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Unit 18 - Contract Administration (Study Guide)
Terms in this set (24)
Which FAR Part governs contract administration?
FAR Part 42
Contract Administration begins upon contract _______ and ends upon contract ________.
Below are what?
-Conduct post-award orientation conferences
-Conduct Labor checks
-Review and approve or disapprove the contractor's requests for payment
-Issue Contract Modifications
-Accomplishing administrative closeout procedures
Contract Administration Functions
What Act requires that contractors be paid within established time frames?
Prompt Payment Act
Typically, the government has ___days/___days to pay a contractor once the invoice is accepted for supplies & services/construction, if the payment is late, the contractor is entitled to __________.
"30 days" for supplies/services
"14 days" for construction
(T/F) After a service contract is awarded, it's in the best interest of the government to host a meeting with the contractor?
Why does the CO need to conduct Labor Checks?
To make sure the contractors are paying their employees correctly
(T/F) Part of contract administration is writing memorandums explaining contract modifications.
True (memorandums such as Site Visit Minutes)
What is submitting an offer below anticipated costs, expecting to:
o Increase the contract amount after the award through unnecessary and costly modifications
o Receive follow on contracts at artificially high prices
Buying-in may decrease ____________ or result in _______ contract performance
___________ is compensation of any kind which is provided, to any prime contractor, for the purpose of improperly obtaining or rewarding favorable treatment in connection with a prime contract.
What is the law prohibiting kickbacks?
Copeland (Anti-Kickback) Act
what requires that subcontractors should be reasonably allowed to make direct sales to the government?
Unreasonable Restrictions on Subcontractor Sales
(T/F) Buying-in is a practice where contractors submit an offer below their anticipated costs and is often easy to identify when evaluating a contractors proposal, bids, or quotes?
False (It is difficult to identify)
(T/F) Subcontractors are not allowed to sell things directly to the Government.
(T/F) FAR requires the establishment of files containing the records of all contractual actions.
Documentation in the file should be __________ enough to constitute a complete __________ of the transaction for the purpose of:
o Providing a complete background as a basis of informed decisions
o Supporting actions taken
o Providing information for review and investigation
o Furnishing essential facts in the event of litigation or congressional inquiry
Files must be maintained at organizational levels that ensure?
o They are readily accessible
o Minimal establishment of duplicate and working files
Each office will establish certain files, what are they?
o Files for cancelled solicitations
o File for each contract
o General file
what are the 3 files within Files for each contract?
o Contracting office file - documents the basis for the acquisition and award
o Contracting administration office file - documents performance of contract administration responsibilities
o Paying office file - documents actions prerequisite to substantiating and reflecting contract payments
Which FAR part provides guidance on Contract file documentation?
FAR part 4 (FAR 4.801(a))
(T/F) Canceled solicitations don't need to be retrained in the unit?
False (In case the government need to purchase these supplies/services again)
What types of documents go into a General file?
Documents relating to; no specific contract, more than one contract, or the contractor in a general way
Match the choices below:
1. Contracting Office
2. Administration Office
3. Paying Office
a. performance of contract
b. contract payments
c. the basis for the acquisition and the award
Contracting Office - the basis for the acquisition and the award
Administration Office - performance of contract
Paying Office - contract payments
THIS SET IS OFTEN IN FOLDERS WITH...
Unit 1-6 Jeopardy Questions
Unit 1-6 Exercise Questions
Unit 2-6 Study Guide
Jeopardy Question Unit 7-11
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