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38P Officer Course Block IV

Terms in this set (83)

Informal Disputes
A supervisor to whom an informal grievance has been presented must attempt to resolve it and ensure the employee is given a written decision on the matter within 15 calendar days (but NLT 30 calendar days) after date of initial presentation.
Position Classification
When a civilian job is created or changed significantly, the immediate supervisor of the position will develop a job description identifying the duties, responsibilities, and supervisory relationships of the job.
Term Appointment:Reasons
-Extraordinary workload
-Uncertainty of future funding
-Contracting out of the function
Performance Feedback - Progress Review
At least one progress review will take place during the appraisal period.
Managers and Supervisors of NAF Employees
Supervisors must initiate personnel actions and maintain records on their employees with the assistance of the NAF Human Resource Office staff
NAF Civilian Development: Disciplinary Actions
-Oral Admonishment
-Reprimand
-Termination
(All written with exception of oral admonishment)
Annual Leave
Employees may not carry more than 240 hours of leave from one year to the next
myPers
-Tier 0 customer service
-Provides total force customers a single entry point for AF personnel services and information. Rapidly implements reliable, integrated and secure information technology to improve personnel services accessibility and usability. Another OUTSTANDING refinement that supports the Personnel Services Delivery Transformation, delivering human resource services as quickly, as seamlessly, and as efficiently as possible anytime and anywhere Airman might be.
Personnel Services Delivery (PSD) Guides
Revised continually with additional details for web-based personnel processing applications (PPAs) to ensure availability of the most current information and guidance.
Personnel Services Delivery (PSD): Areas
-Assignments
-BLSDM
-Customer Support
Personnel Services Delivery (PSD): Memorandum
Used to announce unclassified personnel subject matter to include new personnel policies, procedures and guidance, as well as information and action requirements to all MPSs and base level FSS commanders.
Personnel Services Delivery (PSD): Sent to
-Active duty MPS
-Headquarters
-Major Commands
BLSDM: Commander's Use
-Request decoration RIP (DECOR 6)
-Request change of reporting official
-Report duty status change
Commanders Use BLSDM Dashboard
Unit Personnel Management Roster(UPMR)
vMPF: Outprocessing
Used for those who are out-processing. Can check personal information and get a list of those tasks needed to complete before out-processing a base
vMPF Applications: Retraining
Provides capability for first term Airman and career Airmen to request voluntary retraining under the Career Airmen Reenlistment Reservation System (CAREERS) program or the Non-Commissioned Officer Retraining Program (NCORP)
Virtual Personnel Center - Guard Reserve: vPC-GR
Centralized location that allows ANG and Reserve members to manage their profiles, submit online applications (e.g decorations, evaluations, training reports, etch) review/coordinate on existing applications, as well as create and run individual reports. Enables 24/7 worldwide access.
Case Management System (CMS): Summary of Cases Requiring Action
CMS "in-box" where users locate cases assigned to their agency
Case Management System (CMS): Enter/Update/Request Status
User can enter new case, update existing case, or request status on a case. Allows user to attach document to the case.
Automated Records Management System (ARMS)
Hard copy documents need to be transferred into system
Personnel Records Display Application (PRDA)
Augments the current capability to search electronic record documents stored as images within the Automated Records Management System (ARMS) for the purpose of searching, viewing or printing.
Value of Discoverer
Enables leaders at all levels (MPS, MAJCOM, AFPC, ANG, ARPC, Air Staff, etc) to make faster and more informed business decisions regarding personnel.
Management Assessment Products (MAPs): Purpose
Identify potential MilPDS database errors and assist with database integrity issues
Management Assessment Products (MAPs): General Information
As a minimum, the HRSM/PSM will schedule, produce and suspense the MAPs to assist the MPS work centers with data integrity cleanup monthly
Transaction Registers
Reflect all transactions processed, either successfully or unsuccessfully during each daily online session. Narrative field, in conjunction with the FMT ID field, will indicate whether action is required or not.
Dress and Appearance
AFI36-2903 and Personal Appearance of Air Force Personnel directs the wear of uniforms, insignia, awards and decorations
Dress and Appearance: Installation Commander
Responsible for supplementing AFI36-2903 with base specific requirements
Defense Enrollment Eligibility Reporting System (DEERS)
-Used to verify and confirm the eligibility for those individuals receiving Uniformed Service benefits (to include ID cards)
-Active duty, retired, family members, surviving family members, Guard/Reserve personnel who are activated in excess of 30 days
-Used to forecast and allocate resources for building and staffing your hospitals, schools, and commissaries, while also providing the means by which individuals are granted access to the facilities
Real Time Automated Identification System (RAPIDS)
In order to MPS to produce an ID card it must first have the this equipment to do it
Control Roster (CR)
Commander's rehabilitative tool to establish a 6 month observation period for individuals whose duty performance is substandard or who fail to meet or maintain Air Force standards of conduct, bearing, and integrity, on or off duty
Active Duty Service Commitments (ADSCs)
Air Force establishes ADSCs for all active duty members who participate in ADSC incurring events, and they usually serve new ADSCs concurrently with existing ADSCs
Active Duty Service Commitments (ADSCs): Incurring Events
Some of the rules include PCS, both CONUS and OCONUS, promotions, undergraduate pilot training, navigator trainer, etc.
