COMS Chapter 13

2) The revision process for business reports is essentially the same as it is for other messages but
A) often requires far less effort.
B) often takes much less time.
C) often takes considerably more time.
D) often can be accomplished entirely by common word processing software.
E) is only rarely required.
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2) The revision process for business reports is essentially the same as it is for other messages but
A) often requires far less effort.
B) often takes much less time.
C) often takes considerably more time.
D) often can be accomplished entirely by common word processing software.
E) is only rarely required.
C) often takes considerably more time.
6) When revising reports and proposals, present your data in a way that
A) requires the reader to read the entire report or proposal.
B) incorporates a variety of styles.
C) incorporates bullets and lists.
D) meets your audience's needs.
E) limits the use of transitions.
D) meets your audience's needs.
8) The prefatory parts of a report should
A) help readers decide whether and how they need to read the report.
B) be prepared and written before the text of the report.
C) include an introduction to the report.
D) not require any revision once they are written.
E) be placed at the end of the report.
A) help readers decide whether and how they need to read the report.
17) One of the headings in your report is, "Unexpected Price Increases." In the table of contents,
the heading should
A) be worded exactly the same way.
B) not be included.
C) be paraphrased.
D) be in boldface type.
E) be in all caps.
A) be worded exactly the same way
19) To help ensure accuracy, the table of contents for a formal report should be prepared
A) before the text is written.
B) as you are drafting the text.
C) as you prepare the list of references.
D) along with the footnotes or endnotes.
E) after the report is complete, thoroughly edited, and proofed.
E) after the report is complete, thoroughly edited, and proofed.
26) An executive summary
A) is never longer than a few paragraphs.
B) may contain headings and visual aids.
C) comes before the synopsis in the prefatory section of a report.
D) is always included with reports longer than 10 pages.
E) is the same thing as a synopsis.
B) may contain headings and visual aids.
32) The authors of an informational report have referred to a multitude of data on the spending
habits of 18- to 25-year-old Americans. They want to provide readers with access to this
information, but realize it's too lengthy to include in the body of the report. Where should they
place it?
A) in an appendix
B) after the letter of transmittal
C) between the prefatory parts and the introduction
D) at the very end of the report, in a section labeled "Extras"
E) Nowhere—it should simply be left out.
A) in an appendix
35) All appendices should be
A) listed in the table of contents but not mentioned in the text of the report.
B) mentioned in the text of the report but not listed in the table of contents.
C) mentioned in the text of the report and listed in the table of contents.
D) included in the index but not listed in the table of contents.
E) printed in a font that is different from the rest of the report.
C) mentioned in the text of the report and listed in the table of contents.
45) When should charts, graphs, and other visual elements be incorporated into the report?
A) after the report has been completed
B) after the first round of proofreading
C) when you are satisfied with the quality of your text
D) when you begin to draft content
E) when creating the list of illustrations
C) when you are satisfied with the quality of your text
86) Proofreading reports is different from proofreading other kinds of business messages in that
A) reports usually have more typographical errors.
B) the visual aids in reports don't usually need proofing.
C) reports often have elements that aren't included in other business messages.
D) audience expectations are usually lower when it comes to reports.
E) it is difficult to have a third party proofread the work because they are not familiar with the
subject.
C) reports often have elements that aren't included in other business messages.
87) An ideal approach to proofreading a formal report or proposal is to A) skim it quickly as soon as you finish drafting it, and then send it ASAP. B) have two people review it—one who is an expert on the topic and one who is not. C) never rely on anyone other than yourself. D) rely heavily on spell checkers, grammar checkers, and other software tools. E) proofread the visuals first.B) have two people review it—one who is an expert on the topic and one who is not.88) Minor flaws in the final draft of a report A) generally go unnoticed. B) are usually caught with software tools. C) do not have a significant impact on the report. D) may affect your credibility. E) may damage your career.D) may affect your credibility.When you proofread the text part of a report, you should essentially look for the same types of mistakes as you would look for in any business message.True25) An executive summary A) is shorter than a synopsis. B) gives a fully developed "mini" version of the report. C) provides additional information (not covered in the report) that executives will need. D) is a "prose table of contents." E) should be written in a tone that is much less formal than the report itself.B) gives a fully developed "mini" version of the report.