The entry of second or supplemental responses is discretionary with the PTO
If intentional, must remedy within statutory period to avoid abandonment
If unintentional, examiner can either accept it or require reply within remaining period or set a new 1 month time limit (extendable); new time limit cannot be given after final OA
Types of Amendments -
Preliminary Amendment - received by PTO before first OA is mailed
Not considered part of original disclosure unless filed with original app and later filed oath refers to it
Should be filed after app gets app number and filing date if not filed with original app
Should be filed with original app if claims are canceled to reduce the filing fee
For CPA's, preliminary amendments must be filed on the filing date of the CPA
A preliminary amendment will not be entered if it cancels all claims and fails to simultaneously submit any new claims
A preliminary amendment generally will not be disapproved if it is filed no later than: 3 months from filing date; filing date of CPA; OR 3 months from date the national stage is entered. NOT extendable time periods
Factors to be considered in whether a preliminary amendment "unduly interferes" with preparation of first OA: nature of changes to claims or spec that would result from entry of amendment; state of preparation of first OA as of date of receipt or pre. Amendment
Amendments after Final Rejection - no unrestricted right to entry of amendments after final rejection unless:
Amendment cancels claims or complies with objections as to form
Places case in condition for allowance or better form for appeal
Adopts suggestions by examiner
Period for reply cannot be extended more than 6 months from the date of the final action
If applicant replies within 2 months from date of mailing of final rejection, and the PTO does not issues an advisory action until after the end of the 3 month shortened period for reply, any extension fee will be calculated from the mailing date of the advisory action
Amendments After Allowance of All Claims - you have no right to have amendment entered after mailing of Notice of Allowance - it's a matter of grace, good and sufficient reason in petition and fee
If amendment is received in PTO before NOA is mailed, but does not get to examiner until after NOA is mailed, it has same standing as if NOA was not mailed
If filed after NOA, must also submit a showing as to: why it's necessary; why it requires no additional search or examination; why claims are patentable; why claims were not presented earlier
A supplemental oath or declaration is NOT treated as an amendment, but a supplemental reissue oath or decl. is so treated
Affidavit or Declaration of Prior Invention
Purpose is to prove that applicant was the first inventor when faced with a reference dated earlier than the application filing date
Constructive RTP - filing a US patent application
Needed when any claim of an application or patent under reexam is rejected based on prior art before the date of invention
Who may file? Inventor; Assignee (when affidavit from inventor cannot be produced); Owner of patent under reexam; and Party qualified when inventor is dead, insane, or refuses to sign
What may be filed? Oath or declaration established invention of the subject matter; and If conception - applicant must SHOW (alleging is not enough) evidence of facts establishing diligence
Geographical Limitations - prior invention may not be established under this section before Dec 8, 1993 in a NAFTA country or before Jan 1, 1996 in a WTO country.
Swearing behind can not be used if: The rejection is based upon a US patent claiming same invention (interference); or Statutory bar (102(b))
Must be filed before final rejection; before appeal; after final rejection and submitted with a first reply after final for the overcoming a new ground of rejection or with a satisfactory showing under 116 or 195; under 129
Affidavits or Declarations Traversing Rejections
Purpose is to demonstrate any fact to justify patentability; e.g., commercial success, unexpected results, the cited reference is the applicant's own work or was derived from applicant
Needed when claims are rejected or objected to
Objective evidence must be considered: comparative date; unexpected results; commercial success; long-felt but unsolved need; failure of others; skepticism of experts, etc.
Opinion evidence is also entitled to be considered
May not be submitted if the rejection is based on a US patent to others claiming same patentable invention (interference)
Must be timely filed: before final rejection; before appeal; after final rejection and submitted with a first reply after final for the overcoming a new ground of rejection or with a satisfactory showing under 116 or 195; under 129
Attorney arguments cannot take the place of objective evidence
Presumptions of validity must be rebutted by a preponderance of evidence
Public Use Proceeding
A public use proceeding determines whether an invention claimed in an application had been in public use or on sale over 1 year before filing of application.
Trade Secret, Proprietary, and Protective Order Material
Proprietary information can be submitted if it is believed to be material to patentability:
If it is material, it will be made of record in app
If it is NOT material, it will be resealed and retained in case applicant files a petition to expunge
Will not be made available to public until issuance of the patent
Info submitted in reissue or reexams will be sealed. If important to reasonable examiner, it will become permanent part of app; if not, it will be resealed pending possible petition to expunge
Info that is only favorable to patentability should not be submitted
Petition to expunge information -
must have fee
available for: Information properly submitted that was not found to be material; Info unintentionally submitted in application; Info submitted in incorrect application; Cannot be used for info forming part of the original disclosure, however, applicant can try to petition for a waiver to get originally filed material expunged
Examination Procedures: 700-706
The basics of the Examination Process:
Examiner will review the file to make sure all the necessary elements (oath, spec, claims, drawings, etc.) are present.
The claim then gets put on a storage rack waiting for the first Office action.
When the examination begins, the examiner (1) reads the spec and claims, and then (2) searches prior art.
Requests for Info (704.10-12; 37 CFR 1.105 in Charts):
When the examiner needs more information needs more information that is reasonably necessary to conduct the examination, he may request the info from any applicant or assignee of the patent app.
The examiner may be allowed to compel the disclosure of information if it is reasonably necessary
This information does not have to be the same type of info that is already required to be disclosed in an IDS.
The burden of production for a request is finding ifno that isreasonably and readily available, which is a much lower burden than required under 37 CFR 1.56(c) disclosure statements.
The examiner may require any info reasonably necessary for: pending apps, abandoned apps, apps entering the National stage under 35 U.S.C. 371, in a patent, or in a reexamination (basically in any situation where an examiner needs info). The requests for information are made at the examiner's discretion.
Replying to the Request:
Making the Reply: The applicant may reply to the request with a complete reply (704.12) that gives all the information needed for each enumerated request.
Requesting an extension: The initial time period for reply is set for a shortened statutory time period of 2 months, with the 37 CFR 1.136(a) option to extend by an additional 4 months.
Petitioning that the request is unfair: The applicant my petition under 37 CFR 1.181 that a request for information is unfair, but the petition is not a response, and the time period keeps on going while the petition is being considered.
Rejecting Claims (706):
The main sequence for how claims are treated by the USPTO is this:
1. examine patent, claims, search prior art -> 2. If rejecting a claim, issue first rejection -> 3. Applicant may appeal under 37 CFR 1.111, may have amendments (but no new matter!) to back the appeal -> 4. If not accepted, a second rejection (that is usually a final rejection) is issued -> 5. If there is a final rejection, then the applicant has 1 more chance under the (narrower) 37 CFR 1.116 to appeal the final rejection.
