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Chapter Team - Study

Terms in this set (59)

Bylaws: What are they; If possible, how can they be suspended and changed?
The fundamental rules upon which an organization is based; Members propose an ammendment well in advance and a 2/3 majority enacts it.
Quorum: What is it; If the bylaws don't specify it, what does Robert's Rules of Order Newly Revised set it at; How are they typically established?
The minimum number of members required to conduct business; The majority of the members (more than half); Roll call at the beginning of the meeting.
Which two roles are required to transact business?
Secretary and President. The Secretary records the meeting's proceedings and the President is the presiding officer.
Agenda: What is it; What does it usually include?
A list of activities that are expected to be accomplished in the meeting; The call to meeting, opening ceremonies, reading and approval of the minutes, reading and approval of the treasurer's report, unfinished business, and a list of the items of new business expected to be considered.
Call to Order: What is this?
When the chair (President) gets everyone attention and calls the meeting to order.
Opening Ceremony: What is it?
The official opening of the meeting.
Minutes: What are they; Who writes them?
Written records of what occurs at a meeting; The Secretary.
Old Business: What is it?
Any unfinished business from the previous meeting.
New Business: What is it?
Any proposals that are new to the meeting.
Closing Ceremony: What is it?
A breif closure of the meeting.
Committee: What is it?
A small group of members designated to perform a specific task.
Motion: What is it?
The proper way to introduce a subject to a group of people in a meeting.
Main Motion: What is it; How to make one; What is required for the motion to be considered?
Any new item of business relating to something the club will be doing; After recognition from the chair (th President), say "I move to" or "I move that we" and state your proposal; Someone must second it.
Second: Who makes it; What does it mean?
Another member of the organization; The seconder agrees the motion should be considered.
Stating the Question: What is it; What does it do?
When the chair states the motion; It formally makes the motion the assembly's property of consideration.
Secondary Motions: What are they; What 3 types of motions can they be?
Motions put in order while a main motion is pending; Subsidary, Privileged, and Incidental.
Subsidary Motions: What are they; Examples?
Secondary motions that help dispose of the main motions during a meeting; Lay on the Table, Previous Question, Limit or Extend Limits of Debate, Postpone Definitely, Refer to a Commitee, Amend, and Postpone Indefinitely.
Privileged Motions: What are they; Examples?
Secondary motions that are used to take care of the needs of the people in the organization; Fix the Time to Which to Adjourn, Adjourn, Recess, Raise a Question of Privilege, and Call for Orders of the Day.
Incidental Motions: What are they; Examples?
Motions that arise in the consideration of a current question and must be decided before business proceeds; Point of Order, Suspend the Rules, Object to Consideration of a Question, Division of a Question, Consideration by Paragraph (Seriatim), Division of the Assembly, Request for Information, and Parliamentary Inquiry.
What is the order of making motions?
Main Motion
Postpone Indefinitely
Amend
Refer to a Committee
Postpone to a Certain Time
Limit or Extend Limits of Debate
Previous Question
Lay on the Table
Call for the Orders of the Day
Raise a Question of Privilege
Recess
Adjourn
Fix the Time to Which to Adjourn
What is the order of voting on motions?
Fix the Time to Which to Adjourn
Adjourn
Recess
Raise a Question of Privilege
Call for the Orders of the Day
Lay on the Table
Previous Question
Limit or Extend Limits of Debate
Postpone to a Certain Time
Refer to a Committee
Amend
Postpone Indefinitely
Main Motion
Fix the Time to Which to Adjourn: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Sets the time (and possibly the place) for another meeting to continue the business of the session; After recognition, "I move that when we adjourn, we stay adjourned until _"; No; Yes; Yes; Yes; Priveleged motion; Majority vote.
Adjourn: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Ends a meeting; After recognition, "I move that we adjourn"; No; Yes; No; No; Privileged motion; Majority vote.
Recess: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Provides a short break in the proceedings; After recognition, "I move that we recess until..."; No; Yes; No; Yes; Privileged motion; Majority vote.
Raise a Question of Privilege: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
When a member asks for specific rights or privileges of individuals or the entire assembly; Without recognition, "Point of privilege"; Yes; No; No; No; Privileged motion; the chair decides.
Call for the Orders of the Day: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Require a deliberative assembly to follow its agenda or order of business; Without recognition, "Call for orders of the day"; Yes; No; No; No; Privileged motion; Call of one member.
Lay on the Table: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, and chair decision?
Sets a motion aside temporarily for more urgent business; After recognition, "I move to lay the question on the table"; No; Yes; No; No; Subsidary; Majority vote.
Previous Question: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Immediately end debate and vote on one or more motions; After recognition, "I move the previous question"; No; Yes; No; No; Subsidary motion; 2/3 vote.
