Terms in this set (200)
When using __ software such as word, you can easily create and edit documents, such as letters and reports
To start word, click start button on the task bar. Click all programs on the start menu. Click __ on the submenu, and then click Microsoft office word 2007
Quick access toolbar
The __ contains buttons (icons) for three common commands, and you can add additional toolbar buttons to it
The __ shows where text will appear when you begin typing.
__ view simulates the way a document will look when it is viewed as a web page
Full screen reading
__ view replaces the ribbon by a small bar called a toolbar that contains only a few relevant commands.
To switch between views, you can click one of the __ buttons at the bottom right of the document window, to the left of the zoom slider.
Press the keyboard shortcut __ to go to the beginning of the next word
Press the keyboard shortcut __ to go to the beginning of a line
Pressing the __ key deletes the character to the left of the insertion point
You can rename a folder by __ the folder, and then clicking Rename on the shortcut menu
A new folder appears in the list with the temporary name "__" highlighted in blue
A zoom percentage of __ shows the document at it's normal size
The __ command enables you to look at a document as it will appear when printed
In print preview, the ribbon changes to show only the __ tab
Most documents are printed in __ orientation
A full document, a single page, multiple pages, (all of the above)
At any time, you can print __ from a document on the screen
To close the document without exiting word, click the office button, and then click __
To exit word, click the close button in the __ corner of the document window
The key elements of the screen in print layout view are the ribbon, quick access toolbar, insertion point, status bar, view buttons and __
Text __ can be as small as one character or as large as entire documents
To select text with the mouse, position the I-beam pointer to the left of the first character of the text you want to select. Hold down the left button on the mouse, drag the pointer to the end of the text you want to select, and release the button. This is called __.
To select blocks of text that are not next to each other, select the first block of text, press and hold down the __ key, and then use the mouse to select additional blocks of text
Hidden formatting marks
The Show/Hide command allows you to see __
A command that you use by turning a feature on or off is sometimes knows as a __ command
Blank space between it and the paragraph above it
Pressing the enter key creates a new paragraph with __
__ are settings that can affect the way text looks in the document and that you can apply by clicking a button on the ribbon
The __ command is useful because it reverses recent actions
The __ command reverses an undo action
The __ commands repeats the most recent action
When you __ selected text, it is removed from the document and placed on the Clipboard
When you __ selected text, it remains in it's original location and a copy of it is placed on the clipboard
One you have placed text on the clipboard, you can then __ into the document whatever is stored on the clipboard
The clipboard is available to all the programs on your computer, and it is sometimes called the __
The appearance of text is called __.
The office clipboard is a special clipboard on which you can collect up to __ selections
Using the find command, you can quickly search a document for every occurrence of a specific word or phrase you type in the __ box.
The __ command allows you to replace a word or phrase with another word or phrase you key in the replace with box
__ allows you to jump to a specific part of a document
Find out the number of characters, paragraphs, and lines in a document by opening the __ dialog box
__ corrects common capitalization, spelling, grammar, and typing errors as you type
Examples of text __ are adding bold, italics, or underlining to words to emphasize them
When you use the __ quick style, you change a paragraph format so there is no space after it
In a new paragraph, for example, if you type the number 1 followed by a period, and then press the Tab Key, word assumes that you are trying to create a __.
__ are document parts that you can create, store, and reuse.
With __, after you type the first for letters, __ suggests the complete word.
Date and time
To insert the current date into a document, on the ribbon, click the insert tab. Then, in the next group, click the __ button
With automatic spell checking, a __, wavy underline indicated a word that might be misused
To correct an error that has been identified with a wavy underline, __ the flagged word or phrase to open a shortcut menu with a list of suggestions to replace the possible error.
Spelling and grammar
In addition to checking your spelling and grammar as you type, you can use the __ dialog box to check a documents spelling and grammar after you finish typing.
If a word appears twice in a row, the __ will be underlined with a red, want underline
The spelling and grammar dialog box for spelling errors option called __ leaves all instances of the word untouched in the document and jumps to the next flagged error.