2 Main forms of Rejection: Assuming a claim is actually properly made and supported by the patent app, the claim will usually only be rejected for 2 reasons:
1. Prior Art: Under 35 U.S.C. 102 if there is even one single reference that establishes that there is valid prior art to a claim, then the claim may be rejected.
Prior art might include: already granted patents or published patent apps (either in the U.S. or abroad), publications describing the invention (usually in English), sale of the invention (even if the applicant is selling the invention himself, if he waits > 12 months he cannot patent it).
2. Obviousness: Under 35 U.S.C. 103, this is trickier, while there is not one single source showing the invention, many sources that each show parts of the claim when put together would be obvious to someone skilled in the art. So if the claim is for already-existing components A+B+C, if the combination of A+B+C would be obvious to a normal professional skilled in the art, then the claim fails on obviousness.
Prior Art: WHAT IS THE EFFECTIVE FILING DATE (VERY IMPORTANT)
A. If applicant is filing a continuation/divisional of one or more U.S. or international apps, (and if the apps are valid on their own for having filing dates under 35 U.S.C. 120 for U.S. or 35 U.S.C. 365 for IA) then the effective filing date is: the earliest filing date in the line of continuation or divisional apps. (Remember that these apps are not allowed to have any new matter in them)
B. If the app is a CIP of a proper U.S. app or IA, any claims in the new app that are not supported by the parent app (new matter) will get the filing date of the new application (new matter, new filing date). However, other claims that are fully supported by the parent apps (not new material) are still given the effective filing date of the earlier parent application.
C. If the applicant is claiming foreign priority (35 U.S.C. 119(a)-(d); 35 U.S.C. 365(a), (b)) then the effective filing date is still the date of the U.S. application (unless also claiming a U.S. patent seen above). Remember: foreign priority dates are not the same as claiming a benefit, and have fewer privileges.
D. (Provisional apps) If the app is claiming priority of a 35 U.S.C. 119(e) PA, the effective filing date for any claims that are fully supported by specific information in the PA is the same as the filing date of the PA
The Law on Prior-Art 35 U.S.C. 102: An inventor is entitled to a patent on the invention unless...
(a): the invention was known or used by others in this country(meaning the U.S. only), or patented or described in a printed publication in this or a foreign country, before the invention thereof by the applicant for patent, OR
(b): the invention was patented or described in a printed publication in this or a foreign country or in public use or on sale in this country, more than one year prior to the date of the application for patent in the United States, OR
(c): the inventor abandons the invention OR
(d): The applicant already patented or applied for patent on the invention in a foreign country more than one year prior to the date of the application for patent in the United States, OR
(e): (In plain English): If somebody else files a U.S. patent app or international patent app that has an effective filing date before theeffective filing date of the current patent app that claims the same invention, whichever app has the earliest filing date will win.
For apps in the US the earliest U.S. filing date is the effective date (including the earliest filing where an app is able to claim the benefit of the earlier filing date).
For International Apps (IA) there is the possibility of getting a date earlier than the US date with these caveats for a date cutoff of 20001129:
Before 20001129: NO claiming back to a previous IA, either by bringing the IA onto the national stage, OR by filing a new US app and claiming foreign priority on the IA.
On or After 20001129: This is more fun. Look at the original IA filing date. If the IA specifies the US, and if the PCT/WIPO publishes it in ENGLISH (even if the original app is not English) then the original filing date of the IA will be effective for 102(e) purposes. If it is not in ENGLISH then no dice!
9 CRUCIAL Examples Showing 102 in action: (pages 231-240):
File a valid U.S. app on 20001208, no claiming of benefits/priority. The effective filing date is simply 20001208 (nice & easy).
Now, file a valid U.S. app on 20010101 that properly claims the benefit of a previous NPA (or claims priority on a previous PA) that was given a filing date of 20000101 (1 year earlier). The effective filing date is allowed to be the earlier 20000101 date! (Everything is within the U.S. here).
File a foreign application in a foreign country (Japan) on 19980622. Then later on (but within 1 year to allow for claiming priority on a foreign app) you file a normal NPA in the U.S. on 19990621. The U.S. filing date is the effective filing date even if you are able to claim priority on the foreign filing.
File an IA (remember an IA is different than just filing a foreign app) in Sweden (in Swedish) on 20001201 (after the 20001129 date), and it designates the US. On 20010220 WIPO publishes the app IN ENGLISH. Then later on, the app is brought into the U.S. national stage (35 U.S.C. 371(c)). The earliest effective filing date is allowed to be the original IA filing date of 20001129!
Take the above example, change the language that WIPO uses in publishing to anything other than English. NOW THERE IS NO DATE AT ALL FOR THE IA BEING BROUGHT TO THE U.S. STAGE UNDER 102(e). The dates used in 102(a) and 102(b) still apply in this case, they will be from the date that WIPO published (200010220), even though it was not published in English.
Same IA as seen in 4-5 BUT it was filed before the 20001129 cutoff date: IA filed in Sweden designating the U.S. filed on 20000101. WIPO publishes it on 20010701 (language does not matter). The app is then brought onto the U.S. Stage on 20020701. The earliest effective date under 102(e) is the date that the patent was brought onto the US national stage (20020701). However, remember that for 102(a),(b) the date is still when WIPO published on 20010701.
New example: IA is filed in Sweden, with the U.S. designated on 20010301 (after the cutoff). WIPO then publishes IN ENGLISH on 20020901. Later on, on 20030501, there is a BRAND NEW APPLICATION filed under 35 U.S.C. 111 (the normal way to file an app) in the U.S. that claims the benefit of the earlier IA filing. Because WIPO published in English, the U.S. app under 102(e) gets the 20010301 date from the original IA app.
Remember: Normally for foreign filings all you can do is get a foreign priority (with the filing date NOT going back to the foreign filing date), and even then it has to be done within 12 months (this is longer than 12 months). This situation allows a normal U.S. NPA to actually claim the benefit on an IA.
Same example as above, but WIPO DOES NOT PUBLISH IN ENGLISH: Because WIPO did not publish in English, the new 102(e) date is now 20030501, the date of the U.S. filing with no benefit claimed to the earlier IA. However, remember that 102(a)(b) are still in play with the date that WIPO published, which in this case is 20020901.