Limit or Extend Limits of Debate: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Lengthen or shorten the amount of time a person can speak or the amount of times they can talk; After recognition, "I move to limit discussion/debate to a maximum of _" or "I move that we limit debate on this motion to _ discussions for the motion and _ discussions against the motion"; No; Yes; No; Yes; Subsidary motion; Majority vote.
Postpone to a Certain Time: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Defers action on a pending motion to a definite time; After recognition, "I move to postpone the question until..."; No; Yes; Yes; Yes; Subsidary motion; Majority Vote.
Refer to a Committee: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Places business in the hands of a committee; After recognition, "I move that the question be referred to a committee made up of members _ , _ , and _"; No; Yes; Yes; Yes; Subsidary motion; Majority vote.
Amend: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Modifies the wording of a pending motion; After recognition, "I move that this motion be amended by..."; No; Yes; Yes; Yes; Subsidary motion; Majority vote.
Postpone Indefinitely: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Rejects (or kills) a main motion without voting on it directly; After recognition, "I move to postpone the question/motion indefinitely"; No; Yes; Yes; No; Subsidary motion; Majority vote.
Point of Order: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Enforces the rules of the organization; Without recognition, "I rise to a point of order," or "Point of order"; Yes; No; No; No; Incidental motion; Chair decision.
Suspend the Rules: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Set aside a special or parliamentary rule; After recognition, "I move we suspend the rules and consider..."; No; Yes; No; No; Incidental motion; 2/3 vote.
Object to Consideration of a Question: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Avoids the consideration of an original main motion; Without recognition, "I object to consideration of this question"; Yes; No; No; No; Incidental motion; 2/3 vote.
Division of a Question: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Separates a motion into two different motions, debated and voted on individually; "I move that we divide this question into two motions. The first stating _ and the second _"; No; Yes; No; Yes; Incidental motion; Majority vote.
Consideration by Paragraph (Seriatim): Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Debate each section of a motion one at a time while keeping it intact; After recognition, "I move to consider by paragraph/consider in seriatim"; No; Yes; No; Yes; Incidental motion; Majority vote.
Division of the Assembly: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Verifies the accuracy of a voice vote by having members stand; Without recognition, "I call for a dividion of assembly/the house"; Yes (Must be done before new motion); No; No; No; Incidental motion; No vote unless someone objects.
Request for Information: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
A nonparliamentary question about the pending business; Without recognition, "Point of information"; Yes; No; No; No; Incidental motion; None.
Parliamentary Inquiry: Purpose; How to do it; Do you interrupt the speaker; Is a second needed; Is it debatable; Is it ammendable; Main, Subsidary, Privileged, or Incidental motion; Majority, 2/3 vote, call of one member, or chair decision?
Parliamentary question; Without recognition, "Point of parliamentary inquiry"; Yes; No; No; No; Incidental motion; None.
Debate: What is it; What types of motions can be made during this time; What is the initial debate limit for each member?
The formal discussion of the motion; Secondary motions; 2 turns at 10 minutes each.
Regular meeting: What is it?
A meeting held periodically according to the time stated in an organization's regulating documents or under a standing rule which the deliberative assembly has adopted.
Special meeting: What is it?
Unscheduled meetings called from time to time by the Board for a specific purpose that usually address issues that need immediate attention or need more time and discussion than can be handled in routine Board or annual meetings.
Anual meeting: What is it?
A yearly meeting.
Executive session: What is it?
A special meeting-within-a-meeting that provides an opportunity for the board to meet privately to handle sensitive and confidential issues, foster robust discourse, and strengthen trust and communication.
Failed motion: What is it?
A motion that never gets seconded or a motion that didn't pass the voting requirements.
What is "putting the question before the assembly"?
When the chair calls for a vote after the members are done debating the motion at hand.
Roll call vote: What is it?
A vote in which every person's name is called and each person says "yea" or "nay".
Ballot vote: What is it?
When each member recieves one piece of paper onto which they write their vote. The votes are then counted.
Adoption (of a motion): What does it mean?
To accept amotion, like when it has a majority vote.
What is Abstention?
A member's choice to cast neither an affirmative nor a negative vote. For calculating majority or two thirds, an abstention is treated as if no vote were cast.
What is Previous Notice?
Notification of members about intent to consider a motion some amount of time before the session, usually at the prior meeting or in the announcement of the meeting.
What is voting by Show of Hands?
When members indicate their votes by raising their hands when prompted.
What is unanimous consent?
Passage of a motion that is obviously uncontroversial is sometimes attained by asking for objections. If none are offered, the motion passes.
What does a restorative motion do?
Allow the assembly to reverse or reconsider the decision previously made on some other motion. For example, the motion to reconsider a main motion is a restorative motion.
Rescind means to...
Revoke or repeal
A private session is:
Only committee members and house staff can attend.
What is a mass meeting?
A type of deliberative assembly in a publicized or selectively distributed notice known as the call of the meeting has been announced.
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