effective 9/1/88, federal regulations require all endorsements to be within?

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