51 terms

Cataloging Terms

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AACR2 or AACR2R
Anglo-American Cataloguing Rules. Provides
guidelines for descriptive cataloging.
Access points
Can also be called headings. A name, term, code, or number by which a bibliographic record can be searched, identified, and
retrieved.
Added entry
Personal name, corporate name, title, or series entry in a bibliographic record that is in addition to the main entry
Authority control
The cataloging function of providing established
headings as access points in bibliographic records and linking those headings
to authority records that display, with appropriate references, in the OPAC.
Authority record
MARC record that contain the decision for an
established heading, sometimes with references. Authority records are
created for names, subjects, uniform titles and series.
Bibliographic (bib) record
End result of the cataloging process; represents the item in a catalog and enables its retrieval; can be in card
form or machine readable form (MARC).
Bibliographic record number
Unique number assigned to a bibliographic record. May also be called accession number or database control number. In an OPAC this should be a searchable number and will provide an access point.
Call number
Classification number (usually from LCC or DDC) plus author notation (Cutter number) and/or date.
Cataloging (Descriptive cataloging)
Creating the bases of a
bibliographic record by describing an item using AACR2R rules; includes
transcription of title and statement of responsibility, publication information
(imprint), physical description, assigning main and added entries.
Chief source of information
Where the bibliographic information comes
from; especially the title. AACR2R is very specific as to what the chief
source of information is for each format of materials.
CIP- Cataloging-in-Publication
A Library of Congress publisher program
that provides bibliographic records on the t.p. verso of published books. Cataloging is done from galley proofs or electronic files sent to the Library of Congress by the publisher. Some publishers do their own cataloging
which is published in their books, but it is not cataloging sanctioned by the Library of Congress.
Classification
Arranges items in a logical order on library
shelves and groups like subjects together. Classification numbers along with Cutter numbers are combined to form what is usually called the call number.
Collection
Materials owned by the library and organized in such a way that they can be easily retrieved.
Colophon
Statement at the end of an item giving information about one or more of the following: title, author, publisher, printer, date of
publication, printing date.
Control fields
Information used by the computer to make the
bibliographic records retrievable. Control fields do not usually display to the
patrons.
Copy cataloging
Utilizing and possibly editing a bibliographic record
created by someone else before adding it to your own catalog.
Corporate body heading
Access point in a bibliographic record
representing an organization or group of persons identifiable by a particular
name, that acts as an entity, and that is responsible for or related to the work. Example of corporate bodies include associations, business firms,
nonprofit enterprises, governments, religious bodies, ships, buildings, and
conferences.
Cutter number
Symbols (usually combination of letters and numbers) used to distinguish items with the same classification number, in order to maintain alphabetical order on the shelves.
DDC- Dewey Decimal Classification System
classification system used
mostly by public libraries and schools.
Edition
All copies made from essentially the same master and issued by the same entity.
ILL
Interlibrary loan - Process of sharing bibliographic items among cooperating libraries.
Imprint
Cataloging definition: Publishing information about the bibliographic item; usually gives place of publication, publisher, and date of publication. Publisher definition: A subsidiary organization to the publisher.
Indexing
To make something searchable in the OPAC.
Integrating resource
A resource that is added to or changed by means
of updates that do not remain discrete and are integrated into the whole.
Examples of integrating resources include updating loose-leafs and updating
Web sites.
ISBD- International Standard Bibliographic Description
An internationally
agreed upon framework for cataloging rules for description that states what
essential items of information must appear in the bibliographic record, the
order in which those items will be given, and the standard punctuation and
spacing that must be used.
ISBN - International Standard Book Number
Publishers number.
Standardized number used since about 1968; books published before that
will not have these numbers. Usually found on the t.p. verso or back cover.
Used for searching and matching bibliographic records.
ISSN - International Standard Serial Number.
Number used to identify
serials.
LC - Library of Congress
coded as "DLC" in MARC records
LCC - Library of Congress Classification
classification system used mostly by university and research libraries.
LCCN - Library of Congress Control (formerly Catalog) Number
accession number assigned to LC cataloging and used as access point.
LCSH - Library of Congress Subject Headings or "Red books."
Lists subject headings established by LC. Also accessible online through OCLC and some local systems as the "subject authority file."
LLSAP - Local Library System Automation Program
A shared database
sponsored by most Illinois Regional Library Systems. Each LLSAP has a specific consortial name.
Main entry
Name entry in a bibliographic record that represents the individual chiefly responsible for the intellectual content of the item or title entry of a bibliographic record where no personal or corporate entity was deemed to have such intellectual responsibility.
MARC- Machine readable cataloging.
System to encode bibliographic information so that a computer can read and interpret the data in the
bibliographic record.
Monograph
Publication either complete in one part or intended to be complete in a finite number of parts; often referred to as a book.
OCLC - Online Computer Library Center
Nonprofit, membership, computer library service and research organization. Provides cataloging services, interlibrary loan, and reference services.
OCLC number
The unique number assigned to each OCLC bibliographic
record. This number is searchable in OCLC and should be searchable in your local OPAC.
OPAC - Online Public Access Catalog
A library catalog made up of
bibliographic records in machine-readable format (usually MARC) available
via a computer.
Original cataloging
Creating a new bibliographic record from a workform or from the skeleton of a related record when no matching cataloging record
is found.
Personal name heading
Access point in a bibliographic record that
represents a specific person responsible for or related to the resource.
Physical description
The description of the book that includes the number of pages or leaves, details about types of illustrations, and the size of the item. Each format has different details that are noted in the physical description that characterize what the item is, the type of sound or video, etc., and the size.
Preliminaries
Title page, t.p. verso, any pages preceding the t.p., and the cover. Preliminaries are often preferred sources of information for certain parts of the bibliographic description.
References
Links that take a searcher from an unused heading to a used heading (See reference) or from a used heading to another related used heading (See also reference).
Sears
Subject headings primarily used by small- to medium-sized public and school libraries; has accompanying DDC numbers.
Serial
Publication issued in successive parts, bearing a numeric or chronological designation, and intended to be published indefinitely.
Statement of responsibility
Statement related to the person(s) responsible for the intellectual or artistic content of the item.
Subject analysis
Subject analysis is the function of using controlled
vocabulary to tell what the item is about and/or to describe what the item is.
Controlled vocabulary means that everyone is using the same term to describe the same concept or type of item.
Technical reading
Examining an item; i.e. a book to create an accurate
bibliographic description, considering the chief source of information; presence or absence of contents page, bibliography and/or index; cover and jacket information; size, pagination, illustrations. A similar process should be used with other formats, examining the chief source of information for that format, and all other pertinent information.
T.p. (title page)
Page at beginning of the item, bearing the title proper and usually the statement of responsibility and sometimes publication
information.
T.p. substitute
If the item doesn't have a t.p., the t.p. substitute is the
source used to notate information usually taken from the t.p.
Title proper
Main title; usually from the t.p. or t.p. substitute; does not include the subtitle or other title information.