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Medical Office II Week 4 Chapters 19,20,21,22

Medical Office II Week 4 Chapters 19,20,21,22
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agent
a person authorized to act for another person
ABA number
unique identifier for a bank, used on checks and in electronic transactions
bank statement
a record of checking account activity sent to the customer, usually on a monthly basis
bank book
contains a record of deposits, withdrawals, and interest earned with the dates of all the transactions
cashier's check
the purchaser pays the bank the full amount of the check
certified check
a guaranteed check that is always acceptable when a personal check is not
check register
a record showing the check number, person to whom check is paid, amount of check, date and balance
checking account
a bank account against which checks may be written
currency
paper money issed by the government
deposit
an amount of money placed in a bank account
deposit record
a record of a deposit given to the customer at the time of the deposit
deposit slip
an itemized list of cash and checks deposited in a checking account
electronic fund transfer EFT
method of crediting and debiting account by computer without checks or deposit slips
endorsement
This is a signature or a signature plus other information on the back of a check
endorser
the payee on the check
insufficient funds
used to indicate that the writer of the check did not have enough money in account
maker
covers the check
magnetic ink character recognition MICR
automated system that reads characters and numbers printed in magnetic ink at the bottom of checks and deposit slips
money order
negotiable instrument often used by individuals who do not have checking accounts or to meet the requirement for purchasing an item or service
stale check
a check presented 120 days after it was written
date, payee, numeric amount, written amount, payer signature
what are the Five factors to incude when writing a check?
mistake on check
write VOID across check and stub and write a new check
restrictive endorsement
-used to endorse checks when they are received
-Stamped or written
-States 'pay to the order of'
-If payee is misspelled, check should be endorsed the same way followed by the correct way
-Effective 9/1/88, federal regulations require all endorsements to be within 1 ½ inches of the trailing edge of all checks
sorting currency
-Put all bills of the same denomination together
-Face bills the same direction, portrait side up
-Stack in order from highest to lowest denomination (for example, 50s, 20s, 10s 5s and 1s)
checking checks to ensure they are endorsed
-Arrange facing up from largest amount to least amount
-List checks by number, last name of maker and amount on deposit slip
-File deposit receipt
reconciling bank statements
-To ensure you and the bank agree on the amount of money in the account
-Checkbook and statement numbers should match
employee requirements and records
-Forms to apply for a SSN can be obtained from social security office, post office and IRS office
-Each employee must complete a W-4 form (Employee's Withholding Allowance Certificate) Indicates the number of exemptions clamed
-If employee does not complete form withholding figured on basis of being single with no exemptions
-A new W-4 form must be completed if there is a change in marital status or a change in the number of exemptions
-Each employee must complete an I-9 form (Employment Eligibility Verification)
-Ensures all persons employed are either US citizens, lawfully admitted aliens or aliens authorized to work in the US
federal fair labor standards act
-Regulates the minimum wage
-Requires that overtime be paid at a minimum wage
-paid time and half for worked over 40 hours a week
-Keep records of hours worked, total pay, deductions withheld for all employees
longevity
Vacation benefits usually increase with this
disability insurance
This type of insurance covers a percentage of salary if the employee is unable to work because of a disabling condition
privacy office, payroll officer, security officer
HIPAA has designated these 3 separate responsibility roles are established in a medical office.
HIPAA officer
to coordinate and oversee compliance rules
security officer
this person is responsible for security of patient records
privacy officer
this person keeps track of who has access to the PHI
date, words of negotiability, payee, numeric & written amount, drawee financial institution, signature
what are the 7 features to ensure a check is valid?
practice management insurance
insurance that an individual physician or a group practice will purchase to protect their personal and professional assets in the even they are found liable for some action or lack of action
w-2
This must be provided to each employee by January 31 of each year
sign the misspelled way followed by the correct way
You endorse a check in this way if the name of the payee is misspelled?
overdraft account
Accounts that allow checks to be written ofor a larger amount than is currently available
itinerary
should be prepared for the doctor once all travel plans have been made?
daily, weekly
In regards to inventory, some high usuage items may require this type of update, while others only need this type of update (2 answers in correct order)
safety operations, day to day operations, fiscal operations
3 main responsibilities of office managers
taxes, exemptions, deductions
what is a W-2 form?
show proof of work eligibility
what is I-9?
ante-
before
iso-
same
dia-
complete, through
intra-
into
endo-
in, within
poly-
many
bi-
two
megalo-
large, big
tachy-
fast
quadra-
four
sub-
under
circum-
around
pan-
all
ultra-
above
gastr/o
stomach
cyan/o
blue
colp/o
vagina
-gen
substance that produces
-blast
embryonic, immature cell
-iasis
abnormal condition
-edema
swelling
-ad
toward
-ectasis
dialation
-ase
enzyme
-crine
to secrete, seperate
-cidal
pertaining to killing
-ory
pertaining to, condition (of)
-stomy
new opening
-pnea
breathing
-rrhea
flow, discharge
-dynia
pain
-pathy
disease
1 1/2 inches of the trailing edge of all checks
effective 9/1/88, federal regulations require all endorsements to be within?