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Prince2 Foundation

exams
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Which is one of the six aspects of project performance that need to be managed?

a) Performance
b) Reliability
c) Scope
d) Ease of use
c) Scope
Which activity within the Controlling a Stage process supports the learn from experience principle?

a) Authorize a Work Package
b) Review the stage status
c) Escalate issues and risks
d) Take corrective action
b) Review the stage status
Which process is triggered by the Project Manager's request to initiate a project?

a) Starting up a Project
b) Initiating a Project
c) Directing a Project
d) Managing a Stage Boundary
c) Directing a Project
The purpose of which theme is to establish mechanisms to monitor and compare actual achievements against those planned?

a) Business Case
b) Change
c) Progress
d) Quality
c) Progress
What is an objective of the Closing a Project process?

a) Check that all the project's products have been accepted by the users
b) Prepare for the final stage of the project
c) Capture the customer's quality expectations
d) Ensure that all benefits have been achieved
a) Check that all the project's products have been accepted by the users
Identify the missing words in the following sentence.

A purpose of the Managing a Stage Boundary process is to provide the Project Board with sufficient information so that it can approve the [ ? ] for the next stage.

a) Work Packages
b) Exception Report
c) Stage Plan
d) Project Brief
c) Stage Plan
Which theme provides information on what is required, how it will be achieved and by whom?

a) Organization
b) Plans
c) Business Case
d) Quality
b) Plans
Which role is responsible for documenting the customer's quality expectations?

a) Project Manager
b) Executive
c) Senior Supplier
d) Senior User
a) Project Manager
Basing projects on a 'management by exception' principle provides which benefit?

a) Promotes consistency of project work and staff mobility
b) Provides a common language
c) Clarity of what a project will deliver, why, when and by whom
d) Efficient and economic use of management time
d) Efficient and economic use of management time
Identify the missing words in the following sentence.

The purpose of the [ ? ] process is to establish solid foundations for the project, enabling the organisation to understand the work that needs to be done to deliver the project's products.

a) Initiating a Project
b) Starting up a Project
c) Directing a Project
d) Managing a Stage Boundary
a) Initiating a Project
What is the purpose of the Managing Product Delivery process?

a) Controls the link between the Project Manager and the Team Manager(s)
b) Tracks the progress of a stage through the consolidation of Checkpoint Reports
c) Provides a link between the work of the Project Manager and the Project Board
d) Maintains a focus on the delivery of benefits throughout the stage
a) Controls the link between the Project Manager and the Team Manager(s)
Which role is responsible for authorizing and monitoring work to be completed and for taking corrective action within a stage?

a) Project Manager
b) Project Support
c) Project Assurance
d) Team Manager
a) Project Manager
Which fact is true of Project Assurance but not quality assurance?

a) Responsible for monitoring the conduct of the project
b) Independent of the Project Manager
c) Appointed as part of the project management team
d) Responsible for reviewing the project for compliance with corporate standards
c) Appointed as part of the project management team
Which statement does NOT define a characteristic of a project?

a) Has a higher degree of risk than business as usual
b) Involves people with different skills introducing a change that will impact others outside of the team
c) Has a lifespan that usually covers the delivery of the desired outcomes and the realization of all the expected benefits
d) A temporary management structure created for the implementation of business products
c) Has a lifespan that usually covers the delivery of the desired outcomes and the realization of all the expected benefits
Which product forms the 'contract' between the Project Manager and the Project Board for the
project?

a) Project Plan
b) Project Product Description
c) Project Initiation Documentation
d) Project Brief
c) Project Initiation Documentation
What is an objective of the Managing a Stage Boundary process?

a) Enable the Project Board to commit resources and expenditure required for the initiation stage
b) Review and, if necessary, updates the Project Initiation Documentation
c) Provide a controlled break between those managing the project and those creating products
d) Ensure a periodic review is held to approve the products created within the completed stage
b) Review and, if necessary, updates the Project Initiation Documentation
Which of the following is a baseline management product?

a) Benefits Review Plan
b) Issue Register
c) Highlight Report
d) Product Status Account
a) Benefits Review Plan
What is a purpose of the Closing a Project process?

a) Define the procedure for handing over products
b) Provide a fixed point at which acceptance for the project product is confirmed
c) Define formal requirements for the acceptance, execution and delivery of project work
d) Confirm all project benefits have been achieved
b) Provide a fixed point at which acceptance for the project product is confirmed
What does a Product Description contain?

