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Unit 2-6 Study Guide

Terms in this set (106)

________is to Develop and execute innovative business strategies and cost effective Contracting solutions to enable the global AF mission.
Contracting mission
Why do you:

• Develop a business arrangement that makes good business sense
• Promote competition
• Minimize the administrative costs associated with the buys that you make
• Conduct business with integrity, fairness, and openness
• Fulfill public policy objectives
To satisfy the customer's requirement
• Stand up and do the right thing to ensure integrity and fairness of the procurement system
• Never award a contract at the expense of integrity
• Know the fundamentals, think innovatively, and remain focused on the details
• Care for one another by sharing our knowledge and experiences
• Passionately protect the image of our Nation, our Air Force and our contracting profession
Contracting Guiding Principles
What are the 3 Different Levels of Contracting?
• Operational Contracting
• Strategic Sourcing
• Systems Contracting
________provides timely, effective and efficient cradle-to-grave contract support to meet the needs of the installation commanders, deployed commanders and resident/tenant/supported units and is outlined in AFI 64-102, Operational Contracting Program.
Operational Contracting
_______is a level of contracting responsible for purchasing commonly used items on a large scale thereby leveraging the agency's buying power efficiently.
Strategic Sourcing
_______is a level of contracting that acquires items of particular interest to public safety and national defense (e.g. GPS, weapon systems, etc.). Contracting has recently opened a career path for enlisted members to participate in this level of mission. It is highly competitive and extremely rewarding.
Systems Contracting
______________is the entire machine dedicated to ensuring the government is able to purchase the items and services necessary to accomplish its mission.
The "Federal Acquisition System"
What is to Deliver on a timely basis the best value product or service to the customer, while maintaining the public's trust and fulfilling public policy objectives.
the "vision" of Federal Acquisition System
• Govern proceedings within the contracting mission
• Satisfy the customer in terms of cost, quality, and timeliness
• Conduct business with integrity, fairness, and openness
• Minimize the administrative operating costs
• Fulfill public policy objectives
• Maintain public opinion/trust
common objectives" of Federal Acquisition System
__________is the contracting organizational structure created to guide and support AF contracting with a strategic mindset at the MAJCOM level. _______ main role is to provide a single voice for operational contracting when advocating for more manning, and better equipment to complete our jobs.
"Air Force Installation Contracting Agency (AFICA)"
How many MAJCOMs are within AFICA?
all 10 MAJCOMs in the AF.
What is the AFI that outlines key personnel for Operational Squadron Level?
AFI 64-102
• Serves as senior operational contracting official and contracting advisor
• Manage the local contracting program to ensure it effectively meets customer needs while complying with all applicable statutes, executive orders, regulations and AFIs
• Provide senior leadership and customers with sound business solutions/strategies
Contracting Unit Commander/Director/Chief
• Provide necessary oversight and direction to the contracting unit to ensure successful contracting mission and related activities
• Often, the second in charge of an operational contracting unit
• Direct the small business and other socio-economic programs
Director of Business Operations (DBO)
• Normally, the senior, qualified, enlisted person
• Advises the commander and flight chiefs on enlisted matters
• May fulfill first sergeant duties
• Oversees various programs as assigned from the commander
- Self-inspection program
- On-the-job training program
- Overall unit training programs
- Career certifications
- Enlisted personnel career advisor
Contracting Superintendent
• Provides planning, programming, and execution of all deployment readiness
• Provides or schedules all required ancillary training for military personnel subject to deployment
• May serve as Unit Deployment Manager (UDM)
Officer in Charge (OIC)/Non-Commissioned Officer in Charge (NCOIC) of the Contingency Support Cell
• Ensure acquisitions comply with federal statutes, regulations and policy
• Manage acquisition activities to include
- Acquisition planning
- Small business participation
- Execution of award
- Performance of contract administration
• Ensure all flight members are receiving timely formal training for Acquisition Professional Development Program (APDP)
• Act as a contracting advisor to customers/contractors
• Set up customer/contractor education programs and hold regular meetings to solve problems and foster a team environment
Acquisition Flight Commander/Chief
• Maintain all information technology resources
• Responsible for the operation and management of automated contracting systems
• Manage incoming Purchase Requests (PR)
• Monitor and report on the acquisition workload
• May manage
- Quality Assurance (QA)
- Governmentwide Purchase Card (GPC)
• Ensure Contract reporting and e-commerce participation comply with Air Force (AF) policies
• Act as Warrant Proctor and manage the Contracting Officer Warrant Program
Plans and Programs Flight Commander/Chief
The ________ provides a consolidated reference of the training and education necessary for a clear career path from Airman Basic (AB) to Chief Master Sergeant (CMSgt). It is a comprehensive education and training document used to plan, manage, and control training throughout the career field designed to follow an individual for their entire career.
Career Field Education and Training Plan (CFETP)
What part of CFETP is below?