The spelling and grammar dialog box for grammar errors option called __ opens the proofing section in the word dialog box to allow you to change default spelling and grammar check settings
Check grammar check box
To check only spelling in the document, click the __ in the spelling and grammar dialog box to deselect it
A __ is a word with a similar meaning for a word in your document
If you select a plural noun or verb in a form other than it's base form (the infinitive form), a list of __ appears in the list in the task pane.
You can also look up a word in the thesaurus or dictionary by right clicking a selected word and choosing __ on the shortcut menu
The tilde over the n in some Spanish words is considered to be __.
If you are writing a paper that includes mathematical equations, you can insert mathematical symbols and equations using the __ button in the symbols group.
To insert a symbol, on the ribbon, click the __ tab. Then, in the symbols group, click the symbol button. Commonly used symbols appear on the menu
If you are changing the format of a single paragraph, the insertion point must be located somewhere in that __.
To change the font, locate the __ group on the Home tab on the ribbon
To increase or decrease the font size by small amounts, click the __ font or shrink font buttons in the font group on the home tab or on the Mini toolbar.
You can change Font size by using the font size box on the __ toolbar or on the mini toolbar
If you want to use a font size that is not on the drop down menu of the font size box, type the point size directly in the font size box, and then press the __ key.
The colors in the palettes all have names. You can see the names by pointing to each color to see its __.
The colored bar on the font color button changes to reflect the last color selected. If the colored bar is the color you want to apply, you can simply click the __ button to apply that color.
To change text to italic, press the __ keys
Some font effects are available in the __ group on the home tab, others are available only in the don't dialog box
Text highlight color
To highlight text, click the arrow next to the __ button in the font group on the home tab.
When you are highlighting text, if no text is selected, the pointed changed to the highlighter pointer, an I-beam pointer with a __ on it, when you position it on too of text in the document
If you want to copy the format to more than one block of text, double click the __ button.
A __ is a set of formatting options that have been names and saved
The default style for text is the __ style.
The __ determined the default Font, the color of headings formatted in the heading quick styles, and other feature of the document
Still be applied
If you apply a style and then apply manual formatting, when you change to a new theme, the manual formatting will __.
An existing quick style
The easiest way to create your own which style is to format text with __, and then make changes until you are satisfied with the final look.
Save selection as a new quick style
To name your style and add it to the quick styles gallery, open the quick styles gallery, and then click __ on the menu at the bottom of the gallery.
You can use the __ command to clear manual formatting and styles
When you remove a style, the __ style is automatically applied
The ruler is hidden by default. To display it, you can click the view tab on the ribbon, and then, in the __, click the ruler text box
To change margin settings, click the __ tab on the ribbon, and then click the margins button
Left aligned and __ are the two most commonly used text alignments in documents
They are indented from both margins, the text is the color of accent 1 color, a colored horizontal line is added under the last paragraph in the quote (all the above)
The intense quote quick style reformats paragraphs so __.
First line indent
A __ is when only the first line of a paragraph is indented.
__ indents appear commonly in lists and documents such as glossaries and bibliographies
If you are siring mirror margins, you can use mirror indents. On the indent and spacing tab in the __ dialog box, clock the mirror indents checkbox to select it
You might be surprised to learn that the default setting in a word document is __ lines, not single spaced
__ spacing is the amount of space between paragraphs
__ refers to positioning text between the top and bottom margins of a document
You can align text with the top of the page, center the text, distribute the text equally between the top and bottom margins (__), or align the text with the bottom of the page
Text alignment can be set with left, right, center, or __ tab stops
To move a tab stop,__ the tab stop marker to a new location on the ruler
__ are solid, dotted, or dashed lines that fill the blank space before a tab setting
A __ list is useful when items appear sequentially, such as instructions.
You can also change a list that you already typed to a bulleted or numbered list by selecting all the items in the list, and then clicking either the bullets or numbering button in the __ group
To use a picture bullet, click define new bullet at the bottom of the __ gallery, and then click picture in the define new bullet dialog box
Two or more
A multilevel list is a list with __ levels of bullets or numbering
The same list
Multilevel lists can contain bulleted items and numbered items in__.
