What do you do if the turn-in of an excess AVDLR is not carried (NC)?
create record of the NSN is stock record before inducting the item into IMA
How would you process/mark a turn-in document?
Material Turned In to Stock (MTIS)
What does MTIS stand for?
Material Turned In to Stock
What does BCM stand for?
Beyond Capable Maintenance (BCM)
If credit is provided by the ICP, it will be provided to who?
Where should activities offload RFI AVDLRs?
Closest Navy Transaction Item Reporting (TIR) activity
What form do you use to ship AVDLRs?
DD Form 1348-1A
What is NAVSUP P-545?
DLR Requisitioning, Turn-in and Carcass Tracking Guide
What is Management code C?
Item is being returned for possible credit if granted by ICP (given to TYCOM)
Aviation ships record inventories of aviation fuel in the same manner as what?
Navy Stock Account (NSA)
Who is responsible for determining fuel requirements and advises the Supply Officer of the quantity and desired delivery date?
Aviation Fuels Officer
What are the types of expenditures?
Issue Offload Cash Sales
Where are aviation fuels offloaded?
Navy shore activities
What does OSO stand for?
Other Supply Officer
Aviation fuels offloaded are processed how?
Other Supply Officer (OSO) transfers
How will aviation fuel provided to Air Force planes, activities, or other DoD aircraft be processed?
Cash sale transactions
What are the five shipboard material inventory areas?
Operating Space Items Repair Parts Consumables Maintenance Assistance Modules (MAMs) Ready Service Spares (RSSs)
Operating Space Items (OSIs) is under management by who?
Repair parts, consumables, maintenance assistant modules, and ready service spares are under custody by who?
Who is responsible for the storage, security and inventory control of all stock material in his custody?
What ensures that the quantity reflected in records agrees with the quantity in location?
What are the six types of inventories?
Bulkhead to Bulkhead Specific Commodity Special Material Spot Velocity Random Sampling
What type of inventory is a physical count of all stock material aboard the ship or within a specific storeroom?
Bulkhead to Bulkhead
When is inventory of the ship's entire stock of repair parts performed?
During an Integrated Logistics Overhaul (ILO)
When a random sampling inventory fails to meet what percent inventory accuracy rate a bulkhead to bulkhead of a specific storeroom is performed?
What type of inventory is a physical count of all items under the same cognizance symbol, federal supply class, or same operational function?
What type of inventory requires a physical count of all items regarding their physical characteristics, costs, mission essentiality, criticality, or other masons (classified, hazardous, controlled equipage, presentation silver)?
When is classified items inventoried?
Annually Upon change of custodian
What identifies classified items in stock records?
Controlled Inventory Item Code (CIIC)
What does CIIC stand for?
Controlled Inventory Item Code
What appendix can you find a listing of CIIC?
How often are hazardous items inventoried?
How often are depot level repairables inventoried?
How often are shelf-life items inventoried?
Are NOT required to be periodically inventoried
What type of inventory is unscheduled that is performed to verify the existence of a specific stock item?
What is a physical inventory that concentrates on frequently demanded items?
What type of inventory is considered to be part of the annual scheduled inventory, used only on authorized ships, and counts a specified number of selected items within the segment?
What is used to verify that material in storage locations agrees with location data recorded on the stock record?
What will be verified during the location audit?
Stock number Location Unit of issue Shelf-life expiration date
When is the inventory schedule prepared by the Supply Officer?
before the commencement of each fiscal year
What should be done before performing an inventory?
Outstanding receipts and issue documents suspense items overdue receipts and pending issues review overaged stock requisitions
When shall the Supply Officer request an official notice to be placed in the Plan of the Day (POD) identifying the storeroom or stock being inventoried?
At least 1 week before inventory
Preservation packaging must not be broken without approval by who?
When inventorying containers what must be done by the person who verified the contents?
Date and Initial the container
What must be stamped on receipts and expenditures when inventorying?
"BEFORE INVENTORY" "AFTER INVENTORY"
Items are in what sequence when reviewing count documents?
What is done with count documents?
dated and initialed
What is the next step in the inventory process after the physical count and review of count documents?
reconcile (compare) count documents with stock records
What consists of checking recent transactions, in-posted or rejected documentation, temporary locations, or verifying catalog data?
What is an in-depth investigation of specific inventory discrepancies?
