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Lesson: 3

Terms in this set (48)

Occupancy -
Lease Arrangement
Target Invoice Approval -
The succeeding 1st Saturday of the month
Wide Area Workflow
If the invoice states caged invoices need to be entered into this
Pro-Forma Invoice Number
Contract number and date. This helps us mail out invoices sooner
Purple Boxes
Rev. Req dates. It's important to reserve a room on these dates
EAC%
- EAC/Actual
MBAR-
Management Bid Authorization Request
Insno-
Employee number
Labor Category
3 digit number
CAS 14
COM
SCC Contracts
Are not compatible with JAMIS b/c they started on a different operating platform
VIS
Costs that are not feasible, thus we do not cap a risk fund amount
Stop Work
- All hours are immediately closed so the guys can't charge time to the job
HAR -
Intercompany contracts
"Rev Recognized"
The total cost of sales
What is the difference between a yellow sheet and a green sheet?
Yellow sheets indicate that the contract is only at the proposal level and not the contract level
Cost Plus Fixed Price Occupancy
- we use to occupy a space not owned by us
What does it mean if a contract type starts with an E?
Secret
What is the difference between a Business Manager (BM) and a Program Financial Analyst (PFA)?
Nothing the two are the same thing. PFA's used to be referred to as Business Managers
What days of the week represent the calendar month?
Last Friday of each month to the first Saturday of the succeeding month
How can you determine how many invoices you are supposed to get done each month?
Sort the invoices by the first Saturday of each month
What types of contracts are automated revenues typically?
CP and FP
If a situation arises where you have more than one CLIN how should you go about determining what type of contract to create?
Go into CRM and find out what the dominant CLIN is. If there is an equal distribution of CLINS you need to contact the PFA
When can the Billing Scroll be useful?
When there are multiple CLINs it allows us to view what costs we have to bill most of the time. The rare exception is when the contract states the customer would like to see a copy of zero bills. In addition they are good for contacts that are over or nearing the end of POP.
What is the main difference between CP & T&M?
• CP- Does excel sheet match JAMIS
• T&M - Does JAMIS match Excel
What is important when adding a new CLIN?
Go to the original tab in the Rev 0 and add the CLIN
What does it mean when your fee adjustment=Risk price fund amount and the contract doesn't have VIS?
0% profit position because your costs should equal revenue
How do you set up a sub-CLIN in Jamis?
Look up main CLIN and click the Sub-CLIN button
What happens when you transfer contracts from one person to yourself?
It will start you at the beginning and you will need to make adjustments in manual billing based on what you have on the spread.
What do you need before you can create defined invoices?
Lisa will send us a retention email and the invoice number will be on the JAMIS user defined invoice
Where does the JAMIS user defined trial balance need to be saved?
You need to save the final invoice PDF along with the JAMIS post-closing trial balance to the posters folder.
What is important when you see fee retention?
You need to run a check with the following formula in excel:
Sum("fees")*85%. The "Fee" classification excludes the award fee. After you determine how much fee you can charge you need to transfer the remaining to retention in Manual Billings
What is the difference between Segmented and non-segmented contracts?
Segmented- CLINS are broken out into multiple groupings due to:
• Varying EACs
• Timeframes
• Different contract types
These are representative of different CLINs
Non Segmented - All EAC's are treated the same
What do you do if you come across a situation where people need to be paid a different amount (ex. Hazardous Duty)?
You need to go into the hold and release category in JAMIS
What do you always want to do on Time and Material Contracts?
• Mass Process
• Extract
• Trial Invoice
What is manual billings used for?
COM or Fee
Do all T&M contracts need to be approved?
Yes
What should you do with user defined invoices?
Save into the Internal Invoices folder and transfer it to the posters folder
What Code specifies you need to enter an invoice into Wide Area Workflow?
A CAGE Code
What does the Invoice Entity Summary report detail?
Ready Post
Ready Print - means it needs a user defined or it needs to be deleted from the system
How do you know if an email got sent to the customer or not?
GSS Processing
What is your EAC percentage?
EAC%= Fee Recognized/Rev Recognized
When does the hold release button need to be utilized?
You delay the CLIN from being posted for a certain period
Ex. If an individual enters in the wrong job number or gets paid a different rate
What steps need to be taken for T&M Contracts?
1. Mass Process
2. Extract
3. Trial Invoice
What is significant with T&M contracts?
All T&M contracts need a peer review
What allows you to know the voucher needs to be saved into wide area workflow?
Cage Code on the voucher
What does an invoice entity summary state?
"O.K. to print" - means it needs a user defined or it needs to be deleted from the system
"Ready Post"
How can you tell if something got sent to the customer or not?
If the email has an email address and not a name
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