Now assume the IA gets filed BEFORE 20001129: IA filed on 20000301 (before the cutoff!) designating the U.S.. On 20010901 WIPO publishes the app (it does no matter what the language is). Later on 20011201 there is a brand new 35 U.S.C. 111 app in the U.S. trying to claim the benefit or priority of the original IA. The IA date doesnot apply, the 102(e) effective date is the same as the U.S. filing date of 20011201! (Before the 20001129 cutoff there was no claiming of a previous IA). However, the WIPO publishing date of 20010901 can still be used under 102(a)(b).
Prior Art: How to protest a rejection based on prior art? (706.o2(b))
For 102(a), (b) prior art (already known or published, or known by the inventor for > 12 months before the effective filing date) there are 4 major ways to fight a rejection:
A. Persuasively argue that the claims are patently distinguishable from the prior art. (Hey, our claim is for something different than the prior art, and is still OK!)
B. Amending the claims to make them patently distinguishable. (OK, we will change the claims so that they are actually different from the prior art).
C. Perfecting Priority (35 U.S.C. 120) within the time period of 37 CFR 1.78(a), by amending the spec to make a specific reference to a prior app (or by filing an ADS with the reference) and by establishing that the prior app satisfies enablement and description requirements ofr 35 U.S.C. 112. (Try to refer back to a previous app, remember there needs to be at least 1 common inventor/assignee, and the claims have to be supported by the prior valid application).
D. Perfecting a priority claim under 35 U.S.C. 119(e) for a prior PA. Remember that to get priority the NPA the NPA has to be filed within 12 months of the original PA. So, under a 102(b) rejection (which is for an invention being known for > 12 months) there is always going to have to be an intermediate NPA in there somewhere that keeps the chain intact to get the original filing date of the PA.
For a 102(e) (Somebody already filed for a patent) there are 6 ways to fight the rejection:
A. Persuasively argue that the claims are patently distinguishable from the prior art. (Hey, our claim is for something different than the prior art, and is still OK!)
B. Amending the claims to make them patently distinguishable. (OK, we will change the claims so that they are actually different from the prior art).
C. Filing an affidavit under 37 CFR 1.132 to show the earlier app is not by "another" (Claim that the applicants for the new invention are the same applicants as for the prior app too. There probably needs to be at least 1 inventor/assignee in overlap).
D. File an Affidavit under 37 CFR 1.131 showing that this applicantactually invented the invention before the other prior applicant. (This is what Dad was talking about as being stupid and may potentially be fixed). The applicant needs to have some pretty good evidence (that would stand up in court) to show that he actually made the invention before the other competing app. was filed.
E. See C above, amending to claim the benefit of a valid earlier NPA. (See also the big things about international applications too!)
F. See D. above, amending to claim priority over a valid PA.
More on Obviousness: (706.02(j)(k):
To get a prima facie case of obviousness there are 3 elements that must be met:
A. some suggestion or motivation in the references themselves, or on generally available knowledge to modify the reference or combine teachings of the reference. (Either the invention is just putting known items together (like peanut-butter & jelly) OR somebody who is skilled in the art would know how to put the things together.
B. There must be a reasonable expectation of sucess (putting all the stuff together oughta work to make it obvious, if some magic unexpected result occurs then the patent might not be obvious at that point.)
C. Prior art reference(s) must teach or suggest all the limitations that are in the claim. The teaching to to make the combination of items seen in the claim AND the suggestion that success would be likely both have to be found in the prior art, not based simply on the info in the applicant's disclosure. (This is saying that somebody else has to have already mentioned the possibility of the combination AND that it would likely work in prior art, it is not simply enough to eyeball the application and say: duh this is obvious).
Common Ownership & Joint Research Agreements used to Defuse problems with Prior Art (706.02, with 706.03)
Review of 35 U.S.C. 102(e)(f)(g):
102(e): If somebody else has an app in already covering the same claims the earlier app wins. (no patent for later app)
102(f): If the applicant did not actually invent the invention, no patent.
102(g): If someone other than the applicant made the invention in the U.S. and did not abandon, suppress, conceal it. (your neigbor invents a widget, you cannot claim to have invented it in your application).
And now 35 U.S.C. 103(c):
After 19991129: Take a claim that has been rejected under any of 102(e)(f)(g). If it turns out that there was a common owner of the prior inventions that would create prior art, AND that this common owner also owned the new invention at the time it was actually invented, then the common owner can still get the patent.
Imagine that A got the rights to original invention X and then invents X' which would be considered derived from X or obvious from X. Because A owned X, and owned X' at the time X' was invented, the objections under 102(e)(f)(g) would be cancelled out.
Before 19991129: The exceptions only worked for 102(f)(g), if there was a prior app (102(e)) that would still be considered prior art.
Common Ownership: This means that a party or multiple parties had 100% ownership of both the prior invention and the the new invention at the time the new invention was invented.
Example: A & B are wholly-owned subsidiaries of MegaCo, and A invents invention X, followed by invention X' (an obvious improvement on X) from B. Since MegaCo owned A & B fully, it is the common owner of both X & X' and will not have prior art problems.
It works for assignment too: Companies A & B have an agreement to assign each other all inventions made. Employee X of company A has an agreement to assign all of his inventions to company A (but the agreement says nothing about company B). The invention goes from: X -> A <-> B and A & B are both common owners of the invention. Either A or B may then invent X' and not have to worry about prior art from X.
However: Same example as above, but say that the assignment agreement is only concluded after B has invented X'. In this case, B was not a common owner of X, and A was not a common owner of X', so X' would fail on the 102(e)(f)(g) claims.
3 Major needs for common ownership:
1. prior art to the claimed invention must be commonly owned (100% by the same party or joint parties) OR
2. subject to assignment to the common owner (like when an employee makes an invention that is assigned to the employer who is the common owner of multiple inventions). OR
3. There was a JRA in place (see below)
More Changes After the CREATE Act of 20041210:
Now common ownership is not always necessary if there is a Joint Research Agreement (JRA) between Parties.
3 Major points needed for the JRA:
1. claimed invention was made on behalf of the parties to the JRA and
2. the invention was made due to activities of the JRA (not just invented at random, but as part o f the JRA) and
3. The app has to be amended to clearly disclose the names of the parties to the JRA.
A JRA is different than common ownership in that multiple parties do not have to share or assign ownership of inventions back & forth. For example, if a University A has a JRA with corp. B, then A can invent X under the JRA, but retain ownership of X, while B may invent X' (normally defeated under 102(f)(g)) and still get a patent on it because of the JRA. B still does not own X, and A still does not own X'.
However: If there is a JRA that comes into effect AFTER the new invention is made, the new invention is not covered.
Also: JRA's are often narrow, so a JRA covering invention Y will not allow the partner to make a new invention X' based on the partner's previous invention X. (Look at thetime and scope of the JRA to determine if it works).