What transactions need review during causative research?
receipts change notices expenditures location updates unposted or erroneous documents
When is causative research usually conducted?
after posting the inventory adjustment to the stock record
When should causative research be completed?
within 30 days from the date the adjustment was posted to the stock record
Who reviews the results of causative research periodically?
After posting, how would you file the inventory count documents?
On the Stock Record File in NIIN sequence
What comes after comparing the inventory count with the stock record count?
Process an inventory adjustment record, if necessary
What do you process if the inventory count is greater than the stock record balance?
Gain By Inventory (GBI)
What do you process if the inventory count is less than the stock record balance?
Loss By Inventory (LBI)
What personnel must check location differences noted in the inventory count documents with those in stock records?
What will be reviewed to compute the accuracy rate?
Count and adjustment documents
What is the minimum percent for an acceptable inventory accuracy rate?
How would you compute the accuracy rate?
Subtract the errors from number of items inventoried and then divide the difference by number of items inventoried
What is the method used to check locations in storage with stock records?
Location Audit Program (LAP)
When should location audits be scheduled for completion?
Just before the scheduled inventory of a particular storage area
How often are storage areas audited?
What are the benefits of location audits?
Improved supply effectiveness Reduced inventory effort Improved inventory accuracy Maximum usage of storage spaces
What contains the location and audit procedures?
NAVSUP P-485 and type commander directives
What information is checked during the location audit?
Stock number Location Unit of issue Shelf-life expiration date
You should make every effort to fine out the location of items listed as what?
Material On-Hand With No Location
How should you research "Material On-Hand With No Location"?
Using Transaction Ledger
What shall you do if you are unable to find the location of the item?
Process an LBI or survey
Location validity is verified annually ensuring its at what percent?
How would you compute the location audit rate?
Audit 5 percent of total locations and subtract the number of erroneous locations from total locations audited Then divide number of valid locations by the total locations audited
Equipage consists of shipboard items selected or approved by who for special inventory control?
Fleet Commanders in Chief
How may the Commanding Officer or Type Commander designate equipage?
Signature required Non-signature required
Non-signature items listed in the NAVSUP P-485 may be designated as "signature required" when who deems it necessary?
Who retains the original list of the designation of equipage?
Who retains the copy of designation of equipage?
Department head concerned
What is assigned a code that shows if the item is controlled or non-controlled equipage?
What are provided only for use as convenient master lists and are not to be used as custody records?
What does EEC stand for?
Equipage and Equipment Categorization and Custody
What is defined as an equipage item, repair parts and equipment-related consumables, general use consumables, and signature required?
Equipage and Equipment Categorization and Custody (EEC)
What is prescribed as a custody record and inventory control document for controlled equipage in non-automated ships?
Equipage Custody Record, NAVSUP Form 306
What is entered on the top or bottom margin of the NAVSUP Form 306?
TYCOM DESIGNATED ITEM
Who has the original and duplicate custody card for equipage in the supply department?
All other duplicate equipage custody cards are retained where?
The department head that has custody of the equipage
When are all equipage items inventoried?
annually 15FEB-15MAR when ship is commissioned, inactivated, deactivated upon relief of department head upon change of command (discretion of relieving CO)
Why must annual inventories of equipage be completed by 15 March?
be reflected in the Equipage Control/Redistribution Source Document
How many months before the annual inventory of equipage considered to be satisfied when conducting a ship-wide or departmental inventory?
What shall happen when department head is being relieved and requires an inventory of equipage?
The relieved and relieving department heads takes it jointly
NAVSUP Form 306 is reviewed to ensure what is on them?
When does the Supply Officer prepare an official notice advising all department heads of procedural details to be followed in performing their annual inventories of controlled equipage? Who signs the notice?
At least 1 month before 15FEB Commanding Officer or officer with delegated authority
The date of the inventory, quantity inventoried and signature of the person performing the inventory must be entered where?
Inventory Record of the department head's duplicate custody record
What shall be done upon completion of a controlled equipage inventory by each department?
submit a letter report to the CO and a copy to the SUPPO
Who shall sign the completed controlled equipage letter report submitted to CO if department head is getting relieved?
Both the relieved and relieving department
To maintain effective management of controlled equipage assets, some type commanders keep a computerized program designed to do what?
Keep track of controlled equipage deficiencies and excesses among the commands under him/her.
What is a single line item consumption/requisition document for non-automated ships?