Government names are indexed first by the name of the governmental unit --city, county, state, or country. Next, index the distinctive name of the department, bureau, office, or board.
A. Local and Regional Government Names
the first indexing unit is the name of the county, parish, city, town, township, or village. Charlotte Sanitation Department is an example. Charlotte (a city) would be the first indexing unit. Next, index the mst distinctive name of the department, board, bureau, office, or government/political division. In this case, Sanitation would be the most distinctive name of the department. The owrds County of, City of, Department of, etc., are added for clarity and are considered separate indexing units. If of is not a part of the official name as written, it is not added as an indexing unit.
B. State Government Names
Similar to local and regional political/governmental agencies, thefirst indexing unit is the name of the state or province. Then index the most distinctive name of the department, board, bureau, office, or government/political division. The words State of, Province of, Department of, etc., are added for clarity and are considered separate indexing units. If of is not a part of the official name as written, it is not added as an indexing unit. Two examples follow.
C. Federal Government Names
Use three indexing "levels" (rather thatn units) for the United States federal government. consider United States Government as the first level. The second level is the name of a department or top-level agency that is rearranged to show the most distinctive part first; for example, Agriculture Department (of). Level three is the next most distinctive name; for example, Forest Service. The words of and of the are extraneous and should not be considered when indexing. thes words are shown in parentheses for reference only. Two examples follow.
D. Foreign Government Names
The name of a foreign government and its agencies is often written in a foreign language. When indexing foreign names, begin by writing the English translation of the government name on the document. The English name the first indexing unit. Then index the balance of the formal name of the government, if needed, or if it is in the official name (China Republic of). Branches, departments, and divisions follow in order by their distinctive names. States, colonies, provinces, cities, and other divisions of foreign governments are followed by their distinctive or official names as spelled in English.