In outline view, you can type __ and subheadings for a document
You can also use words __ tools to create your own graphics and add them to your documents
Columns are easy to create in word. You click the page layout tab on the ribbon, and then, in the __ group, click the columns button
To format only part of the document in columns without opening the columns dialog box, select the paragraphs you want to format in columns. Then, click the __ button in the page setup group on the page layout tab, and use any of the commands on this menu
You can specify the border __, for example, whether the border consists of a single or a double line, is thick or thin, or includes a shadow or a 3-d effect
Borders and shading
If you want to change the border style, you need to click borders and shading on the menu to open the __ dialog box
To add shading or patterns to a paragraph or lines of text, select the text you want to shade. In the __ group on the home tab, click the arrow beside the shading button, and then click a color in the palette that opens.
To specify the amount of space between the border and the text or edge of the page, click the __ button on the borders tab, or the page border tab in the borders and shading dialog box
Dragging and dropping
You can cut, copy, and paste objects the same way you do text, using either the cut, copy, and paste commands or by__ the selected object.
To insert clip art, click the insert tab, and then, in the __ group, click the clip art button
The term __ refers not only to drawn images, but also paragraphs, movie clips, and sound files
The squares or circles that appear on the selection rectangle are called __.
If you don't want part of a graphic to appear in the document, you can __ of the part you don't want.
When you insert an object, it is inserted as an __ object in the text, which means it is treated as if it were a character in the line of text
Cut and paste
If you want to move an inline object from one line to another like in the document, click it to select it, and then use drag and drop or the __ commands to move it, just as you would with text
To change the object to a floating object that is positioned in a predetermined location on the page, click the position button in the __ group on the format tab, and then click one of the options in the gallery under with text wrapping
To draw a shape, click the shape you want to draw on the menu. The pointer changes to the __ pointer. Drag the pointer on the document to draw the shape
You can change the line __, or thickness, of lines or shape outlines in your drawing
To create a smart art graphic, click the __ tab, and then, in the illustrations group, click the smart art button
You can resize smart art graphics as you would resize any object. Instead of squares or circles, the sizing handles on a smart art graphic are __ at each corner and in the middle of the sides of the selection rectangle.
__ is stylized text that is treated as an object
To insert a page break manually, click the insert tab on the ribbon, and then in the __ group, click the page break button
If formatting marks are displayed, a manual page break appears immediately after the last line of text on a page. It is indicated by a __ with the words page break in the middle of the line
The style definition for heading usually includes a setting to keep the heading on the same page as the __ in the next paragraphs
You can also insert a manual line break to create a new line without creating a new paragraph. To do this, position the insertion point at the location in the line where you want the line to break, and then press the Shift+__ keys.
When you click a content control, the entire control is selected and a __ appears at the top or to the left of the control.
When the header or footer area is active, the header and footer design tab appears on the __.
To remove a header or footer, click the header or footer on the __ tab or the header and footer tools design tab, and then click remove header or remove footer
The hide the margins and space between pages in a document, move the insertion point to the top of the page until it changes to a button with __, and then double click
When you save a file, identifying information about the file is saved along with it, such as the authors name and the date the file was created. This information is knows as the file __.
To view or add properties to a document, click the office button, point to prepare, and then click __.
The cover pages contain context control that you can __.
To insert a blank page, click the __ button in the pages group on the insert tab
To create a new section, click the __ tab, and then in the page setup group, click the breaks button
To use the research tool, click the review tab on the ribbon. In the __ group, click the research button
A __ is an arrangement of text or numbers in rows and columns, similar to a spreadsheet
To create a table, click the __ tab, and then, in the tables group, click the table button
In a table, to move back one cell, press the shift+ __ keys.
If you know exactly how many rows and columns you want to create, you can click the table button in the tables group on the insert tab, and then click __ on the menu.
