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This section covers the formatting of a variety of business documents including business
and personal-business letters, envelopes, interoffice memorandums, e-mail messages,
reports, and tables. Information includes the formatting and features of the
documents as well as illustrations and models.
Terms in this set (9)
Letterhead. A letterhead contains the name and address of an organization or person.
A variety of additional information can be included, such as the telephone number,
fax number, e-mail address, list of company officers, and a logo. The letterhead, which
is designed to stand out from the text of the letter, is usually preprinted and does not
need to be keyed.
A variety of additional information can be included, such as the telephone number,
fax number, e-mail address, list of company officers, and a logo. The letterhead, which
is designed to stand out from the text of the letter, is usually preprinted and does not
need to be keyed.
Letterhead. A letterhead contains the name and address of an organization or person.
A variety of additional information can be included, such as the telephone number,
fax number, e-mail address, list of company officers, and a logo. The letterhead, which
is designed to stand out from the text of the letter, is usually preprinted and does not
need to be keyed.
A variety of additional information can be included, such as the telephone number,
fax number, e-mail address, list of company officers, and a logo. The letterhead, which
is designed to stand out from the text of the letter, is usually preprinted and does not
need to be keyed.
Date. The only acceptable date style for letters is month/day/year (November 14,
2009), with the month spelled out. Most word processing programs enter and update
the date automatically if it is inserted using the Date feature. Key the date 2" from the
top of the page, or a DS below a letterhead that is more than 2" deep.
2009), with the month spelled out. Most word processing programs enter and update
the date automatically if it is inserted using the Date feature. Key the date 2" from the
top of the page, or a DS below a letterhead that is more than 2" deep.
Date. The only acceptable date style for letters is month/day/year (November 14,
2009), with the month spelled out. Most word processing programs enter and update
the date automatically if it is inserted using the Date feature. Key the date 2" from the
top of the page, or a DS below a letterhead that is more than 2" deep.
2009), with the month spelled out. Most word processing programs enter and update
the date automatically if it is inserted using the Date feature. Key the date 2" from the
top of the page, or a DS below a letterhead that is more than 2" deep.
Letter Address. Key the receiver's name and address SS, with a minimum of three lines
and a maximum of six lines. If the default line spacing in your software is 1.15", you
must SHIFT + ENTER after each line of the letter address in order to achieve single
spacing. For U.S. addresses, the last line must contain only three elements: city (never
abbreviated), state (always two-letter USPS abbreviation), and ZIP+4. The letter address
should be the same as the delivery address on the envelope. Begin the address a
DS below the date. Key a personal title (Ms.,
Mr., Mrs.) or a professional title (Dr., Senator)
before the receiver's name. Insert one space
between the state and the ZIP code.
and a maximum of six lines. If the default line spacing in your software is 1.15", you
must SHIFT + ENTER after each line of the letter address in order to achieve single
spacing. For U.S. addresses, the last line must contain only three elements: city (never
abbreviated), state (always two-letter USPS abbreviation), and ZIP+4. The letter address
should be the same as the delivery address on the envelope. Begin the address a
DS below the date. Key a personal title (Ms.,
Mr., Mrs.) or a professional title (Dr., Senator)
before the receiver's name. Insert one space
between the state and the ZIP code.
Letter Address. Key the receiver's name and address SS, with a minimum of three lines
and a maximum of six lines. If the default line spacing in your software is 1.15", you
must SHIFT + ENTER after each line of the letter address in order to achieve single
spacing. For U.S. addresses, the last line must contain only three elements: city (never
abbreviated), state (always two-letter USPS abbreviation), and ZIP+4. The letter address
should be the same as the delivery address on the envelope. Begin the address a
DS below the date. Key a personal title (Ms.,
Mr., Mrs.) or a professional title (Dr., Senator)
before the receiver's name. Insert one space
between the state and the ZIP code.
and a maximum of six lines. If the default line spacing in your software is 1.15", you
must SHIFT + ENTER after each line of the letter address in order to achieve single
spacing. For U.S. addresses, the last line must contain only three elements: city (never
abbreviated), state (always two-letter USPS abbreviation), and ZIP+4. The letter address
should be the same as the delivery address on the envelope. Begin the address a
DS below the date. Key a personal title (Ms.,
Mr., Mrs.) or a professional title (Dr., Senator)
before the receiver's name. Insert one space
between the state and the ZIP code.