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Database file

The file that contains all objects of your database.

Navigation Pane

The listing of all the objects in the database.


A table, form, query, report, or other item used to store and manage data in a database.

Datasheet view

The view of a table that shows you the data in each record. Like a spreadsheet, the datasheet shows rows (records) and columns (fields).

Field Edit Mode

A mode in which the insertion point displays in a selected field.

Navigation Mode

A mode in which the entire field entry is highlighted in a selected field.


To arrange a list of words or numbers in ascending or descending order.


To sort from the smallest to the largest (from A to Z and from 0 to 9).


To sort from the largest to the smallest (from Z to A and from 9 to 0).


A collection of database fields designed to be used together.


A grid showing the data in a table, with the field names as column headings and the records in rows beneath them.


A window showing the data in a table with one record's fields appearing at a time in individually labeled boxes.

Dialog box launcher

A button in the bottom-right corner of a group on a tab of the Ribbon, which when clicked opens a dialog box or task pane.


To produce a screen view of what a printed page will look like.

Primary Key

A field that uniquely identifies a record in a table.

Blank Database

A database file that does not yet contain any objects (that is, tables, queries, reports, and so on).


A predefined group of settings for creating a new database, including what tables will be included, what fields will be used.

Table Design View

A view in which you can add, edit, and delete fields from the table, change field types and descriptions, set a primary key, and more.

Data Type

The type of data that a particular field is designed to hold. Common types in include Text, Number, Date and Memo

Field Description

An optional brief comment of explanation of a field. The field description appears in the status bar at the bottom of the window when its field is selected.

Field properties

Characteristics of a field that determine how long an entry can be, how it is formatted, and whether there should be a default entry.

Primary key

A field that uniquely identifies a record in a table.

Composite key

Two or more fields that collectively define the primary key by unique combinations of their values.

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