Evidence Needed to Prove Common Ownership:
Remember: The evidence must prove there was common ownership at the time of the later invention, it is not enough just to show the applicant owns both inventions at the present time.
In order to prove this, (1) the applicant or applicant's atty/agent of record must make a statement to the effect that the prior inventions and the new invention were all commonly owned; (2) the statement should be clear & conspicuous (on a separate sheet as part of the app) to notify the examiner.
Example: "Application X and Patent A were, at the time the invention of Application X was made, were both owned by Corp. Z (common owner)"
Evidence Needed to Prove the JRA:
Once the examiner has the prima facie case of obviousness made, the burden of overcoming the obviousness is back on the applicant. Just as with the common ownership, the applicant must clearly show that the invention is within the scope of the JRA, and that the JRA was in effect before the later invention was made.
When is something considered "invented" for the purposes of finding common ownership or JRA?
The invention must be at a stage where the inventor has prepared drawings or other descriptions that are sufficient to enable a person skilled in the art to practice the invention.
Biotechnology Apps (706.02(n)):
Short note: A biotech app has to contain both the process and the compositioninformation for the invention together in 1 app OR if it is in 2 apps they both must have the same effective date. Both the process and the composition also have to be owned/assigned to the common owner.
When you have an invention, but you still won't get a Patent: Non-patentable inventions. (706.03)
Subject Matter Eligibility: Some subject matter CANNOT be patented:
Printed Matter: The text of a book is not patentable (a mechanism to make a book might be, but not the text itself).
Naturally Occurring Articles: You cannot patent a plant/animal found in nature (genetically engineered ones are different). Example: Peeled shrimp are not patentable (although a new mechanism to actually peel the shrimp could be).
Scientific Principles: Theoretical discoveries that are not actual inventions cannot be patented.
Every patent must have utility to be valid. This requirement is very loose and generally is only used to stop patents on things like perpetual motion machines (although some do get through anyway).
Just because an invention is 'immoral' or could be used for illegal purposes it can still be patented.
Exception: Written straight into the statute, any invention that is useful only for making nuclear weapons is not patentable.
Steps in the Examination (706.07-708)
The following list comprises the main steps in a patent examination process (assuming no interference claims):
1. Investigation of the app and of prior art (37 CFR 1.104 in Charts):
This is where the examiner initially examines the patent app and the prior art.
Almost all the time, the examiner will issue an initial rejection of the claims in the First Office Action taken after the app is received.
The applicant gets back copies of the best references found to support the rejection.
After the first office action, the applicant has the 3 month Shortened Statutory Period (SSP) in which to reply to the Office Action. The SSP may be extended by an extra 3 months under 1.136(a) by paying a fee.
The initial rejection is usually non-final BUT (706.07(b)) sometimes an app may receive a final rejection on the first Office action when:
the new app is a continuation or substitution for an earlier app AND
all claims in the new app:
are drawn on the same invention as the earlier app AND
the claims were already properly given a final rejection in the earlier app.
But it is not proper to give final rejection on the first action when:
New issues were raised that required further searching
New matter was introduced.
2. After an initial rejection (non-final), the applicant must reply to the Office Action (37 CFR 1.111 in Charts):
This reply must have an answer for every ground mentioned in the rejection of the app.
If there is no reply under the SSP + 3 month extension, the app is abandoned.
3. Replies to the intial Office Action (37 CFR 1.112):
the reply will be reconsidered and reexamined.
Notification will be made to the applicant of allowances/rejections and the applicant can replu under 37 CFR 1.111 unless the action is final.
4. Final Rejections: (37 CFR 1.113, 706.07(a))
Usually the second rejection after a 1.111 reply is considered a Final Rejection.
At this point, things are more limited:
Filing a reply under 37 CFR 1.116, unlike the broader 1.111, this reply is only to fix formal errors in the app (like an Ex parte Quayle situation); or if the applicant got some of the claims, it might cancel the finally rejected claims in order to have a formally correct patent.
Filing an appeal that the final rejection should not have been made (requires notice of appeal & brief).
OR: Under 37 CFR 1.114 file a Request for Continued Examination (RCE) to keep examination alive.
Any of the above must be filed withing the 3 month SSP + 3 month extension under 37 CFR 1.136(a).
The applicant will file amendment(s) to reply to final rejections, and the amendments may be non-entered (not part of the official app). This is to buy time to either file an appeal, or to file an RCE under 37 CFR 1.114, possibly a CIP with new matter (37 CFR 1.53(b)), or for design patents a CPA under 37 CFR 1.53(d).
Time to Reply when there is a final Rejection (706.07(f)):
Whenever there is a final rejection, the normal 3 month SSP applies, but in addition to the 3 month period:
If there is a reply filed within 2 months of the final Office action, the SSP will expire at the end of 3 months on the FOA or on the mailing date of the Advisory Action whichever is later. (Basically, if the reply is within the shortened 2 month window, then if the Advisory Action is somewhat late, you can get the later date of the Advisory Action or the normal SSP to file appeals or RCE's in addition to normal replies.
However, the 6 month total time period (SSP + 3 month extension) is still the final time limit after the final rejection
More on RCE's: (37 CFR 1.114, 706.07(h))
An RCE has to be filed when prosecution of an app is closed. "Closed" means:
1. the app is under appeal
2. there has been a final rejection under the last Office action.
3. there has been a notice of allowance (the claims are being allowed)
4. Any action that closes prosecution (meaning no more exams are being made). Example: Ex parte Quayle where the claims are substantively OK, but the app needs to have formal corrections made before it is finalized.
Remember: an RCE is not the same thing as a 37 CFR 1.53(b) continuation. For design patents, the CPA is sued instead, but remember, there is no CPA for a utility or plant patent.
RCE Deadlines: These are different than for just a normal reply! The RCE must be filed before the earliest of:
1. Payment of the issue fee (when you actually get a patent). Exceptions may be made if the Office grants a petition under 37 CFR 1.313.
2. Abandonment of the app (The reason all of those replies above matter is that they keep the app alive instead of abandoning it. This buys time to get the RCE filed).
3. A filing of notice of appeal to the Federal Circuit or commencement of a civil action (RCE's cannot happen while court proceedings are going on). However, if the court proceeding is terminated, the RCE could be filed if the patent is not abandoned.
What does the applicant have to submit in the RCE?
The submission usually has: (a) an IDS; (b) an amendment to written descriptions, claims, or drawings; (c) new arguments or new evidence in support of patentability; (d) Of course, a fee too (37 CFR 1.17(e)).
The RCE may not have new matter! If there is new matter, there must be a CIP instead (with the later filing date).