Humanitarian Program
Established to assist people in resolving severe short-term problems involving a family member. The spirit and intent of the program is to place the Airmen in a valid AF authorized vacancy at the closest location where to problem exists
PCS notifications
E-mail notification instructs the Airmen of the assignment selection and notifies them to access the vMPF within the seven calendar days to acknowledge reciept
AFPC Matches Assignment
Officer assignment authority rests with the Officer Assignment Team (OAT)
Enlisted Quarterly Assignments Listing (EQUAL)
Listing of enlisted requirements (assignments) HQ AFPC intends to make to and from overseas areas for individuals in the rank of Airman Basic (AB) through Senior Master Sergeant (SMSgt)
EQUAL-Plus
Designed to supplement the EQUAL by advertising special duty assignments (e.g. joint and departmental service requirements, special duties, and all chief master sergeant assignments) and controlled special duties (e.g. instructor duty, recruiting duty, postal duty, and defense attache duty)
Orders Processing Management: General Guidelines
Orders are normally published no earlier than 120 days prior to departure date unless an exception is substantiated and approved by AFPC. Airmen must complete all required processing (e.g. medical, dental, retention, etc.) prior to orders being released or published
Assignment Management System(AMS)
Allows active duty members to see the available vacancies for their next assignment
Assignment Management System (AMS): Three Sections
-Officer Assignments
-Enlisted Assignments
-Personnel Information

Under the officer assignments and enlisted assignments tabs, members can view authorizations and requirements. Can search criteria like rank, AFSC, location, state/country, MAJCOM, and tour type
PRP Positions: Critical
Has access to unlock or to authenticate values of a nuclear weapon or weapons system. For example: a missileer sitting in the silo with authentication codes and launch key
PRP Position: Controlled
They have access to the zone but not to launch the weapons. For example: security forces personnel guarding a silo and restricting entry
Selective Reenlistment Program (SRP)
Purpose to ensure the Air Force retains only airmen who consistently demonstrate the capability and willingness to maintain high professional standards. Applies to all enlisted personnel
Selective Reenlistment Program (SRP): Commander will NOT consider
-Airmen's career intent
-Will not use the SRP when involuntary separation is more appropriate
Selective Reenlistment Program (SRP): Commander's keep in mind
-Enlisted Performance Report (EPR) ratings
-Consider unfavorable information from any substantiated source
-The Airmen's willingness to comply with Air Force standards
Career Job Reservation Program (CJR)
Applies to first term Airmen only. First term airmen will automatically be considered for a CJR if they have been selected for reenlistment under the SRP.
Career Job Reservation Program (CJR): Purpose
Prevent surpluses and shortages in the career field
Personnel Evaluation System: Purpose
Performance feedback and performance reporting are the purposes of the Personnel Evaluation Systems for both officers and enlisted members. Promotion recommendation is an additional purpose of the evaluation system for enlisted members
Performance Feedback
Mandatory for all officers, second lieutenant through colonel and all AD and USAFR enlisted personnel. If an individual requests feedback session, the rater will provide one within 30 days of receipt of the request, provided 60 days have passed since the last feedback session.
Performance Feedback: Responsibilities
The rater is responsible for preparing, scheduling, and conducting feedback sessions, and will stay aware of standards and expectations and consider them when providing feedback to personnel. The rater will provide realistic feedback to help the ratee improve performance. The rater will provide original PFW, which can be typed or hand written, to the ratee and make sure the signed notice (NOT actual feedback form) is given to unit management
Performance Report Rater/Reviewer Requirements
Reviewer/Senior/Rater/Final Evaluator is the highest level endorser in the rater's rating chain. For officers, the senior rater must be in the grade of at least colonel or civilian equivalent and designed by the management level. For enlisted (MSgt through CMSgt), the reviewer/final evaluator must be, as a minimum, an officer serving in the grade of major (o-4) or a civilian in the grade of GS-12
Performance Recommendation Form (PRF): Narrative Only
Completed by losing senior rater on all officers who are departing PCS for a school (i.e. DE, AFIT, Dental school, or other AF level training program)
Central Selection Board: Splits
Significant disagreement between board members about the score of a record. A "split" is considered a difference In a score of 2 or more points between any 2 panel members (e.g. 6 and 8 or 8 and 10)
Central Selection Board: Resolving "Splits"
All voting members must be present and may discuss the records individually in a "split". Only panel members with split scores may change their scores in the process of resolving a split.
