30 terms

Records Management

Chapter 1 Vocabulary Words
facilities where records of an organization are preserved because of their continuing or historical value
ARMA International
an association for information management professional
a shared, online journal
document imaging
an automated system for scanning, storing, retrieving, and managing images of physical records in an electronic format
an electronic method to communicate and to transact business over networks and through computers
electronic data interchange (EDI)
a communication procedure between two companies that allows the exchange of standardized documents through computers
electronic fund transfer (EFT)
electronic payments and collections
electronic mail
a system that enables users to compose, transmit, receive, and manage electronic documents and images across networks
electronic record
a record stored on electronic media that can be readily accessed or changed
enterprise content management (ECM)
the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content across an enterprise
external record
a record created for use outside an organization
important record
a record that assists in performing business operations and is usually replaceable but at great cost
internal record
a record that contains information needed to operate an organization
a worldwide network of computers that allows public access to send, store, and receive electronic information over public networks
Internet forum
an online place where people can post and read messages; also called a message board
ISO 15489
a standard for records management policies and procedures
the process of using an organization's resources to achieve specific goals through the functions of planning, organizing, leading and controlling
nonessential record
a record that has no predictable value after its initial use
a broadcast sent over the Internet to receivers who hear and/or view the information via computers, MP3 players, or other electronic devices
stored information made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time
record and information life cycle
the life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition
records management
the systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition
records system
a group of interrelated resources acting together according to a plan to accomplish the goals of the records and information management program
reference document
contains information needed to carry on the operations of a firm over long periods
transaction document
a record used in an organization's day-to-day operations
a short message posted on the Twitter social network website
useful record
a record that is helpful in conducting business operations and is usually replaceable at slight cost
vital record
a record that is necessary for the continuing operation organization and is usually not replaceable
a page or collection of web pages that allows people who access it to contribute or modify content
World Wide Web
a part of the Internet that contains HTML documents that can be displayed and searched using web browser programs