1. A breakdown of the individual parts that make up the product
2. The management stage in which the product is to be created
3. The reviewer(s) for the product
4. Any allowable deviation from the specified quality criteria

a) 1, 2, 3
b) 1, 2, 4
c) 1, 3, 4
d) 2, 3, 4
c) 1, 3, 4
How is a Product Description used in the Controlling a Stage process?

a) To demonstrate that a product meets its quality criteria by applying the quality method specified
b) To develop a Work Package
c) To develop the product(s) to the defined quality criteria
d) To set stage tolerances
b) To develop a Work Package
What is a purpose of a Checkpoint Report?

a) Provides progress information on all of the Work Packages within a stage
b) Updates the Project Manager on the status of a Work Package
c) Records results of all quality checks and quality reviews held during the stage
d) Provides details of Work Packages to be issued before the next report is due
b) Updates the Project Manager on the status of a Work Package
Which of the PRINCE2 principles uses tolerances to establish the limits of delegated authority?

a) Manage by stages
b) Tailor to suit the project environment
c) Focus on products
d) Manage by exception
d) Manage by exception
When would the Project Board approve the customer's quality expectations?

a) Authorizing initiation
b) Authorizing the project
c) Giving ad hoc direction
d) Authorizing a Stage or Exception Plan
a) Authorizing initiation
Which is one of the four integrated elements within PRINCE2?

a) Quality
b) Role descriptions
c) Processes
d) Product Descriptions
c) Processes
How does the Starting up a Project process support the manage by stages principle?

a) Provides a structured set of activities for the pre-project stage of the PRINCE2 journey
b) Determines the level of authority delegated to the Project Manager for the initiation stage
c) Ensures time is not wasted initiating a project based on unsound assumptions
d) Ensures that the work required for project initiation is planned
d) Ensures that the work required for project initiation is planned
How does the Managing a Stage Boundary process support the focus on products principle?

a) Prepares and distributes an interim report on what has gone well
b) Documents the agreed level of quality for each of the deliverables of the next stage
c) Replans a stage in response to a forecast deviation from tolerance
d) Reviews and, if necessary, updates the project management team for the next stage
b) Documents the agreed level of quality for each of the deliverables of the next stage
What is a benefit of adopting the product-based planning technique?

a) All the required products of the project will be delivered to time and to cost
b) Clearly shows how long a project will take and highlights those products on the critical path
c) It removes the need for activity-based planning
d) Reduces the risk of incorrectly scoping the project
d) Reduces the risk of incorrectly scoping the project
Which is a reason for reviewing the Project Brief during the Initiating a Project process?

a) Provides details of the selected solution to be delivered by the project
b) Describes lessons to be learned from similar projects
c) Identifies risks and issues associated with configuration management
d) Confirms the time and cost tolerances for the next stage
a) Provides details of the selected solution to be delivered by the project
Which project management team role can trigger a premature closure of a project?

a) Project Manager
b) Project Board
c) Project Support
d) Project Assurance
b) Project Board
Which is a purpose of the Organization theme?

a) Establish tolerances around the resources utilized on the project
b) Provide project management training to those working within the project
c) Define the structure of accountability and responsibilities on the project
d) Implement the controls required to permit management by exception
c) Define the structure of accountability and responsibilities on the project
Which of the following takes place before the initiation of a project?

1. Provide the Executive with a role description
2. Consider the successes and failures of similar activities carried out in the past
3. Record and update all initial risks in the Daily Log
4. Develop the detailed Business Case stating why the project is worth doing

a) 1, 2, 3
b) 1, 2, 4
c) 1, 3, 4
d) 2, 3, 4
a) 1, 2, 3
Which is the first plan to be created?

a) Project Plan
b) Initiation Stage Plan
c) Team Plan
d) Exception Plan
b) Initiation Stage Plan
Which process is used to communicate with corporate or programme management?

a) Managing Product Delivery
b) Directing a Project
c) Controlling a Stage
d) Managing a Stage Boundary
b) Directing a Project
What does the Managing Product Delivery process NOT aim to ensure?

a) Suppliers understand what is expected of them
b) Products of appropriate quality are delivered
c) The Project Board is kept informed of progress on the products
d) Work for the team is agreed with the Project Manager
c) The Project Board is kept informed of progress on the products
Which is an objective of the quality review technique?

a) Involve key interested parties in promoting wider acceptance of the product
b) Develop and improve the specification of a product through continuous assessment
c) Correct any errors found in a product during the quality review meeting
d) Update the status information in the Configuration Item Record when a product is signed-off
a) Involve key interested parties in promoting wider acceptance of the product
How is the Risk Register used in the Managing a Stage Boundary process?

a) Checked for any Issue Reports noted for review at stage end
b) Reviewed for the status of risks
c) Updated to record that all risks have been closed
d) Checked to ensure that all open risks have been transferred to the Issue Register
b) Reviewed for the status of risks
Identify the missing words in the following sentence.

