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Font formatting

appearance, size, and attributes of text. The format chosen for font is important for communication purposes


used to emphasize a specific word


used to indicate book titles and other published works


used to indicate links to web pages and should be reserved for that purpose in most cases

Accent symbol

such as in the word résumé is used to indicate emphasis during pronunciation


a format tool used to apply global font formats to text


used in chemical definitions, such as H2O


used for footnotes or reference purposes, such as in Webster's Dicitonary1

Small caps

may be used to format titles or headings in a document

Serif font

Font that has small attributes at the tips of each letter

Times New Roman

The most commonly used serif font, often used in the body of a letter or report

Sans serif font

Font that does not include the attributes at the tips of each letter


is a sans serif font

Paragraph formatting

arrangement of text within paragraphs on a page Indents used to indicate a new paragraph and offset long quotes

Line spacing

can be set for single, one and a half lines, double, or triple

Borders and shading

used together or separately to emphasize a specific textual element in a document

Bullets and numbers

used to list items

Hanging indent

most often used in reference materials, the first line begins at the left margin and all remaining lines of the paragraph are indented five spaces from the left margin


source references that are placed on a Notes page at the end of a document. Within the document, each reference is indicated by a superscripted number or symbol


source references that are placed at the bottom (foot) of the same page and are indicated by a superscripted number or symbol within the document

Cut and paste

a tool used in paragraph formatting that allows the user to move text from one location to another

Paragraph headings

keyed at the beginning of a paragraph in bold font to give the reader a quick idea about the content of the paragraph


used to align and organize data into groups and subgroups

Word wrap

automatic continuation of text from line to line


used to arrange text in columns and rows and are helpful in presenting, organizing, and clarifying information

Page formatting

arrangement of text on a page. The arrangement of text on a page is the culmination of text and paragraph formatting that presents the final picture and communicates a message to a reader


the amount of white space around the sides of a document

Page orientation

used to enhance the appearance and improve readability of a document

Headers and footers

add global information to a document, such as page numbers and document titles


a single line of a paragraph is not left alone at the bottom of a page


a single line of text is not left alone at the top of a page

Page breaks

may be manual or automatic and are used to manage the content on a page

Soft page break

occurs automatically through the word wrap feature of the word processing software and text is simply continued to the next page when the space on the previous page is exhausted

Hard page break

is performed manually when a new page is needed for a break or change in content


used to format text for documents such as newspapers and newsletters


are used in page formatting to add lines around text or graphic images

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