Provides information necessary for the overall management of the specialty
Section A, explains how everyone will use the plan
Section B, identifies career field progression information, duties and responsibilities, training strategies, and career path
Section C, associates each level with specialty qualifications (knowledge, education, experience, training, and other)
Part I
What part of CFETP is below?

Used by supervisor sand trainers to identify, plan, and conduct training commensurate with the overall goals of this plan
Section A, identifies the Specialty Training Standard (STS) and includes duties, tasks, Technical References (TRs) to support training
Section B, references the Contracting Apprentice course objective list
Section C, entitled, "Support Materials", is reserved
Section D, references the Education and Training Course Announcements (ETCA) website for USAF Formal Schools course descriptions and training information
Section E, entitled, "MAJCOM Requirements", is reserved
Part II
________serves as a guide that identify what you have to learn and when you need to learn it.
Specialty Training Standard (STS)
_______is the first skill level along the path to career progression. The only requirement to upgrade to this level (Level 1) is to graduate from BMT and be entered into the Contracting Apprentice Course (Tech School). The Input/Helper description is "a student scheduled for, or attending the Contracting Apprentice Course".
Input or Helper (6C011)
_________ is when you graduate from tech school, and upgrade to skill Level 3.

At this point specialty description includes
Purchase commodities, services & construction normally within Simplified Acquisition Threshold (SAT) using Simplified Acquisition Procedures (SAP)
Administer Purchase Orders/Deliver Orders and Blanket Purchase Agreements (BPA)
Process automated contracting system transactions
Apprentice (6C031)
_________Airmen must complete mandatory 5-level CDC.
Non-prior service (or pipeline) airmen must remain in upgrade training for at least 12 months.
Retrainees can upgrade once all other requirements are met after 9 months.

Specialty description hasn't changed much at this point, but bring the following skills
Purchases commodities, services & construction
Uses Commercial, Simplified Acquisition, and other procurement procedures
Administers purchase/delivery Orders, BPAs, maintenance agreements and other contractual instruments
Processes automated contracting system transactions
Journeyman (6C051)
___________ requires 7-level CDC to be completed.
After all other upgrade requirements have been met, pipeline contracting professionals must wait 12 months.
Retrainees can upgrade after 6 months.
As a ___________, you need to have minimum rank of SSgt, and achieved an Acquisition Professional Development Program (APDP) Level I certification.

Specialty descriptions for ___________ are
Supervises purchasing of commodities, services & construction through SAP, negotiation, and sealed bidding
Supervises administration of contracts and contractual instruments
Prepares, uses, and evaluates automated contracting system products
Functions as a CO
Inspects and evaluates contracting activities
Craftsman (6C071)
The STS line items have been completed at this level, so there are no CDCs.
__________ level requires
Minimum rank of Senior Master Sergeant (SMSgt)
Obtained Community College of the Air Force (CCAF) degree
Must have completed required Professional Military Education (PME)
Superintendent (6C091)
is an Act created to require everyone within contracting community to maintain a certain level of continuous education.
Defense Acquisition Workforce Improvement Act (DAWIA)
__________is the program which AF's response to DAWIA, which complies with DAWIA and promotes the development and sustainment of a professional acquisition workforce, by establishing 3 proficiency levels based on education, experience and training.
Acquisition Professional Development Program (APDP)
What level of APDP is below?

Education - Contracting professionals are required to obtain at least 24 semester hours in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management and a bachelor's degree.

Experience - The required experience needed for a level ___ certification is at least one year from the time assigned to contracting. This time does not start until you arrive at your first duty station.

Training - Training changes every few years to keep up to date with changing practices within the commercial marketplace. It is always a good idea to refer to the Defense Acquisition University (DAU) website for accurate and up-to-date information.
APDP Level I
What level of APDP is below?

Education - There are no new requirements for level ___. The degree and 24 business related semester hours are still the only education requirements.

Experience - The required experience has increased to a minimum of 2 years. The time is calculated from the day you arrive on station in your first contracting position.
APDP Level II
What level of APDP is below?

Education - There are no new requirements for level ____.