To split cells, select a cell or cells, and then click the __ button to open the split cells dialog box. Specify the number of columns and rows you want to create from the selected cell or cells, and then click OK
Banded rows or handed columns
To add shading to every other row or every other column, select the __ check boxes in the table styles options group
To use an installed word template, click the office button, and then click new. The new document dialog box opens. In the templates list on the left, click __.
To create a new document based on one of the templates, click the template in the center pane, and then click __.
New from existing
To create a new document based on your template, open the new document dialog box. In the list on the left, under template, click __.
If you double click a template in an explorer window, it opens as a new document in a __ window
To perform a mail merge, you use the commands on the __ tab on the ribbon
To finish a merge, click the finish and merge button in the __ group.
If you select an address (such as the inside address in a letter) __ you open the dialog box, the address appears in the delivery address box in the dialog box
Add to document
To see the envelope layout before you print, click __. The envelope appears at the top of the current document
To see the layout of the labels before you print, click __.
To process of working together in teams, sharing comments, and exchanging ideas for a common purpose is called __.
A different color
If you send the same version of the document to another person for review and that person inserts comments, their comments appear in __.
To edit a comment, __ the comment balloon, and then make your changes
To turn on track changes feature, click the review tab on the ribbon, and then, in the tracking group, click the __ button.
To show the document with all the changes, in the tracking group, click the final showing markup arrow, and then click __.
To accept or reject a change in the document, click the text that has been changed to select it, and then click the accept or reject button in the changes group on the __ tab.
To delete all comments in a document, in the comments group, click the arrow next to the __ button, and then click delete all comments in document
To combine documents, click the review tab on the ribbon. In the compare group click the compare button. On the menu that opens, click __.
View side by side
To compare two documents side by side, open both of them and close any other open documents. On the ribbon, click the view tab, and then in the window group, click the __ button.
When __ is selected in the word options dialog box you will be able to affect how the document looks on the screen and when printed
When __ is selected in the word options dialog box, the options available affect the spelling and grammar checker
Click to open a menu, which contains commands for working with files
Quick access toolbar
Contains buttons for three commands, and you can add additional buttons to it.
Contains commands for working with the document, organized by tabs
Allow you to change views quickly
Displays info about the current document and process
Click in front of the first character you want to select, press and hold the shift key, and then click after the last character you want to select
Press and hold down the Ctrl key, and then click anywhere in the sentence
Triple click anywhere in the paragraph
Triple click in the left margin
Double click the word
Feature in word that automatically completes the spelling of days of the week and months of the year that have more than five letters in their names
Corrects common capitalization, spelling, grammar, and typing errors as you type
AutoFormat as you type
Automatically applied built in formats as you type
Automatic grammar checking
Checks your document for grammatical errors.
Automatic spell checking
Flags words that might be misspelled by underlining them with a red or blue wavy line immediately date you type them.
Helps you enhance or clarify your text by using effects such as shadows and superscripts
The height of characters in units called points
The appearance of text
Designs of type
Formatting feature you can apply to a font to change it's appearance
The space between text and a documents margin
Outline numbered list
A numbered multilevel list
Refers to the position of text between the margins
Blank areas around the top, bottom, and sides of a page
The text is aligned at both the right and left margins
The relationship of an objects height to it's width
Text that does not appear in a document but adds extra information for the reader and is set off in a text box.
An object that is inserted into text and then treated as if it were a character in a line of text
Text copied from the document and set off in a text box
An object that acts as if it is sitting on a desperate layer on the page
The last line of a paragraph at the top of a page
Identifying info about the file that is saved along with it
Document Information Panel
Use to view or add properties to a document; appears at the top of the document window
An arrangement of text or numbers in town and columns
Text that is printed at the bottom of each page
File containing the info that varies in each document
The process of working together in teams, sharing comments, and exchanging ideas for a common purpose
Keeps a record of any changes you or a reviewer makes in a document
Combines a document with information that personalizes it.
A file that already contains the basic elements of a document, such as page and paragraph formatting, fonts and text.