12 terms

Records MGT

Chapter 9
numeric records management
any classifcation system for agganging records that is based on numbers
consecutive numbering method
a method in which consecutively numbered records are arrenged in ascendinig number order-- from lowest to the highest number
accession log
a serial list of numbers assigned to records in a numeric storage system; also called an accession book or numeric file list
alphabetic index
a reference to a numeric file, organized alphabtically, that is used when the name or subject is known but not the assigned number
nonconsecutive numbering
a system of numbers that has blocks of numbers omitted
terminal digit storage
a numeric storage method in which the last two or three digits of each number are used as the primary division under which a record is filed and groups of numbers are read from right to left
middle digit storage
a numeric storage method in which the middle digits are used as the primary division for organizing the filing system
chronologic storage
a method by which records are filed in a date sequence, either in reverse sequence (with the most recent date on top) or forward sequence
block numeric coding
a coding sysem based on the assignment of number ranges to subjects
duplex numeric coding
a coding system using numbers (or sometimes letters) with two or more parts separated by a dash, space, or comma
decimal numeric coding
a numeric method of classifying records by subject in units of ten and coded for arrangement in numeric order
alphanumeric coding
a coding system that combines letters and numbers, in combination with punctuation marks, to develop codes for classifing and retrieving information