Experience - The experience requirements for level ____ is a minimum of 4 years.
APDP Level III
___________in contracting is in addition to achieving APDP levels at required intervals during your contracting career, all members of the acquisition workforce must earn 80 Continuous Learning Points (CLPs) every 2 years, with a goal of 40 points each year.
Continuous Learning
Below examples are ways to fulfill ______?

• College classes (undergraduate and graduate school)
• Online DAU courses
• Job completion
• Local trainings
80 CLPs
What are the 4 pillars of wellness?
Spiritual, Emotional, Physical, and Social
What is the most important nutrient to your body?
Water
What is the recommended consumption of water per day?
Women 2.7 liters and men 3.7 liters
What is the recommended calorie deficit for weight loss?
Creating a calorie deficit of 500-1000 calories a day through diet and/or exercise should lead to a healthy weight loss of 1 to 2 pounds per week.
_________is that Government business shall be conducted in a manner above reproach, with complete impartiality, and preferential treatment for none.
The Standard of Conduct
________ is a favor or gift, usually in the form of money, given in return for service.
Gratuity
What states message below?

Executive branch employees (DoD Employees are part of the executive branch) are subject to restriction on the gifts that they may accept from sources outside the government.
Office of Government Ethics (OGE)
Below are options of what?

• Return the gift
• Pay the gift's market value in full
• If the gift is $100 or less, the gift may be destroyed
• If the gift is perishable (ex. fruits or flowers), the gift can be given to charity or shared with the office after obtaining the necessary approval
• Turn it into legal
the options when you receive a gift that cannot be accepted as what OGE outlines
Below are what in OGE?

Modest refreshments such as coffee and donuts, greeting cards, plaques, discounts available to the public or all government employees, and rewards or prizes won in competitions open to the general public.
General exception
An employee may accept unsolicited gifts having an aggregate market value of $___ or less per source per occasion, provided that the aggregate market value of individual gifts received from any one person shall not exceed $___ in a calendar year.
$20/$50
(T/F) Based on personal relationship, any gift motivated solely by a family relationship or personal friendship is acceptable at any dollar value.
True
What should you do when you suspect a violation of the gift rule with no evidence of a reasonable exception?
Contact your CO, legal, the AFOSI or security forces.
An annual requirement to report our financial interests on forms issued by the OGE as "current employees".
OGE 450
The interest(s) of the member directly oppose the interest(s) of the government.
Conflict of Interest
Something that involves deliberation, decision, or action that is focused on the interests of specific person(s), or a discrete and identifiable class of persons.
Particular Matter
Not only your own interests but those with whom you have certain relationships with also, such as;
• Your spouse and/or minor children
• Business partners
• An organization in which you are serving as an officer, director, trustee, general partner, or employee
• Any individual or organization with which you are negotiating or have any arrangement for future employment
Financial interest
_______ is when an employee has a financial interest, personal activity, or relationship that could impair the employee's ability to act impartially and in the best interest of the Government (such as having stock in a company that is competing for a contract).
Personal Conflict of Interest
• Disqualification
• Limitations of duties
• Divestiture - such as sell your stock
• Transfer or reassignment
• Exemption - financial interest is minor ($15,000 or less) and properly reported on an OGE 450
• Resignation
• Or other appropriate action provided by law or administrative procedure
ways to resolve real or apparent conflicts
What are 2 types of information that you will receive access in Contracting
proprietary & private information
Below is a practice of what?