If an RCE is not filed properly, the Office notifies the applicant. The improper RCE does not toll the deadline for getting a proper reply in to the Office!
After a final rejection, if a proper RCE is entered to the Office, the Office will withdraw the finality of the action, and begin re-examining the application with the amendments in the RCE. (With a proper RCE you get a new examination).
Remember, the proper RCE needs to include (or to have an earlier filed) response to EVERY ground stated in a final rejection in order to make it viable to be re-examined.
When a reply is not responsive to every point made in a final rejection:
Normally the reply must reply to every point in the rejection. If it does not, then only a bona fide response will work to toll the time limits (3 month SSP) before the app is considered abandoned. If the submission is considered bona fide, the office will give notice, and 1 month (or 30 days whichever is longer) to complete the reply.
Appeals & RCEs:
An RCE creates a new examination, so an appeal and an RCE really don't make sense at the same time. When an RCE is filed during an appeal (but before the appeal decision is made) it effectively withdraws the appeal. Even if the RCE is improper the appeal is withdrawn too!!
Order of examination of applications (708, and 37 CFR 1.102 in Charts):
Briefly, normally apps will be examined in the order in which they are filed and assigned to examiners. However, under some circumstances (seen in 37 CFR 1.102, like apps that are very important to a branch of public service, or apps that have a special petition) then those special-case apps may jump to the front of the line for examination.
Posted by Chuckula at 8:04 AM 0 comments
Suspending the Examination and Time Limits & Extensions (708-710.04)
Review: Remember that upon first filing the app will often consist of: The app itsef (description/claims/drawings), an IDS, an ADS, oaths/decls, statement claiming SES (small entity), and a petition to make special (see below).
Getting an App Examined in an Expedited Manner (Making Special)(37 CFR 1.102 in charts; 708):
The usual operation for patent examinations is a FIFO where applications go to the appropriate Technology Center (TC) and often sit on the document racks for months+ waiting to be examined. However, under some circumstances (37 CFR 1.102) applications for certain types of inventions can move ahead in the queue. In order to do so, there must be a petition with a good-faith statement that the app in question should qualify for expedited review. Sometimes there is also a petition fee, but for some types of inventions the fee is waived by statute.
What absolutely has to be in the Petition to make Special? 1. Has to be in writing; 2. Has to identify the app by the the app # and the filing date.
Manufacture: an application for an invention that has prospects of going into manufacture soon could get expedited treatment as long as there is a fee (37 CFR 1.17(h)) paid and a statement by applicant, assignee, atty/registered agent says:
A. that there is sufficient capital/materials/facilities to make the invention now, or that if the patent is granted there will be sufficient capital/materials/facilities to make the invention. AND
B. That the invention will not get manufactured, or that manufacture will not increase, unless the patent is granted. AND
C. That the prospective manufacturer has obligated itself to manufacture the invention in quantity in the US, and to begin immediately upon allowance of the claims or the issuance of the patent. AND
D. The applicant or assignee has already made or caused to be made a careful & thorough search of prior art, or has a good knowledge of the pertinent prior art.
The applicant has to supply a copy of each reference if not already on file with the USPTO (sounds similar to an IDS).
Infringement: In a situation where the app will disclose an invention that is already being actually infringed (not just potential infringement) on the open market, then a petition by the applicant, assignee, atty/agent of record accompanied by the fee (37 CFR 1.17(h)) may be made to make the app special if the petition states:
A. That there is an infringing product actually on the market or in use.
B. That a rigid comparison of the infringing product with the claims of the current app will show that the subject matter disclosed & claimed in the app is unquestionably infringed upon by the other product.
That the applicant has made a careful & through search of prior art or has good knowledge of pertinent prior art. (one copy of each referenced prior art necessary).
Applicant's Health: I don't feel so good! If the applicant makes a petition with evidence (like a doctor's certification) that she is in poor enough health that she may not be able to assist in the prosecution process, then the app may be made special. No fee required.
Applicant's Age: Get off my lawn! If the applicant is >= 65 years old, a petition along with proof (like a birth certificate or sworn statement) may make the app special. No fee required.
Environmental Quality: Any app that has a petition showing the app will disclose an invention that would "materially enhance the quality of the environment". No fee required.
Energy: Any app that will: (A) contribute to discovery or development of energy resources; (B) more efficient utilization of and conservation of energy resources. No Fee Required.
Recombinant DNA: If the app relates to safety of research in the field of Recombinant DNA (not every single app related to DNA, just safety of research). These apps need to have the 37 CFR 1.17(h) fee along with the petition.
Certain New Applications getting Accelerated Examinations: If there is a new app that needs examination the applicant, assignee, or atty/agent may get accelerated examination if he:
Submits petition to make special & 37 CFR 1.17(h) fee.
Presents all claims to only 1 single invention (no divisionals happening) or if the Office decides there are multiple inventions, the applicant will make an election without traverse as a prerequisite (agree to choose (elect) just one invention if the USPTO thinks the claims are for > 1 invention).
Submit a statement saying that a pre-exam search was already made, listing the field of search by class, subclass, publication, Chemical Abstracts, foreign patents, etc (Basically: the applicant submits info from a search done before the examination would begin instead of having the search happen after the examination).
Submit one copy each of the references deemed most closely related to the subject matter disclosed in the app if those references are not already on record. (Sounds like an IDS)
Submist a detailed discussion of the references, and the discussion should point out with the particularity needed in 37 CFR 1.111(b)(c) how the claimed subject matter is still patentable given those references. (How my invention is different enough from the prior art that it should still get a patent).
Superconductivity: If you invent a superconductive material, or a process to manufacture or apply superconductivity, then file the petition for making it special. No fee required.
HIV/AIDS & Cancer inventions: File the petition to make it special. The 37 CFR 1.17(h) fee is required.
Inventions for Countering Terrorism: Take that Osama! File the petition, No Fee Required.
Special Status for a Small Entity making a Biotech Patent:
Applicant must make petition & pay 37 CFR 1.17(h) fee. AND:
state that SES has already been established, or include a statement to establish SES; AND
state that the subject of the patent is a 'major asset' of the small entity; AND
state that development of the technology will be severely impaired if examination is delayed, and include evidence for why the statement is true.
Hitting the Pause Button: Suspending & Deferring Action on an App(37 CFR 1.103 in Charts; 709):
Under some circumstances the applicant may request that the Office suspend or defer action (the examination process) on a patent app. HOWEVER: suspension cannot be made if there is an outstanding reply to an Office action that is due (you can't suspend when you owe a response to the USPTO). Also, unless the suspension is requested at the same time as a valid CPA or RCE request, the Office will require the applicant to show "good cause" for why the suspension should be granted.
