Cataloging

STUDY
PLAY

Terms in this set (...)

Cast
Performers; people of note even if not in main cast (consider what researchers might look for)
Source
Who gave it to us and how (gift, loan, preservation)
Preservation funding institution
Acknowledging grants
Boolean
AND, NOT, OR
Limits terms to refine information retrieval
3 parts of a MARC record
Field, indicators, and tags

The entire line is a field. Components:
00 ## $x TEXT
Tag, indicator, subfield
0XX
Control information, numbers, codes
1XX
Main entry (name, uniform title)
2XX
Statement of responsibility, titles, publication info
3XX
Physical description
4XX
Series information
5XX
Notes
6XX
Subject added entries
7XX
Name and title added entries
8XX
Series added entries
9XX
Local fields
Access points of a MARC record
1XX, 2XX, 4XX, 6XX, 7XX, 8XX
(main entry, statement of responsibility, series info, subject added entries, name and title added entries, series added entries)
Controlled vocabulary
List of names (personal or corporate) or terms to allow relevant results under the same term. Standardize the names to control results
Types of Controlled Vocabulary
Faceted thesaurus or hierarchy
LOC Authorities
Name and subject authorities, authorized headings + references
LOC Genre Form Terms
Instructions and guidelines for applying genre
Keywords types
Uncontrolled or assigned
Uncontrolled keywords
Any word in a searchable text
Assigned
Selected terms, but not from an organized thesaurus (in-house list)
Benefits of controlled terms
- precision and relevance (removes ambiguity)
- differentiation
- context
Precision
number of relevant documents versus total number of documents retrieved
Recall
number of relevant documents retrieved versus the total number of relevant documents in the collection
Example of high recall with poor precision
Google!
Differentiation
- homographs
- synonyms
- variant spellings
Representation and aboutness
Describe not only what you see in the image, but also the context
Drawbacks of controlle vocabulary
- Subjective
- Costly
- Out of date terms
- Inconsistent
Rule of Five
Don't apply a subject if it's not at least 20% of what the object is
Depth of indexing
- Specificity
- Coextensiveness (Adequate and updated)
- Exhaustivity (>20%)
Feature film cataloging
- Easiest to find information about
- Newer releases have voluminous credits that can exceed record field lengths
- Subject and genre access less of a priority because information is readily available elsewhere
Documentary film cataloging
Subject access is critical!
- Fewer secondary sources
- Shot-level description useful but time-consuming
Newsreel, stock footage, home movies cataloging
- Multiple titles or series parts
- Little to no secondary sources
- Title and other information often supplied by cataloger
- Summary notes and index terms very helpful
Avant-garde film cataloging
Expert knowledge is crucial
- inhouse vocabulary
- little to no secondary sources
- difficult to ascertain vision/completeness
Shot-level indexing
- Description of each shot
- Useful for specific people, buildings, locations, etc
MPLP
More product, less process
Collection level
Used to catalog multiple works collectively in one record -- such as home movies from one family
Ideal cataloging consists of...
- Creating full catalog record for each item
- Transcribing info directly from item
- Supplementing info with secondary sources
Reality of cataloging
- Often can't view item being cataloged (not in hand)
- Incorrect filmographic information
- Balance between obvious and more complicated works
Cataloging
- providing basic descriptive information
- facilitating access
- enhancing research by providing access
Objectives of the catalog
- enable a person to find a book of which either the author, the title, or the subject is shown
- to show what the library has by a given author on a given subject, in a given kind of literature
- to assist in the choice of a book as to the edition (bibliographically), as to its character (literary or topical)

Cutter, 1876
IFLA catalog functions/objectives
- Find
- Identify
- Select
- Obtain
- Navigate
Functions of catalogs
- Preservation (help identify and locate extant versions of item, saves wear and tear on prints if accurate info available)
- Research (learn where or whether items exist, identify works by access points)
- Facilitates use (exhibition, preservation, study)
- Administrative activities (acquisition, circulation, rights management, assets management)
Cataloging and Metadata
- Both intended to help a user find what they're looking for and to help a collecting institution
- Main difference: cataloging occurs after a work is created whereas metadata often occurs from the beginning of a work's lifecycle
Types of metadata
- Descriptive (bibliographic)
- Structural (preservation, packaging, bitstream documentation)
- Administrative (management and ownership of digital objects)
Why use standards for metadata?
- Economical
- Researchers benefit
Types of cataloging standards
- Content
- Value
- Structure
- Communication/Format
What are cataloging standards?
Rules that guide you in filling a certain field
Data structure
Elements of description and their relationships to each other (aka schema)
- MARC/ISBD, Dublin Core, EAD
Data format
Description formatting and transmission (aka communication format or framework standard)
- MARC/ISO2709, XML, RDF
Call number
identification of physical location of item; assigned using established classification scheme
Shared cataloging
- Balancing local and general needs
- Taking advantage of shared resources (OCLC, MIC)
OCLC
Online Computer Library Center
Choosing software
- Analyze and prioritize purpose and functions
- Get advice from colleagues
- Sustainability
FRBR
Functional Requirements for Bibliographic Records
FRBR's 3 entries
Group 1: products that are named or described in the bibliographic record (work, expression, manifestation, item)
Group 2: entities responsible for physical production and dissemination (person, families, corporate bodies)
Group 3: entities that serve as the subjects of intellectual or artistic endeavor (concept, object, event, place)
FRBR Group 1 Entities
- Work
- Expression
- Manifestation
- Item
Work
distinct intellectual or artistic creation
Expression
intellectual or artistic realization of a work
manifestation
physical embodiment of an expression of a a work
item
single example of a manifestation
AACR2r
Anglo-American Cataloging Rules, 2nd edition
General cataloging rules
RDA
Resource Description and Access
AMIM2
Archiving Moving Image Materials 2nd edition
Statement of responsibility
A statement transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item
Content standards for archives and manuscripts
- Rules of Archival Description (RAD)
- Describing Archives, a Content Standard (DACS)
Heart of the catalog record
Filmographic description! Includes transcribed (item in hand) and composed data (cataloger supplied).
Areas of information
- Filmographic/bibliographic description
- Main entry and added entries
- Subject/genre headings
- Classifications
Added entries
Additional creators (Cast, credits), titles, series)
Main entry
Author, title
Subject and Genre
What the item is about (content)
Thesauri (LCSH, FIAF, LCGFT)
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