102 terms

LIS Reviewer 2018 - Cataloging

Reference: Chan, L. M. (1994). Cataloging and classification: An introduction. New York: McGraw-Hill.
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Access Point
A name, term, code, etc. under which a bibliographic record may be searched and identified
Added entry
An entry, additional to the main entry, by which an item is represented in a catalog; a secondary entry
Analytical entry
An entry for a part of an item for which a comprehensive entry is also made
Area
A major section of the bibliographic description, comprising data elements of a particular category or set of categories
Author number
A combination of letters or figures, or both, representing the name of an author in a call number
Authority control
The process of maintaining consistency in access points in a catalog
Authority File
A collection of authority records
Bibliographic control
The operation or process by which recorded information is organized or arranged and thereby made readily retrievable. The term covers a range of bibliographic activities, including complete records of bibliographic items as published, standardization of bibliographic description, and provision of physical access through consortia, networks, or other cooperative endeavors
Bibliographic description
The description of a bibliographic item, consisting of information, including title and statement of responsibility, edition, publication and manufacturing, physical description, notes of useful information, and standard numbers, that together uniquely identifies the item
Bibliographic file
A collection of bibliographic records
Bibliographic Record
A record containing details with regard to identification, physical and other characteristics, and subject access in-formation of a bibliographic item. In a catalog, it is also called a cataloging record.
Boolean operations
Logical or algebraic operations, formulated by George Boole, involving variables with two values, such as value 1 and value 2, value 1 or value 2, and value 1 but not value 2. Used in information retrieval to combine terms or sets, e.g., Children and Television, Children or Young adults, Children not Infants
Call number
A composite symbol consisting of the class number, book or item number, and sometimes other data, such as the date,
volume number, and copy number, which provides identification of an individual item and its shelf location
Cartographic material
Any material representing the whole or part of the earth or any celestial body at any scale; cartographic materials include two- and three-dimensional maps and plans (including maps of imaginary places); aeronautical, navigational, and celestial charts; atlases; globes; block diagrams; sections; aerial photographs with a cartographic purpose; bird's-eye views (map views); etc.
Catalog
A list of library materials contained in a collection, a library, or group of libraries arranged according to some definite plan. In a wider sense, a list of materials prepared for a particular purpose, e.g., an exhibition catalog or a sales catalog.
Cataloging record
A basic unit in a catalog, containing cataloging data—bibliographic description, subject headings, and call number—of a particular item. The record may be displayed in different forms, such as a machine-readable record or a catalog card
Chief source of information
The source of bibliographic data to be given preference as the source from which a bibliographic description (or portion thereof) is prepared
Chronological subdivision
A subdivision showing the period or span of time treated in a work or the period during which the work appeared.
Class number
Notation that designates the class to which a given item belongs
Classification
A logical system for the arrangement of knowledge
Classify
To arrange a collection of items according to a classification system. To assign a class number to an individual item. Also called Class.
Collection
Three or more independent works or parts of works by one author published together. Two or more independent works or parts of works by more than one author published together and not written for the same occasion or for the publication in hand
Collective title
A title proper that is an inclusive title for an item containing several works
Compiler
One who produces a collection by selecting and putting together matter from the works of various persons or bodies. One who selects and puts together in one publication matter from the works of one person or body
Conference
A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest. A meeting of representatives of a corporate body that constitutes its legislative or governing body
Controlled vocabulary
In subject analysis and retrieval, the use of an authorized subset of the language as indexing terms.
