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chapter 10 terms records management
Terms in this set (12)
geographic records management
a method of storing and retrieving records by location using a geographic filing system.
geographic filing system
the classification of records by geographic location usually arranged by numeric code or in alphabetic order.
geographic information system
a computer system designed to allow users to collect, manage, and analyze large volumes of data refrenced to a geographic location by some type of geographic coordinates such as longitude and latitude.
any of 32 horizontal directions indicated on the card of a compass.
a compass point used as part of a company name or subject.
an arrangement of records in alphabetic order
lettered guide plan
an arrangement of geographic records with primary guides labeled with alphabetic letters.
location name guide plan
an arrangement of geographic records with primary guides labeled with location names.
the alphabetic arrangement of major geographic divisions plus one or more geographic subdivisions also arranged in alphabetic order.
a sheet placed in an alternate location in the file that directs the filer to a specific record stored in a different location other than where the filer is searching.
a special guide that serves as a permanent marker in storage indicating that all records pertaining to a correspondent are stored elsewhere.
SEE ALSO cross-referenced
a notation on a folder tab or cross-referenced sheet that directs the filer to multiple locations for related information.
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