Requesting Suspension with Good & Sufficient Cause (37 CFR 1.103(a)):
The petition must be presented as a separate paper (not be part of an app or a request for continuation). AND
Be accompanied with a 37 CFR 1.17(g) petition fee. AND
Request a specific & reasonable period of delay not > 6 months. AND
Present good & sufficient reasons why suspension should be granted.
Other Requests for Suspension when there is a CPA or RCE (37 CFR 1.104(b)(c)):
Applicant may request a suspension for up to a maximum of 3 months at the time it files for a CPA or RCE. The request has to be filed at the same time as the CPA/RCE.
This is to allow up to 3 months to give the applicant time to write amendments or arguments to put in the CPA/RCE for the next round of examination.
Procedural Requirements for a Suspension:
If there is a CPA or RCE, the request must be filed along with those filings either with a check box on the transmittal form, or as a separate paper.
If given with an RCE, the RCE must be valid under 37 CFR 1.114 including the 37 CFR 1.17(e) fee that cannot be deferred. Also, a request for suspension does not mean the RCE itself does not need the filing fee.
if the request is with the CPA, the office must give a filing date to the CPA (it must be a valid CPA).
The request should specify a whole-number of months (e.g. 2 months) for suspension, and 3 months is the maximum, if no number is given then 3 months is assumed:
The request needs a processing fee in 37 CFR 1.17(i).
Deferral of Examination instead of Suspension of Examination (37 CFR 1.103(d)):
For a new patent app, the applicant may claim a deferral for a period up to 3 years after the earliest relied-upon filing date (earliest date the app claims the benefit of, claims foreign priority over, or claims priority over for PAs).
Example: A new app claims foreign priority over a foreign app filed on 20000103. The action will resume on 20030104 (next working day after the 3 year time period).
Period of suspension must be a whole-number of months (36 months max) from the earliest effective filing date.
Publication fee (37 CFR 1.18(d)) AND
Processing fee (37 CFR 1.17(i).
TIME (Limits), Periods of Reply, SSPs, Getting Extensions, and Computation (701, 35 U.S.C. 133, 37 CFR 1.135, 1.136(a)(b), 1.137):
By Law (35 U.S.C. 133) there is a statutory time limit for replying to office actions of 6 months. However, the USPTO is allowed to use SSPs (Shortened Statutory Periods) and does so in almost all cases.
37 CFR 1.135: If there is no response to an Office Action within the time period specified, the application is abandoned.
37 CFR 1.135(b): (A) An admission or denial of amendment to an app after final rejection, is not enough to save the app from abandonment; (B) admission of or refusal to admit an amendment that is not responsive to the last Offie action is also not enough to save the app from abandonment. (Get it within the deadline, just because the USPTO accepts an amendment will not absolve the applicant from having to meet deadlines.)
710.01(a): How statutory periods are computed: This is review! Remember: If the end of the statutory period falls on a Sat/Sun/Federal Holiday in D.C. then simply find the next day that the USPTO is open (next business day) and that day becomes the last day that a response will be accepted. (Remember: Express Mailing with Certificates of Mailing or Faxes with Certificates of Transmission to get the effective date of the response too!).
When months are mentioned this can get a little tricky. Remember: The last day of any month corresponds to the last day of the target month only if the first month has more days than the last month so a 3 month limit: Nov. 30 —> Feb. 28 (29 in leap years); Dec 31 -> Mar. 30; BUT: Feb 28 -> May 28!!.
Examples on Extensions to these time periods:
1. Office action mailed on 0131 would normally be due on 0430. But, if the applicant gets a 1 month extension, it would push the due date back to 0531. Note 1: The '31′ is the last day of the month, the extension time is based on the ORIGINAL date (0131) not on the date of the end of the original time period (0430). Note 2: If the extension is granted it does not matter whether 0430 is on a Sat/Sun/Holiday. The Weekend/Holiday rule only applies on the last day of the ENTIRE time period (original + extensions).
2. Assume that the above example has the 0531 due date (assume it is not on a weekend/holiday), and that the response is not in on time, AND that there are no further extensions to get to the maximum 6 month limit. In this case, the application is considered abandoned the day after the deadline (0601). The weekend/Holiday rule does not apply after the deadline has passed, so the app may be considered abandoned on a weekend/holiday calendar date.
3. For 30 day extensions, once again the original deadline being extended does not use the calendar rule (so if the original deadline is on a Saturday, the 30 days start from the following Sunday NOT the following work day). Also, as usual if the 30 days end on a weekend/holiday, then the actual deadline will be the next business day.
SSPs (710.02(b)): The statutory max is 6 months, but the default deadlines are almost always shorter
1 Month Deadlines (not less than 30 days for Feb. months):
A. requirements for restriction or election of species in a patent (deciding on which invention to keep in a patent and which other ones to split into divisional apps).
B. If a reply to an action is bona fide, but there is an inadvertent omission, the examiner may allow 1 month to correct it.
2 Month Deadlines:
Winning PArty in a terminated interference (MPEP 2300)
To Reply to an Ex Parte Quayle action (714.14)
A multiplicity rejection (but no other rejection) See 2173.05(n)
3 Month Deadlines:
To reply to any Office Action on the merits (3 months is the most common one).
Restarting the Period: If the Office makes a mistake in an action (like a missing reference or some defect in the document) then if the applicant brings this to the Office's attention within 1 month, the Office will correct the action and restart the time period.
SSPs vs. Specified Time Limits: (710.02(d))
The big difference is that Specified Time Limits are not directly written in law, and are made with the examiner's discretion. If an applicant misses a Specified Time Limit, the app is generally not abandoned, but the subject matter that the deadline covered could be lost (like making a disclaimer that no claims may rely on certain subject matter). Also, if an applicant is late by a short time the examiner may still allow the submission at his own discretion.
SSPs are statutory time limits, and as such are much stricter. Also, since SSPs cover responses to Office actions, if the applicant does not respond in time, the application is considered fully abandoned, not just one part of it.
Getting Extensions of Time (1.136):
Remember, the SSPs are shortened periods, the statutory max is still 6 months. So, under 37 CR 1.136(a) the applicant may request an extension of time such that the SSP + Extension == 6 months total.
A 37 CFR 1.136 request is automatic as long as it is properly made and the fee is paid.
The request for extension does not have to come during the SSP! It may be allowed at any date up until the last day of the 6 month statutory period.
The 1.136(a) request may be filed along with the reply in question, before it is filed, or even after it is filed. However: if the 1.136 request is filed after the reply, then the reply's effective date will be considered the date that the extension was requested (this effectively bars making a 1.136(a) request after the max 6 month period is over).