Copy cataloging
The process of adapting an existing catalog record prepared by another library or agency
Corporate body
An organization or group of persons that is identified by a particular name and that acts, or may act, as an entity. Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences
Delimiter
A code (represented by the symbol or $) used to identify a subfield in a USMARC record
Descriptive cataloging
That part of cataloging consisting of the presentation of bibliographic description and the determination of access points through personal names, corporate names, and titles
Dictionary catalog
A catalog in which all the entries (author, title, subject, series, etc.) and the cross-references are interfiled in one alphabetical sequence. The subject entries in a dictionary catalog are based on the principle of specific and direct entry. Also called Alphabetical catalog
Direct subdivision
Geographic subdivision of subject headings by the name of a local place without interposition of the name of a larger geographic entity
Editor
One who prepares for publication an item not his or her own. The editorial work may be limited to the preparation of the item for the manufacturer, or it may include supervision of the manufacturing, revision (restitution), or elucidation of the content of the item and the addition of an introduction, notes, and other critical matter. In some cases, it may involve the technical direction of a staff of persons engaged in creating or compiling the content of the item
Entry
A record of an item in a catalog
Facet
A component (based on a particular characteristic) of a complex subject, e.g., geographic facet, language facet, literary form facet.
Field
A unit of data in a USMARC record, identified by a three-character numeric tag
Form heading
A heading representing the physical, bibliographic,
artistic, or literary form of a work, e.g., Encyclopedias and dictionaries, Essays, Short stories, String quartets.
Form subdivision
A division of a class number or subject heading which brings out the form of the work, e.g., -03 and -05 in Dewey
Decimal Classification, —Dictionaries and —Periodicals in Library of Congress Subject Headings
Free-floating subdivision
A subdivision that may be used by a cataloger at the Library of Congress under any existing appropriate
subject heading for the first time without establishing the usage editorially
Geographic subdivision
A subdivision by the name of a place to which the subject represented by the main heading is limited. See also Direct subdivision; Indirect subdivision
General material designation (GMD)
A term indicating the broad
class of material to which an item belongs (e.g., sound recording).
Heading
A name, word, or phrase placed at the head of a catalog entry to provide an access point
Hierarchy
The arrangement of disciplines and subjects in an order ranging from the most general to the most specific
Indicator
One of two character positions at the beginning of each variable data field in a USMARC record containing values that interpret or supplement the data found in the field
International Standard Bibliographic Description
An internationally agreed on standard format for representing bibliographic information.
International Standard Book Number (ISBN)
An internationally agreed on standard number that identifies a book uniquely
International Standard Serial Number (ISSN)
An internationally agreed on standard number that identifies a serial publication uniquely
Item
A document or set of documents in any physical form, published, issued, or treated as an entity, and as such forming the basis for a single bibliographic description
Item number
That part of a call number which designates a specific individual work within its class. May consist of the author number and/or other elements such as a work mark and an edition mark. An item number for a book is also called a book number.
Key heading
In Sears subject headings, a heading that serves as a model of subdivisions for headings in the same category
Key title
The unique name assigned to a serial by the International Serials Data System (ISDS).
Kit
An item containing two or more categories of material, no one of which is identifiable as the predominant constituent of the item. Also called multimedia item. A single-medium package of textual material (e.g., a lab kit, a set of activity cards).
Leader
Data elements (numbers or coded values identified by relative character position) that provide information for the processing of the MARC record
Main entry
The complete catalog record of an item, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s) (q.v.)
Main heading
in subject headings, the first part of a heading excluding subdivisions
MARC (machine-readable cataloging)
A system in which cataloging
records are prepared in a format that enables the computer to recognize the elements and manipulate them for various purposes
MARC record
A catalog record in machine-readable form
Microfiche
A sheet of film bearing a number of microimages in a two-dimensional array
Microfilm
A length of film bearing a number of microimages in linear array
Microform
A generic term for any medium, transparent or opaque, bearing microimages
Mixed notation
A notational system using a combination of two or more kinds of symbols, e.g., letters and numerals.
Monograph
A nonserial item (i.e., an item either complete in one part
or complete, or intended to be completed, in a finite number of separate parts)
Multipart item
A monograph complete, or intended to be completed, in a finite number of separate parts
Name authority file
A collection of name authority records
Name authority record
A record that shows a personal, corporate, or geographic heading in its established form, cites the authorities consulted in determining the choice of form of name, and indicates the references made to the heading
Network
Two or more organizations engaged in a common pattern
of information exchange through communications links, for some common objectives. An interconnected or interrelated group of nodes.