SrA Promotions
If selected for SrA Below-The-Zone, the member can pin on SrA 6 months early
SSgt and TSgt Promotions
For SSgt and TSgt promotions, the WAPS factors used to compute promotion scores are time in grade (TIG), time in service (TIS), decorations, EPRs from the last 3 years, and the scores on the Promotion Fitness Examination and Specialty Knowledge Test (SKT)
Separating Commissioned Officers: Resigning or Requesting Release Under Normal Conditions
There are 17 reasons listed in AFI36-3207. Chapter 2 ranging from hardship, civil office, pregnancy, completing service requirements, enlisting and retiring, etc...Under this reason for separation an AF Form 780, Officer Separation Actions is completed, counseling is done to request a DOS, cite paragraph separating under, review for MSO effect and finally request and honorable discharge.
Voluntary Enlisted Separation
Airmen who want to leave the active service of the Air Force voluntarily can apply under the Prior to Expiration Term of Service (PETS). The MPS Career Development Element will help airmen with their applications. Separation under this topic is characterized as honorable, unless Entry Level Separation applies.
Involuntary Enlisted Separation: Erroneous Enlistments
An airman is subject to discharge from an erroneous enlistment, reenlistment, or extension of the enlistment if it would not have occurred if the AF knew the relevant facts and it was not the result of fraudulent conduct on the part of the member.
Procedures for Involuntary Separation Process
-Board hearing and notification.
Military Retirement Program: Eligibility
Members are eligible to retire if they have at least 20 years of Total Active federal military service (TAFMS)
High Year of Tenure (HYT) Date
Active duty enlisted members request voluntary retirement to be effective no later than the 1st day of the month following HYT date.
Stop Loss
In time of war or national emergency declared by Congress or the President, the President may suspend the operation of laws relating to mandatory retirement of regular and reserve members. Officers retained beyond their Mandatory Separation Date (MSD) will stay on active duty until the Secretary determines their services are no longer needed to support the present emergency.
Retirement Ceremony: Certificates for Presentation
-Unit Letter of Appreciation
-DD Form 363AF, Certificate of Retirement
-Presidential Letter of Appreciation (if appropriate)
Force Shaping Programs
In the mid-1990's, it was the voluntary separation incentive and special separation bonus programs. Since the turn of the century, programs such as officer voluntary separation, officer limited active duty service commitment waivers, blue to green options, and enlisted/officer Palace Chase programs have all been used to keep the Air Force within end strength limits.
Air Force Decorations: Recommendation Reasons
-meritorious service
-outstanding achievement
-heroism
-aerial achievement
Types of Decorations: Meritorious Service Medal (MSM)
Third highest "peacetime" medal, surpassed only by the Legion of Merit and the Distinguished Service Medal
Non Commissioned Officers Association (NCOA) Vanguard Award
Each year, the NCOA recognizes a noncommissioned officer from each of the military services, who has performed a particularly heroic act, on or off duty, which resulted in the saving of life or in preventing serious injury
Verne Orr Award
The award recognizes an Air Force unit (active or Reserve) that makes the most effective use of its human resource
Continuum of Learning (CoL)
AF development efforts span a career. It applies to all Airmen-civilian and military, officer and enlisted, active duty, ANG, and reserve components
Formal Training: Category 1
Activities that have general applications throughout the Air Force
Formal Training: Category 2
Activities that are conducted by MAJCOMs and their operational units
Test Control Officer (TCO)
Found within the Force Development Flight, Education and Training section. The types of tests this section administer include: promotion, career development course, language, DANTES certification (e.g. emergency medical technician), developmental education (e.g. PME), admissions testing (e.g. SAT, GRE) and distance learning
Base Level TCOs: Responsibilities
Ensure test material inventories are conducted twice a year with an impartial official
Base Level TEs: Responsibilities
-Supervise all testing sections
-Brief test proctors who are helping with the testing on their duties in the testing room and requirements for SAFEGUARDING CONTROLLED TEST MATERIAL
-Jointly conduct test material inventories with TCOs
Professional Developmental Education Management
Air Force Developmental Education (DE) programs expand knowledge and increase understanding of the role of air, space, and cyberspace power in times of peace and war
Registrar
Issues AU diplomas and transcripts, publishes and maintains AU Academic Year catalog and corrects invalid, missing, or erroneously updated DE information
Primary Developmental Education (PDE)
Squadron Officer School (SOS), located at Maxwell AFB, Alabama, is the first course of DE for officers
Training Records
Two methods actively used by the Unit Training Manager (UTM) are Air Force Training Records (AFTR) and Training Business Area (TBA)
On-The-Job Training: 3 components
-Job Knowledge
-Job Proficiency
-Job Experience, gained during and after upgrade training
Second CDC Failure: Commander Actions
-Evaluate trainee for a possible CDC waiver
-Withdraw the trainee for failing and pursue separation
-Withdraw the airmen for failing to progress, request AFSC withdrawal, and recommend retraining or return to previously awarded AFSC
MPS Chiefs
Has overall responsibility for the MPS IHT program
Personnel Systems Managers (PSM)
Vital part of every MPS IHT program that provides special training to MPS work elements as needed to clarify actions required by changes to the MILPDS
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