A person who is acting or advising with respect to a Federal agency procurement and has or had access to contractor bid or proposal information or source selection information must not, other than as provided by law, knowingly disclose contractor bid or proposal information or source selection information.
to safeguard information in contracting
• Identify items needing protecting
• Develop safeguards to protect the identified items
• Assess the safeguards developed and success rates
• Document areas of improvement and strengths
4 major objectives of OPSEC
Who coordinates and oversees the implementation of the programs involving procurement integrity, safeguarding information, conflicts of interest, and standards of conduct.
Designated an Agency Ethics Official (DAEO)
What is the primary resource for guidance on fiscal law?
The DoD Financial Management Regulation (FMR)
Fiscal law hinges upon purpose, time, and amount .
the one clear message in FMR
Money made available by Congress for specified purposes; including formation of contracts have been "appropriated".
Appropriated Funds
What are the 5 "colors" of money in Contracting?
• Procurement
• Research, Development, Test & Evaluation (RDT&E)
• Operations & Maintenance (O&M)
• Military Personnel
• Military Construction
What is the type of money that is used to purchase large items or system such as ships, planes, missiles, and military vehicles?
Procurement
What is the type of money that is self-explanatory, and used for the RDT&E of new models of ships, planes, missiles, and military vehicles?
RDT&E
What is the type of money that is used to purchase goods and services needed for everyday activities?
O&M
What type of money is one we don't often use, but care a great deal about?
Military Personnel
What type of money is used specifically for new or large dollar construction projects?
Military Construction
What is contracting rule that a fiscal year appropriation may be obligated only to meet a legitimate need for the fiscal year in which the money was appropriated?
Bona-fide Needs Rule
What is a law prohibiting Government agencies from obligating the government in excess of or in advance of appropriations?
The Anti-Deficiency Act
What is a law prohibiting the use of the wrong type, color, of money?
Misappropriations Act
What is an administrative reservation of funds against a future obligation on a contract?
Commitment
What is a legally binding commitment in contracting?
Obligation
What is a payment of some form?
Outlay
What is a mutually binding legal relationship obligating the seller to furnish the supplies or services (including construction) and the buyer to pay for them?
Contract
What is an offer to buy supplies or services (including construction and RDT&E) upon specified terms and conditions using simplified acquisition procedures (SAP)?
Purchase Order (PO)
What are the 3 Sources of Contract Law?
Statutes (Federal Laws), Administrative Laws, and Common Law
What is the Federal Law that is passed by both the house and the senate then signed into law by the President to provide funds to the federal government?
Appropriation Acts
What is the act that requires competition?
Competition in Contracting Act (CICA)
What is the contract law that created the Simplified Acquisition Threshold (SAT) and SAP which allows for less invasive forms of contracting for lower priced (commercial) requirements?
Federal Acquisition Streamlining Act (FASA)
What is the law that are enacted solely because someone of authority wrote them down?
Administrative Laws (such as Executive Orders (EOs), Rules and Regulations such as FAR)
What is the law that is derived from the result of court decisions throughout the judicial branch of government?
Common Law
What are the 6 Elements of a Contract?
Capacity
Mutual assent
Consideration
Lawful purpose
Certainty of terms
Form permitted by law
What is the element of contract that demands that a party must be able to understand and appreciate the terms of the contract?
Capacity
What is the element of contract that both parties have agreement to a contract?
Mutual assent
What are the 3 components of mutual assent?
Offer, Acceptance, and Meeting of the minds
What is the element of contract that anything of value exchanged between parties?
Consideration
What is the element of contract that violates a statute is unlawful and void and will not be enforced?
Lawful purpose
What is the element of contract that the terms must be sufficiently clear to permit the courts to conclude that a contractual agreement was intended?
Certainty of terms
What is the element of contract that has 3 forms generally accepted by law that allow for the formation of a contract: written, oral, and implied?
Form permitted by law
The ____ does not exceed 19 characters, and the basic ____ is 13 characters. No matter what happens to the contract, the basic ____ remains unchanged?
Procurement Instrument Identifier (PIID)
What are the positions 1-6 in PIID?
DoD Activity Address (DoDACC)
"FA3047"19P0001
What are the positions 7-8 in PIID?
Fiscal Year (FY)
FA3047"19"P0001
What is the position 9 in PIID?
Identifies the type of contracting instrument written (Only on capital letters)
FA304719"P"0001
What are positions 10-13 in PIID?
Serial#
FA304719P"0001"
(T/F) In Modification PIID, the positions 2 through 6 in the AF are always numeric and represent the serial# of the modification.
FA304719P0001P"00001"
True
How do you identify Amendments to solicitations in PIID?
Amendment PIIDs are "4 positions numbers" assigned sequentially
FA304719Q0001"0001"
How do you identify Modifications to contracts?
Modification PIIDs are "6 position alphanumeric numbers" assigned sequentially
FA304719P0001"P00001"
(T/F) In Modification PIID, the "position 1" is either "A" or "P".
True
How many subchapters in FAR?
8 Subchapters
Which part of FAR is "Definitions of Words and Terms"?
FAR part 2
Which part of FAR is "Acquisition of Commercial Items"?
FAR part 12
Which part of FAR is "Simplified Acquisition Procedures"?
FAR part 13
Which part of FAR is "Solicitation Provisions and Contract Clauses"?
FAR part 52
Which part of FAR is "Forms"?
FAR part 53
Identify FAR 1.105-2(c)(3)(v) per category.
Part - 1
Subpart - 1
Sections - 05
Subsections - 2
Subdivisions - (c)(3)(v)
What is the DoD supplemental FAR and the prefix?
DFARS, prefix "2"
What is the Air Force supplemental FAR and the prefix?
AFFARS, prefix "53"
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