Notation
Numerals, letters, and/or other symbols used to represent
the main and subordinate divisions of a classification scheme.
Online catalog
A catalog based on MARC records accessible in an interactive mode.
Original cataloging
The preparation of a cataloging record without the assistance of outside cataloging agencies
Parallel title
The title proper in another language and/or script recorded in the title and statement of responsibility area
Personal author
The person chiefly responsible for the creation of the intellectual or artistic content of a work
Preliminaries
The title page or pages of an item, together with the
verso of each title page, any pages preceding the title page or title pages, and the cover.
Publication, distribution, etc. area
An area in bibliographic description giving details regarding the manufacturing and distribution of a bibliographic item. Such details include place, name, and date. For a printed item, it is called imprint
Pure notation
A notational system using one kind of symbol only, e.g., arabic numerals or letters.
Record
A unit in a file or database
Reference
A direction from one heading or entry to another. See also Refer from reference
Reprint
A new printing of an item made from the original type image, commonly by photographic methods. The reprint may reproduce the original exactly (an impression), or it may contain minor but well-defined variations (an issue). A new edition with substantially unchanged text.
See also reference
A reference from a heading to a less comprehensive or otherwise related heading.
Segmentation
The practice of breaking down a long Dewey Decimal class number into shorter segments. Libraries that decide to use shorter numbers can then cut off the long number at designated points, e.g., 574.1'92'05.
Serial
A publication in any medium issued in successive parts bearing numeric or chronological designations and intended to be continued indefinitely. Serials include periodicals; newspapers; annuals (re-ports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series
Series
A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered. Each of two or more volumes of essays, lectures, articles, or other writings, similar in character and issued in sequence, (e.g., Lowell's Among My Books, second series). A separately numbered sequence of volumes within a series or serial, (e.g., Notes and Queries, 1st series, 2nd series, etc.)
Shelflist
A file of cataloging records arranged by call number
Standard subdivision
In Dewey Decimal Classification, a subdivision that represents a frequently recurring physical form (dictionaries, periodicals, etc.) or approach (history, research, etc.) applicable to any subject or discipline.
Statement of responsibility
A statement, transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates, or to persons or corporate bodies responsible for the performance of the content of the item
Subdivision
The device of extending a subject heading by indicating one of its aspects—form, place, period, topic. See also Form subdivision; Geographic subdivision; Chronological subdivision; Topical subdivision
Subfield
A subunit within a field in a USMARC record.
Subfield code
A two-character code identifying a subfield in the MARC record, consisting of a delimiter ($) followed by a data element identifier (a lowercase alphabetic or numeric character).
Subject
The theme or topic treated by the author in a work, whether stated in the title or not
Subject heading
The term (a word or a group of words) denoting a subject under which all material on that subject is entered in a catalog
Subseries
A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series.
Synthesis
The process of composing a class number, subject heading, or indexing term by combining various elements in order to represent a compound or complex subject
Tag
A three-character numeric code that identifies a field in a MARC21 record
Title
A word, phrase, character, or group of characters, normally appearing in an item, that names the item or the work contained in it.
Title proper
The chief name of an item, including any alternative title but excluding parallel titles and other title information
Topical subdivision
A subdivision that represents an aspect of the main subject other than form, place, or period.
Uniform heading
The particular heading by which a subject or per-son that may be represented by different names or different forms of a name is to be listed in the catalog.
Uniform title
The particular title by which a work is to be identified for cataloging purposes. The particular title used to distinguish the heading for a work from the heading for a different work. A conventional collective title used to collocate publications of an author, composer, or corporate body containing several works or extracts, etc. from several works (e.g., complete works, several works in a particular literary or musical form).
Union catalog
A catalog representing the holdings of a group of libraries
Verso of the title page
The back side of the title page.
Work mark
A part of call number based on the title of a work.
Cataloging
The process of preparing entries or bibliographic records in catalog.
Z39.50
A standard for information retrieval that makes it possible for any library that uses automated library systems conforming to the standard to tap remote library collections or other libraries to tap local collections.