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EHR Project Management
Terms in this set (40)
2.Definite beginning and end.
3.Creates a unique product, service or result.
Discipline انضباط of planning, organizing or managing resources.
Processes are guided through 5 stages:
Project/program management (process)
5. Deploy نشر
Impact and Importance of Project management(PM)
3.Accurate and timely information informs business decisions to maintain a competitive edge.
4. Clear roles and responsibilities helps minimize conflicts and confusion.
5. Effective communication increases productivity and enthusiasm.
1.achievement of goals.
3.Information based decision making.
1. culture of execution تنفيذ and collaboration.
2. getting the "right" results reliably.
Key PM Terms and Concepts
1. Scope: important (PM must have big control on it)
1. Scope Creep نطاق زحف
2. Gold Plating(?) طلاء الذهب
Describe a tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). Could be a report, a document, a server upgrade or any other building block of an overall project.
Scope creep (also called requirement creep and feature creep)
Refers to uncontrolled changes or continuous growth in a project's scope. This can occur when the scope of a project is not properly defined, documented, or controlled. you start a small change and accept it without enough analysis then you find yourself doing another change in order to implement the first one, and creep keeps going and going!
the project manager will try to pamper أشبع رغبة stakeholders by adding fancy features that have never been included in the original scope, the customer can easily deny the change and say "I have never requested this feature to be added!", even worse, if you are working on the vendor's side, the customer may doubt your pricing when getting some new features that have not been requested.
Project Scope and Characteristics
1. Have a defined beginning and end.
2.Follow a standard System Development Life Cycle
3. Defined budget
4. Line function, though with special staffing often
through volunteerism from many parts of
5.Concern something new and therefore involve uncertainty and change.
6.Require great attention to detail, while maintaining the ability to see the big picture.
Reference Models for Project Life Cycles
While your life cycle model is project-specific, reference models provide good starting points.
Is the simplest and most intuitive. Each Process Group (Scope, Plan) must be complete before the next Process Group can begin. After a Process Group is complete, there is no returning at some later point to revise work completed in any earlier Process Group. is definitely not a learning model, which has been the major criticism about it. ( Proceed in sequential life cycle phases)
life cycle model does not attempt to start with a full specification of requirements. Instead, development begins by specifying and implementing just part of the software, which can then be reviewed in order to identify further requirements. This process is then repeated, producing a new version of the software for each cycle of the model.
(Develop or deliver in increments )الزيادات
Build in flexibility to adapt during the project
, you do your best to plan each module thoroughly and accurately.
Collaborate closely with customers in highly flexible, change-driven style
Defining the project life cycle: Key characteristics
Should include project formation, feasibility studies, strategic design, and approval to proceed to planning and acquisition. in this phase the EHR vision for the organization should be conceived and an overall migration path for achieving that vision described. feasibility studies may include a readiness assessment and general ROI analysis and technical assessments of various parts of the EHR infrastructure.
purpose to scope out the project, estimate cost and gain executive management approval
Begins to focus on the specifics. the project proceed toward further definition and acquisition, specific migration path is developed include goals and timeline parameters.
Include the implementation steps, which are often plotted in detailed implementation plan. should include defining the metrics for benefits realization to ensure goals are met. taking delivery of installing the hardware and software, designing screen creating tables and rules, revising workflow, testing, training, and supporting end-user during go-live.
Monitoring and controlling process
Considered to be project management functions of communication. team management,procurement, time management, risk management, integration and configuring management.
Project Plan Outline
1.Project charter, scope, or deliverables
Description of project approach
Work breakdown structure
Performance measurement baselines
Major milestones and target dates
Risks, constraints, assumptions, and responses to each
Project planning software
Project planning software
Project planning software
2.Project Evaluation and Review Technology (PERT)
2.Key performance indicators
Graphic tool used to plot tasks in project management that shows the duration of project tasks and overlapping tasks.
Is used to illustrate project tasks, phases, and millstones and their start, end and completion dates. It helps illustrate where more than one task must be performed.simultaneously.
The sequence of tasks in a project in which there is no slacks and therefore determine the project's finish date.
If one task cannot start on time because another has not completed, there is no slack and the project will be delayed .
An application that display key information. In healthcare, a dashboard may display key information from the EHR for a patient's care, may supply managers with reports of process measures, or may supply key indicators to help managers follow progress toward achievement of a strategic plan.
Balanced scorecards بطاقات الأداء المتوازنة
A quality improvement technique that measures and manages defined metrics derived from institutional sources and aligns the metrics with the strategic goals of the organization.
Program Evaluation Review Technique (PERT)
Diagram that illustrates the dependency relation of several projects leading to large non routine goal. Tool use to plan and coordinate the smaller projects and accomplish the larger goal, used to give likely completion times.
(A network-based project scheduling procedure)
the longest path in a project network
Slack فترة ركود
the length of time an activity can be delayed without affecting the project completion time.
Continuous Quality Improvement (CQI)
Using a structured planning approach to evaluate the current practice processes and improve systems and processes to achieve the desired outcome and vision for the desired future state. Tools commonly used in include strategies that enable team members to assess and improve health care delivery and services.
Applying it to a practice's EHR implementation means that the health care team must understand what works and what does not work in the current state and how the EHR will change care delivery and QI aims.
How to be involved in the EHR project as a HIM
1.Make yourself an expert.
2.Help others gain expertise.
3.Make sure you receive credit as the expert.
4.Take on volunteer assignments
But don't volunteer "beneath" your goals; i.e.,
do not volunteer to take minutes
5. Educate - yourself, your staff, physicians,
administration, vendors, patients
Skill Set of the Project Manager
1. Leadership - not necessarily the "leader"
3. Negotiation - reaching consensus
4. Problem Solving - requires
5. Influence - but not necessarily "POWER"
1.Listening, speaking, reading, writing
2.Up, down, peers, partners
3.Internal team, external vendors, internal
customers, external public
Problem Solving - requires
2. Decision making
EHR success is achieved when these prerequisites are accomplished :
2.Executive management support
3.Medical staff ownership
4.Use a physician champion
6.Appropriate and sustained resources
Activates: Many short, performed once
Sequence: Define pathway
Connectivity: Dependencies among activities
Purpose: Single, well-define goal
Time: Define start/end, intense pressures
Money: Fixed cost avoid overrun
Scope: Boundaries of project
Quality: Continual assurance tests
Resources: Variable, Multidisciplinary
Activates: Variables, performed repetitively
Connectivity: Independent or passible pass-off
Purpose: General objectives
Time: Ongoing, pressure ebbs and flows
Money: Budget, focus on profit and loss
Scope: Limitation of authority/responsibility
Quality: Quality improvement project
Organization: Line and stuff
This set is often in folders with...
Comp. Health Insurance DEFINITIONS A - G
EHR Electronic Health Record
Comp 11 EHR Configuration
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