Under 37 CFR 1.136(b) there are other ways to request an extension, but 1.136(b) is not automatic, the applicant usually has to show good cause for why an extension should be granted. Remember: 1.136(b) only applies when 1.136(a) is not available, AND the 6 month maximum is still absolute, 1.136(b) cannot defeat it.
NON-Statutory Time Periods:
Not every time period is specified under the 35 U.S.C. 133 statute with the 6 month limit. In some cases (like a "Notice to File Missing Parts" when anapplication is incomplete (this is not a response to an Office action and is therefore not under the statute)). The Office has more discretion and in that case a 2 month shortened period may receive an automatic 5-month extension under 37 CFR 1.136(a), and if there is good cause the USPTO might even grant a further extension under 37 CFR 1.136(b).
37 CFR 1.136(a) Procedures: (710.02(e))
These are automatic unless prohibited by statute, a CFR rule, or if the applicant has been informed that there is no extension by the Office.
The applicant may include the request for extension within the time period of the extended request, along with a fee (which is reduced by 50% for SES applicants). The request may be on a separate paper, included as part of the cover letter, or anywhere else on the submission.
The applicant can make the requests preemptively in the applicantion by:
A. authorizing in the original app that any reply requiring a petition for time extension should be treated as having the request automatically.
B. There is also an authorization for charging the extension fee that should be made indicating the Patent Deposit Account number to use in making the withdrawals for the fee.
Simply paying the 37 CFR 1.136(a) extension fee at the time of submitting the response (assuming it is after the SSP and before the 6 month max) the applicant is constructively making a request for extension.
Posted by Chuckula at 12:39 PM 0 comments
When apps are abandoned; How to say an App was not actually abandoned; When it is possible to Revive an Abandoned App (710.05-711.06)
Getting a Reply Period Changed because of problems in Communications: (710.06)
When an Office Action from the USPTO is defective:
If there are incorrect citations/references or other errors in an Office action:
If the applicant notifies the Office within 1 month of the action, then the Office will correct the error and restart the full time period from the date of the corrected OA.
If the applicant notifies the Office after 1 month (but still within the reply period), then the Office will correct the error, and give a new time period that is roughly equal to the amount of time that was left in the reply period. Example:
There is an error in an OA brought to the Office's attention 5 weeks after the OA was sent (> 1 month). Assuming a 3 month time period, the office will correct the OA, and then give a new time limit of 2 months (roughly 1 month for the original time + 2 months remaining) from the date that it corrected the OA to get the reply in.
If there is a substantial delay in the Applicant receiving an OA: The Office will restart the original time period for reply to run from the actual receipt date by the applicant under the following circumstances:
Petition is filed within 2 weeks of the actual receipt of the OA.
A substantial portionof the reply period had already elapsed (like 1 month out of a 2 or 3 month reply period). AND
The petition itself has to include:
1. Evidence showing the actual date of receipt of the OA, like copy of the envelope, some evidence showing that the receipt actually was on the later date. AND
2. A statement setting forth the date of the receipt of the OA, and explanation of how the evidence show the receipt was on the later date.
If the postmark of the OA is later than the actual date stamped on the OA: (it got sent late, not necessarily delayed in transit) The previously set time period is reset if:
The petition is filed within 2 weeks of receipt of OA; and
the reply period had to be for: payment of the issue fee (getting a granted patent), or the reply period was only a 1 month/30 day reply period; and
The petition includes this evidence:
1. Evidence showing the actual date of receipt at the correspondence address
2. A copy of the original envelope showing the postmark date (used to prove the date on which the OA was actually sent)
3. Statement setting forth the fact that the OA was received on the date show by the evidence in (1) and that the envelope in (2) actually contained the OA.
I Give Up: Abandonment of Patent Apps (711, 37 CFR 1.135, 1.137, 1.138 in Charts):
Express (Formal) Abandonment of an App (711.01; 37 CFR 1.138):
The assignee, all applicants, or the atty/agent of record may sign a letter of abandonment. When the Office takes action on the letter, or for some letters related to continuations on the date the letter specifies, the app is expressly abandoned.
When filing an RCE, CPA, or CIP, the prior application is usually abandoned after the continuation is filed (they are still copending at the time the continuation gets filed to make the continuation valid). Once the continuation is recognized, the old app is abandoned as of the same date as the new app is filed. The letter may be mailed to the USPTO or faxed.
Express Abandonment after the issue Fee is paid: If the issue fee has already been paid, then the applicant will have to issue the express abandonment letter, along with a 37 CFR 1.313(c) petition to withdraw the patent (and the 37 CFR 1.17(c) fee).
Avoiding Publication on an Abandoned App: Remember: EVEN ABANDONED APPS GET PUBLISHED BY DEFAULT. Unless the abandonment happens early enough that the Pre-Grant Publication Division is notified of the abandonment early enough, the application will still get published.
Abandonment for Failing to Reply During a Statutory Period: (711.02; 37 CFR 1.135)
If either (A) the applicant never replies to an OA, or (B) the reply is considered insufficient (not everything needed for the reply is given) then the USPTO
Abandonment when all proceedings terminate:
A. if issue fee is never paid, proceedings terminate the day the fees are due, app is abandoned as of midnight on the due date.
B. If the app was in interference and lost on all of its claims. The app is abandoned on the date that filing for appeal or review was due (assuming appeal is allowed).
C. Proceedings are completely terminated by the Board of Patent Appeals & Interferences.
D. Proceedings terminated after a court decision.
When the applicant argues that the app was not truly abandoned (Reconsideration of Holding of Abandonment): (711.03)
A. If the holding was due to an insufficient reply: The applicant may argue that the reply was actually sufficient.
B. If the holding was due to a late reply:
If there is no question that the reply was non-existent or late, then there is no further appeal.
If the applicant and the examiner disagree as to the dates for the response period and the applicant has a case to show he could have met the deadline, the applicant may attempt to argue the reply was actually on time.
Petition to Withdraw Holding of Abandonment: (37 CFR 1.181(a))
Here's a rare find: no fee required to file these petitions.
Allegations that an OA was never received by the applicant may be in these petitions.
Also: If the applicant can show proof (using the infamous postcard receipt that establishes a prima facie case for the USPTO receiving documents) that the reply actually was sent to the USPTO on time.
Or: A certificate of mailing may be used as well. The statements made must be based on the personal knowledge related to the mailing.
2 Month Deadline: If the applicant fails to file the petition to withdraw the abandonment within 2 months of the mailing date of the Notice of Abandonment, then the petition will not be considered timely, and may be dismissed outright.
