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Ch. 6 Records MGT.
Terms in this set (23)
The placement of records, according to a plan, on a shelf or in a file drawer or saving an electronic record.
A systematic way of storing records according to an alphabetic, subject, numeric, geographic, or chronologic plan.
Alphabetic Records Management
Method of storing and arranging records according to letters of the alphabet.
Rigid divider used to identify a section in a file and to facilitate reference to a particular record location.
Projection for a caption on a folder or guide that extends above the regular height or beyond the regular width of the folder or guide.
Divider that identifies a main division or section of a file and always precedes all other material in a section.
Special (Auxiliary) Guide
Divider used to lead the eye quickly to a specific place in a file.
The location of the tab across the top or down one side of a guide or folder.
Folder for records to and from correspondents with a small volume of records that does not require an individual folder.
Folder used to store the records of an individual correspondent with enough records to warrant a separate folder.
Folder that follows a special guide in an alphabetic arrangement.
Suspension (Hanging) Folder
Folder with built-in hooks on each side that hang from parallel metal rails on each side of a file drawer or other storage equipment.
Follower Block (Compressor)
Device at the back of a file drawer that can be moved to allow contraction or expansion of the drawer contents.
Control device, such as a guide, sheet, or folder, that shows the location of borrowed records.
Device that contains the name of the subject or number assigned to the file folder or section contents.
A title, heading, short explanation, or description of a document or records.
Method of accessing records by going directly to the file without first referring to an index or a list of names for location in the files.
Using color as an identifying aid in a filing system to divide the alphabetic sections in the storage system.
The consistent use of different colors for different supplies in the storage system, such as guides, folders, OUT indicators, and labels.
Checking a record to determine whether it is ready to be filed.
An agreed upon mark such as initials or a symbol placed on a record to show that the record is ready for storage.
Arranging records in the sequence in which they are to be filed or stored.
A date-sequenced file by which matters pending are flagged for attention on the proper date.
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