Any requests for change, which require Project Board approval, should be recorded in the [ ? ] and monitored by the Project Manager

a) Product Description
b) Issue Register
c) Configuration Item Record
d) Quality Register
b) Issue Register
What is a purpose of the Project Brief?

a) Define how and when a measurement of the achievement of the project's benefits can be made
b) Define any lessons from previous projects and how they may affect this project
c) Communicate the quality techniques and standards to be applied to achieve the required quality levels
d) Provide sufficient information for the decision to initiate the project
d) Provide sufficient information for the decision to initiate the project
If a product fails its quality check, which product should always be updated?

a) Risk Register
b) Issue Register
c) Quality Register
d) Lessons Log
c) Quality Register
How does the Business Case theme support the continued business justification principle?

a) Allows projects not delivering direct benefits to proceed without a Business Case
b) Removes the need for a separate Business Case where a project is part of a programme
c) Mandates that even the simplest of projects should have a Business Case
d) Ensures a new Business Case is created at the end of each stage to confirm the viability of the next stage
c) Mandates that even the simplest of projects should have a Business Case
How does the Managing Product Delivery process support the manage by exception principle?

a) By breaking work down into stages that are easier to plan
b) Using Team Managers who have experience in the work
c) Team Managers should warn the Project Manager of any threat to the tolerances that are defined in the Work Package
d) Team Managers create an Exception Report for events beyond Work Package limits
c) Team Managers should warn the Project Manager of any threat to the tolerances that are defined in the Work Package
Which is a purpose of the Starting up a Project process?

a) Ensuring that the prerequisites for initiating the project are in place
b) Establishing that the Project Plan can meet the required target dates
c) Creating the Project Initiation Documentation so the project can be initiated
d) Confirming to corporate or programme management that quality expectations will be met
a) Ensuring that the prerequisites for initiating the project are in place
Which is recommended as a possible risk response type for an opportunity?

a) Reduce
b) Transfer
c) Reject
d) Fallback
c) Reject
Which is NOT a responsibility of the Project Board?

a) Allocate tolerance to specialist teams
b) Transfer ownership of the Benefits Review Plan to corporate or programme management
c) Approve the Project Product Description
d) Confirm the required frequency of Highlight Reports
a) Allocate tolerance to specialist teams
Who sets the project tolerances?

a) Project Board
b) Corporate/programme management
c) Executive
d) Project Manager
b) Corporate/programme management
After the first stage, when are the Stage Plans for further stages produced?

a) Near the end of the current stage
b) After completion of the current stage
c) When creating the Project Plan
d) At the start of the initiation stage
a) Near the end of the current stage
What levels of plan are recommended by PRINCE2?

a) Project Plan
b) Project Plan and Stage Plan
c) Project Plan, Stage Plan and Team Plan
d) Project Plan, Stage Plan, Team Plan and Exception Plan
c) Project Plan, Stage Plan and Team Plan
Identify the missing words in the following sentence.
The Team Plan should be checked by [ ? ] to ensure that any supplier and operating standards defined for the project are used appropriately.

a) User Assurance
b) Supplier Assurance
c) Business Assurance
d) quality assurance
b) Supplier Assurance
How does the Initiating a Project process support the continued business justification principle?

a) Confirms who is to be involved in the project decision-making
b) Clarifies the products to be delivered
c) Documents how the corporate project management method will be tailored to suit the project
d) Refines the Business Case
d) Refines the Business Case
What is risk appetite?

a) Part of the project budget, used to pay for any additional activities required to manage risks
b) The funds the Project Board is willing to spend on the management of risk
c) Permissible deviation from planned expenditure without the need to escalate to the next higher authority
d) An organization's attitude towards risk-taking
d) An organization's attitude towards risk-taking
Who represents the 'delivering' level on the project management team?

a) Project Board
b) Project Manager
c) Team Manager
d) Project Support
c) Team Manager
What is a purpose of the Benefits Review Plan?

a) Document the justification for the undertaking of a project
b) Describe only residual benefits and those that could not be achieved during the lifecycle of the project
c) Provide a schedule for measuring the achievement of benefits
d) Provide the reasons for the project, for entry into the Business Case
c) Provide a schedule for measuring the achievement of benefits
What is a purpose of a Configuration Item Record?

a) Provide a summary of the status of all products at any one time
b) Provide any details of important links between configuration items
c) Support the creation of the project product breakdown structure
d) Include an analysis of an issue or risk which caused the product to change
b) Provide any details of important links between configuration items
Which is NOT a purpose of the Controlling a Stage process?

a) Take corrective actions to control deviations from the Stage Plan
b) Recommend the time and cost tolerance for the stage
c) Report progress to the Project Board
d) Assign work to be done
b) Recommend the time and cost tolerance for the stage
Which statement is true of stages?

a) A project can be scheduled without management stages
b) There can be several management stages within a technical stage
c) Several management stages can be scheduled to run concurrently
d) Technical stages and management stages should always end together
b) There can be several management stages within a technical stage
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