When the app was actually abandoned, but circumstances allow the app to be Revived: (37 CFR 1.137)
In order to get a patent app revived, the applicant must first show that the app was abandoned: 1. Due to unavoidable circumstances (37 CFR 1.137(a)); 2. Due to uninentional oversight in not replying. (37 CFR 1.137(b)). Additionally, since these abandonments are always related to failing to respond or pay a necessary fee on the app, the petition must be accompanied by the proper response for whatever underlying reason created the abandonment in the first place (like if you owed a fee, the fee should be included with the revival petition).
Unavoidable Abandonment: "If unexpectedly or through the unforeseen fault or imperfection of these agencies (referring to the mail system, to worthyemployees, etc.) and instrumentalities, there occurs a failure, it may be said to be unavoidable"
Unavoidable means that it was not possible to file a response all the way up until the petition to revive is filed with the necessary response.
There has to be the petition fee (37 CFR 1.17(l))
There may have to be a terminal disclaimer too.
The burden for unavoidable is higher to meet than unintentional, and its fee is lower too.
1. When an employee makes a clerical error that is the sole cause of the delay in making the reply, and the business had a process that would normally work to get the reply made, and that the employee was trained and exercided due care then the delay could be seen as unavoidable.
Unintentional Abandonment: In this case the applicant unintentionally failed to respond to an OA. The applicant could offer proof, or will (if responding promptly enough) be able to swear a statement that the delay was unintentional. Remember, that bad faith on the applicant's part will usually end in the patent being revoked.
Petition fee under 37 CFR 1.17(m) (higher than for an unavoidable delay)
The Required Response the must accompany the 37 CFR 1.137 Petition: (See 711.03(c) for full list)
In an NPA that was abandoned for (1) failure to prosecute (e.g. failure to reply to OA), or (2) file an appeal brief: The required reply is met by:
Filing the reply that was expected by the OA
Filing an appeal brief if one was expected
OR: for final rejections where prosecution would close, filing an RCE on the application (the revival will make the application copending with any continuing app)
For a PA: Filing any outstanding reply on a provisional app.
In an application that was abandoned for failing to pay the issue fee, publication fee, or a maintenance fee: The reply should have whatever fees are owed to the Office.
What if ALL of this fails and the App Cannot be Revived?
Step 1: Request a reconsideration of the revival under 37 CFR 1.137(e). This has to be made within 2 months of the denial of the petition (extendable under 37 CFR 1.136(a)).
Step 2: If the reconsideration also fails, you are SOL. At this point, it is possible to file a substitute application that matches the original app. BUT: The substitute cannot benefit from the filing date of the abandoned app!!
Deadlines & Considerations for a 1.137 petition to revive:
Consider the delay that caused the original abandonment
Consider the actual delay in filing the 37 CFR 1.137 petition to revive the app itself (anything > 3 months will be read against the "unintentional" or "unavoidable" claims)
Under 37 CFR 1.137(d) the petition needs to have a terminal disclaimer(remember a terminal disclaimer will shorten the life of the patent from the normal 20 years from filing time).
This disclaimer fee only applies to design patents OR other patent apps that were filed before June 8, 1995 (modern apps do not need the disclaimer fee anymore)
The examiner and inventors or attys/agents may have interviews to get more information on the background of the invention, or to hear how the disclosed matter differs from prior art references. The meeting may also involve the examiner giving advice on what needs to be done to have claims that will not be rejected.
Who may be in the interview?
Applicants or assignees
Attys or agents of record (most common)
Just because a party has permission to review a patent app, that party does not automatically get the right to conduct interviews.
Examiners may not have interviews with unregistered or suspended registration attys/agents! (unless that person is also the applicant, in which case it is just an interview with an applicant).
When interviews are (and are not) Granted: (713.05)
Before Filing: Interviews are not allowed before an app is filed, but an examiner may (at his discretion) give limited information on which field a patent should be filed in.
Before first OA: If the app is a continuation or substitute app (there already was a previous app) then interviews are normally granted before the first office action in these cases.
After first OA, but before final OA: The most common time for an interview is after the initial OA (usually where claims receive initial rejection) and before the final actions are taken on the app.
After a final Rejection: Normally 1 interview is allowed, but the examiner should be notified as to the specific subject matter of the meeting (preferably in writing). The interview must be held before the 6 month statutory time limit after the final rejection, but there is no need to get a 37 CFR 1.136(a) extension of the SSP just to have the interview. Further interviews may be granted at the examiner's discretion if he believes it will expedite resolution of appeal or disposal of the app.
On Appeal after brief is filed: If the applicant has filed a brief related to an appeal on the patent, then generally interviews are notgranted (the patent is now being examined by parties other than the examiner)
After App goes to Issue: If the patent has gone to issue, nointerviews (once again, it is outside of the examiners purview at that point)
What forms of communication are allowed?
Face to face interviews are the standard
Phone interviews and remote teleconferencing are also available
Email: is not allowed for interviews without the express prior written consent of applicant or atty/agent of record.
Video Tapes: The applicant must be able to show the content of the video has a bearing on outstanding issues related to the app.
What has to be Recorded from the Interview? (713.04):
It is the applicant's or atty/agent of record's duty to make records of the substance of the interview.
The substance of the interview on the merits has to be recorded, whether or not agreement on claims was reached or not. (points raised purely on procedure or discussion of typos in the app do not have to be recorded)
The examiner should review the record made by the interviewee and under 37 CFR 1.135(c) should give notice & 1 month to have the interviewee correct deficiencies in the record if there are any.
714: Amendments: (All amendments follow the form and rules set in 37 CFR 1.121)
When are you allowed to Amend the app?
1. Before or after the first examination and OA is made.
714.01(e): A preliminary amendment (37 CFR 1.115) is one made before the first OA and it may even be made on the same day as the filing. However, in order to keep an NPA alive (and to give it a filing date) if an prelim amendment cancels out all the original claims without adding any new claims, the Office will ignore it.
Remember than after 20040921 a preliminary amendment filed on the same day as the app itself is considered part of the original disclosure meaning that (just for this one amendment) it is allowed to have new matter, although the oath/declaration must expressly cover the amendment too in those cases.
714.01(e): The best advice is to get the preliminary amendment in early. The examiner may reject a preliminary amendment if it is submitted too close to the time when the examiner was going to issue an OA. The main reasons for rejection of an amendment are:
The examiner has already spent a bunch of time preparing the OA
The amendment would require a significant amount of additional time in preparing the OA (like substantive changes to claims, specifications, arguments, etc. not just corrections of typos and minor changes that would not require much work to check).
However, there are situations when the applicant can